Vincent Odhiambo Email and Phone Number

Strategic Planning:Develop and implement supply chain strategies aligned with business goals.Forecast demand and plan supply accordingly.Identify opportunities for supply chain efficiency and cost reduction.Procurement and Supplier Management:Source and evaluate suppliers for quality and reliability.Negotiate contracts and manage supplier relationships.Ensure timely procurement of materials and services.Inventory Management:Oversee inventory levels to ensure availability of materials.Implement inventory control systems to minimize waste and reduce costs.Conduct regular inventory audits.Logistics and Distribution:Manage logistics operations to ensure timely delivery of products.Optimize transportation and distribution networks.Coordinate with logistics providers and manage transportation contracts.Quality Assurance:Ensure compliance with industry standards and regulations.Implement and monitor quality control processes.Address quality issues and implement corrective actions.Team Leadership:Lead and develop the supply chain team.Set performance objectives and conduct regular performance reviews.Foster a culture of continuous improvement and teamwork.Cost Management:Prepare and manage supply chain budgets.Identify and implement cost-saving initiatives.Analyze supply chain costs and drive cost reduction strategies.Technology and Data Management:Implement supply chain management software and tools.Utilize data analytics to drive decision-making and improvements.Stay updated with industry trends and technological advancements.Risk Management:Identify potential risks in the supply chain and develop mitigation strategies.Ensure business continuity planning and disaster recovery.Monitor and respond to supply chain disruptions.Customer Service:Maintain strong relationships with key customers.Address and resolve supply chain issues impacting customer satisfaction.Ensure high levels of customer service and satisfaction.

=Develop and implement commercial strategies according to company goals and objectives aiming to accelerate growth=Conduct market research and analysis to create detailed business plans on commercial opportunities (expansion, business development etc.)=Understand the requirements of existing customers to ensure their needs are being met=Act to acquire new customers and manage client relationships (new and existing)=Collaborate with and coordinate diverse teams (marketing, sales, customer service etc.)=Build and maintain profitable partnerships with key stakeholders/Govt regulation bodies and the relevant authorities.=Monitor performance of commercial activities using key metrics=Assist in setting financial targets and budget development and monitoring=Supplier Management: Build and maintain relationships with suppliers, negotiate contracts, and manage supplier performance to ensure quality, cost efficiency, and timely delivery of goods.=Inventory Optimization: Analyse inventory levels, demand forecasts, and lead efforts to optimize inventory management, minimizing excess or obsolete stock while ensuring sufficient supply.=Logistics Management: Oversee transportation, warehousing, and distribution processes to streamline logistics operations, reduce lead times, and optimize costs.=Process Improvement: Identify inefficiencies and bottlenecks within the supply chain, and lead process improvement initiatives to enhance operational efficiency, reduce costs, and increase customer satisfaction.=Risk Management: Anticipate and mitigate supply chain risks, including disruptions, shortages, and quality issues, by implementing robust risk management strategies and contingency plans.=Performance Monitoring: Develop and track key performance indicators (KPIs) to evaluate supply chain performance, analyse trends, and implement corrective actions as needed.=End to end supply chain management

Main Purpose Responsible for the operations that maximize performance in safety, quality, service and cost efficiency. I manage customers delivery through the appointed 3PL and engage with Clearing agent, customs and other regulatory agencies on behalf of KC. I oversee the 3PL responsibility for warehousing, inventory management, shipment to customers , Export to EAST Africa customers and ensure optimal utilization of resources to meet those agreed objectives.CompetenciesEnsure strict compliance to KC safety Standards and ensure all logistics and Distribution activities adhere to environmental legislation, as well as complying with health and safety requirements.Ensure that the quality of products that are stored and shipped to the customers are not compromised through poor handling. Manage and control Warehousing expense through control to budget standards and providing cost monitoring and timely reporting of information. Manage all elements of cost while ensuring flexibility is maximised and service levels for both internal and external customers are met. Provide highest performance in customer service through maintaining good business relationship with customers,  prioritising resources to meet service and measuring and maximising delivery performance against available stock. Make annual budget for the East Africa Logistics and Supply chain and manage the available resources within approved budgetManage and monitor the 3PL activities to achieve Kenya Business and Supply Chain objectives and ensure continuous improvement in service delivery to Customers at minimum cost to serve.Manage Customs and regulatory relations while driving overall 3PL performance management and fostering a Lean culture. Manage all Activities of Clearing to ensure demurrage cost is reduced to the lowest minimum month on month with a LEAN Supply Chain Mind-setCoordinate all Supply Chain related activities for the Kenyan Business

