Victoria Vickery

Victoria Vickery Email and Phone Number

General Manager @ Square Wave
Collingwood, VIC, AU
Victoria Vickery's Location
Collingwood, Victoria, Australia, Australia
About Victoria Vickery

I am a high level administrative professional and I help organisations become more organised by improving internal communications, increasing efficiency, and infusing structure.I have extensive experience in office management and administration, with specialisation in workflow innovation, process improvement, and troubleshooting IT issues.In addition to providing prompt and thorough administrative assistance, I help improve labour efficiency by identifying and eliminating doubled effort, reforming chaotic elements, and implementing best practices.If you need a high-level office administrator with experience in project management, change management, documentation, or events, I'm your girl Friday. Get in touch and let's chat.• Stellar communication skills• Time management and ability to prioritise• Attention to detail & encyclopaedic memory• Creative problem solver

Victoria Vickery's Current Company Details
Square Wave

Square Wave

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General Manager
Collingwood, VIC, AU
Website:
squarewave.com.au
Employees:
10
Victoria Vickery Work Experience Details
  • Square Wave
    General Manager
    Square Wave
    Collingwood, Vic, Au
    View
  • Square Wave
    Flex Consulting Project Manager
    Square Wave Dec 2022 - Present
    Melbourne, Victoria, Australia
    Project management, strategy, and HR. Square Wave is an independent consultancy and service provider for Flex Rental Solutions software users. Whether someone is already using Flex or considering the switch, we help harness the full potential of this robust inventory management system.
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  • Melbourne Archdiocese Catholic Schools
    Executive Assistant
    Melbourne Archdiocese Catholic Schools Aug 2021 - Dec 2022
    East Melbourne, Victoria, Australia
    Provided administrative assistance to the Infrastructure Policy and Strategy team through one round of capital grants totaling $45m during a temporary assignment. Assisted the Infrastructure and Capital Delivery Team with generating reports, formatting documents, and booking meeting rooms. Promoted to EA, providing diary management to a busy Chief Technology Officer and organisational support to the wider team.• Prepared presentations and other meeting materials for committee meetings• Project managed a government grant program for shade sails in schools totaling $14m• Overhauled the process for compiling meeting materials from triple entry to single entry.
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  • Australia Post
    Postal Delivery Officer
    Australia Post Jul 2018 - Jul 2020
    Melbourne, Australia
    As a Postal Delivery Officer, sorted and delivered mail quickly, accurately, and safely, with a focus on customer experience. Within a few months, promoted to Postal Delivery Coordinator II to relieve team leaders on holiday.• Created templates for compliance documentation• Managed teams of up to 25 postal delivery officers and mail sorters• Designed and implemented a change in express post handling during the busy holiday season, resulting in faster processing and higher percentage of on-time delivery
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  • Burning Seed
    Event Coordinator
    Burning Seed Nov 2015 - Jan 2018
    Melbourne, Australia
    Event coordinator for Burning Seed, Australia’s largest regional Burning Man arts festival, overseeing 7 departments and working with a wide range of stakeholders, including NSW police and emergency services.• Managed a nascent relationship with local emergency and police services and garnered their support for a festival in NSW• Procured cancellation insurance under budget for an event that was cancelled the previous year (due to flooding)• Wrote a security RFP, vetted companies, and selected a new provider that were heaps better than the old one
  • Burning Seed
    Executive Assistant
    Burning Seed Jan 2014 - Nov 2015
    Melbourne, Australia
    EA to the Head of the Department of Planning and Infrastructure, focused on writing procedural documentation and managing staff. Documents authored included: operations manuals, build timelines, procedures, work briefs, and post-event reports. Oversaw the build and teardown; on site for 5-6 weeks.• Fielded communications from outside teams and prioritised, freeing up Department Lead to focus on strategy and long-term visioning• Created an on-boarding process and HR documentation to ensure smooth inductions• Managed a volunteer staff of 30+ to run events that came in under budget
  • Method Studios Australia
    Receptionist / Production Assistant
    Method Studios Australia Feb 2015 - Oct 2016
    South Melbourne
    In charge of office operations including ordering, extensive bookkeeping, travel booking, and other administrative duties. Also provided support to producers, liaising closely with them to ensure jobs were run to the highest standards.• Devised and implemented new asset logging procedure, allowing for the tracking of client drives through the facility, and documentation of when and how they were returned to client• Streamlined financial procedures, reducing the number of credit card transactions with missing receipts by 75% and eliminating petty cash discrepancies altogether• Wrote and distributed procedural documentation to facilitate implementation of new travel and finance systems
  • Rhythm Society
    Events Coordinator
    Rhythm Society Jul 2011 - Jan 2014
    This nonprofit organization with membership of 400+ holds 6 yearly events that range from 9 hours to 3 days in duration with attendance up to 700 people. Primary responsibilities included managing a team of 10+ team leaders overseeing the budgeting, planning, and execution of each event with total volunteer staff ranging from 20 to 100+ people. Supplied reporting figures to the governing board following each event. Now serving as remote advisor to the organization’s event production, leadership and social media committees.• Produced 12 events, 10 of which came in under budget by as much as 50%• Organised physical assets resulting in an end to excess supplies purchases• Streamlined event production process through extensive documentation, resulting in more event volunteers and stronger relationships with venue owners
  • Absinthe Brasserie & Bar
    Private Events Captain
    Absinthe Brasserie & Bar Sep 2012 - Oct 2013
    San Francisco, Ca
    Responsible for this upscale restaurant’s private event space, executing exceptional service for high profile events such as weddings, opera dinners, and political luncheons.• Refined setup procedures, reducing time required by 50%, saving more than 250 man hours annually• Optimized procedures and generated effectiveness enhancing training documentation• Managed wait staff and liaised with kitchen staff during events to ensure guest satisfaction, garnering verbal and written gratitude from clients
  • Speisekammer Restaurant
    Assistant Manager
    Speisekammer Restaurant Feb 2008 - Jan 2011
    Alameda, Ca
    Managed and trained floor staff of large high-volume German restaurant, beer hall, and music venue.• Established relationships with guests which lead to repeat business.• Instituted new procedures and designed cohesive training documentation for bartenders to ensure high, standardized levels of service.• Managed fast-paced, high volume events to market the restaurant and expand the client base.
  • Ceridian
    Executive Assistant
    Ceridian Jan 2007 - Jan 2008
    San Francisco, Ca
    Executive Assistant to the District Vice President of Sales at this national human resource services and payroll company. Balanced multiple roles as office manager, personal assistant, and human resources liaison. Responsible for maintaining office supplies, equipment, and facilities; processing new employees; and managing the District VP’s diary and business travel.• Reorganised resources and channelled thousands of dollars of equipment back to corporate headquarters for redistribution throughout the company.• Wrote new training documentation for sales team, resulting in faster closure and implementation of contracts.• Tracked, analysed, and distributed sales data on a monthly basis to encourage high level competition within the sales team.
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  • Cafepress Inc.
    Customer Service Agent, Fraud Prevention Officer
    Cafepress Inc. Sep 2005 - Dec 2006
    Foster City, Ca
    As Customer Service Agent at this wildly successful online retail startup, answered queries and resolved complaints via phone and email for a global client base. Volunteered to work extra hours to ensure the team maintained acceptable response times during busy holiday season.As Fraud Prevention Officer, reviewed suspicious transactions for authenticity, contacting customers as required, to minimize losses while expediting fulfilment of legitimate transactions.
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Victoria Vickery Skills

