Administration Supervisor
Jacks Of Fiji
Nadi, Fiji Islands
Ø Supervise and manage all costing related process.Ø Verify all job quotationsØ Controlling transfer of materials to siteØ Follow-up on job performance of each departmentØ Ensure all material and wages cost allocated to jobs has been properly verifiedØ Verify and sign off all WIP reportsØ Check all completed jobs and provide confirmation to processing dept for invoicingØ Compile monthly stock reportØ Review costing for production dept on a regular basisØ Prepare WIP report, comparative with budget and forward it to respective managers.Ø Prepare weekly and Monthly cash flow forecastsØ Management of Petty Cash and loan floatØ Aid management with influential and comparative information for continuous improvement in business decision-makingØ Verify and forward all invoices for payment. Sign of all goods receipt notesØ Verify and sign off purchase ordersØ Sign off all service orders and service requestsØ Verify and approve overtime for employeesStoresØ Keep record of all the materials purchased and used in the systemØ Supervise stores clerk to receive all the materials coming into the storesØ Keep record of all the tools in stores in spreadsheet formØ Conduct monthly physical stock take with the stores staffManagement Cost ReportsØ Prepare Monthly Management ReportsØ Producing cost analysis reports to identify weak production lines and preparing variances reportsØ Analyze costs such as telephone, electricity, motor vehicles expense and overtime paid with previous reports and Budgeted FiguresØ Regularly discuss issues with the production team for further improvement as far as productivity is Concerned