Administrative Assistant
Current• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.• Implement and monitor programs as directed by management, and see the programs through to completion.• Generate memos, emails and reports when appropriate.• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.• Maintain office supplies by checking inventory and order items.• Manage and setup conference room for business and board meetings. • Manage travel arrangements including cab booking, hotel booking, air and train booking.• Assisting the HR and accounts department in vendor management for stationers, travel agents, courier agents and utility bill payments.• Arranging ID cards, Access card, business cards, business mobile numbers and stationaries on requirement basis and keeping records for the same.• Assisting in preparation of monthly and annual budget for the office maintenance. • Manage and maintaining office maintenance contractors/AMCs.• Respond to questions and requests for information• Answer incoming calls and assume other receptionist duties when needed.• Ensuring clean and clear atmosphere at the office.