Leadership Coordinating Events Events Organisation Organization And Prioritization Skills Human Resources Events Administrative Work Event Producing Meeting Planning Press Releases Media Relations Event Planning Office Management Community Organizing Communication Skills Communication Corporate Communications Office Administration Process Improvement Solution Implementation Organizational Effectiveness Creative Solutions Operational Efficiency Microsoft Office Executive Support Internal Communications Marketing Project Coordination Event Management Process Efficiency Time Management Training Project Planning Events Coordination Management Project Management Strategic Communications Solution Development Public Relations Marketing Communications Solution Focused Process Management Organization Efficiency Executive Administrative Spanish Speaking Process Optimization Spanish

Victoria Vickery Education Details

Frequently Asked Questions about Victoria Vickery

What company does Victoria Vickery work for?

Victoria Vickery works for Square Wave

What is Victoria Vickery's role at the current company?

Victoria Vickery's current role is General Manager.

What schools did Victoria Vickery attend?

Victoria Vickery attended Laney College.

What are some of Victoria Vickery's interests?

Victoria Vickery has interest in Systems, Semantics And Strawberries, Storage, Arts And Culture.

What skills is Victoria Vickery known for?

Victoria Vickery has skills like Leadership, Coordinating Events, Events Organisation, Organization And Prioritization Skills, Human Resources, Events, Administrative Work, Event Producing, Meeting Planning, Press Releases, Media Relations, Event Planning.

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