Victoria Dollenmaier Email & Phone Number

Lake Villa, IL, US

Des Plaines, Illinois, United States

Accomplished Office Manager/Marketing Director/Sr. Admin., with more than 20 years of experience in efficient business operations. Self-starter who meets project deadlines and requirements while performing multiple tasks within fast-paced environments. Responds rapidly and appropriately to changing circumstances; evaluates problems, makes astute decisions.

Salem, Wisconsin, United States

• Managed all areas of accounting including bank accounts (as signatory), accounts payable & receivable, budgeting, check runs and journal entries.
• Managed payroll, payroll tax liabilities and all other payroll issues.
• Responsible for finding suitable general liability, workers compensation, health and auto insurance coverage. Handled all disputes and claims.
• Worked closely with the owner and service technicians scheduling and coordinating service visits worldwide. Researched reduced cost fares, reservations and insured that vendor parts shipped on time for the service calls.
• Reduced costs by purchasing based on competitive bids.
• Created and administered a procedure to track all past and future maintenance records allowing us to better predict and avoid equipment failures.

• Responsible for all invoicing, month end billing statements, collections, accounts payable & receivable and check runs.
• Created proposals from blueprints and Dictaphone for potential customers.
• Managed hourly/salary payroll and payroll liabilities.
• Ran blueprint machine.
• Interacted continuously with employees out on job sites.

Spring Grove, IL

• Reviewed purchase orders and check requests for completeness and compliance with financial policies and procedures.
• Matched original invoices with internal purchase orders; performed calculations to determine appropriate payment schedules and amounts.
• Coded and electronically entered accounts payable data into ledger.
• Ran check runs, month end statements and reports.
• Managed company hourly/salary payroll and payroll liabilities.

Buffalo Grove, IL

• Input invoices/credits into the A/P system, resolved system discrepancies and matching errors utilizing on-line system.
• Assured that all discount invoices were paid within terms.
• Analyzed and corrected vendor invoices using receiving tickets and purchase orders.
• Resolved open credits using vrma system.
• Prepared and input debit memos based on the invoice analysis.
• Filed invoices and credit memos on a daily basis.