Daily Reports• Report on Actual loading of the previous day i.e. customer, number of trucks loaded, tonnages loaded, destinations, SKU’s (Stock Keeping Unit) and truck turnaround of each truck.• Report on the logistical cost of the department i.e. contract wages, overtime, forklift contract usage, diesel for the forklift, damages incurred whilst loading and converting it to cost per kg on a daily basis.Product Quality• Train the loading supervisors and crew on efficient handling of the loading process. • Daily monitoring of process yields and taking corrective measures for each individual case. • Daily documentation of damages/wastes and implementing action plans for correction.Logistics, 3PL Management and Monitoring• Continuously ensure competitive selection of logistic partners based on freight cost. • Ensure contract forklifts works within budget. Liaise with all the transporters and ensure that we have enough trucks for the following day.• Ensure all 3PL contractors are adhere to the agreed SLA’s (Service Level Agreements)• Ensure correct truck turn around for each loading truck that is loading.• Monitor Global outward bound freight cost on a daily basis for Jomvu plant, Kikambala plant, and all distribution centers, NDC (Nairobi Distribution Centre), CDC (Central Distribution Center), MDC (Mombasa Distribution Centre) and RDC(Rift Valley Distribution Center).Order Conversion/Customer Service • Ensure that all inter organization transfers/orders are executed before 10pm every day.• Execute the loading plan for the next day as per pending order list/inter org transfers• Liaise with production and ensure that the night and day production is in tandem with the loading schedule.KPI Management • Oversee performance management of the team and implement PP-KRA (Performance Profile - Key Result Areas) & DDI's (Daily Discipline Indicators) • Put in place a performance tracker to ensure key deliverables are attained.

Purchasing• Head the procurement weekly/monthly demand planning meeting.• Identifying, tendering, bid analysis, evaluating, selecting, and developing the Supplier base to meet the company’s supply requirement of cost, service and quality targets.• Contract management for both local and international suppliers.Warehousing• Managing work and information flows to ensure cost effective and timely acquisition of materials.• Daily cycle counts• Investigating cycle counting variances and resolve issues.• Monthly stock takes.Logistics• Negotiating in and out-bound transport contractor rates and third party (product) purchases to ensure maximization of profits• Manage all international in bound material from the date of purchase, port entry and transport (rail/road) to the factory.Government Legal Requirements• Taking charge of and ensuring that the products are within the legal requirements of the QMS (Quality Management Systems), AAK (Agrochemical Association of Kenya), PCPB (Pest Control and Produce Board) and KEPHIS (Kenya Plant Health Inspectorate Services) KRA (Kenya Revenue Authority) import HS codes and guideline.Risk Management• Responsible for timely and efficient processing of applications and claims under marine and GIT insurance covers, within the policy terms.• Managing recovery of the claims, including liaison of police, loss adjusters, investigators and insurance brokers in all related issues.Document Management• Ensuring procurement/logistics records are processed and maintained in compliance with accepted policies and procedures, which meet both internal and statutory reporting requirements.• Reviewing controls needed and maintain data accumulation and reporting system for iScala ERP (Enterprise Resource Planning) system.Systems Checks and Balances• Ensuring effective internal and external controls are established and strictly observed.• Ensure all Invoices tally with the corresponding goods receipt note from the warehouse.

Order Fulfillment • Secures supply chain PM (Projected Monthly) / AM (Actual Monthly) order fulfillment, from local CF(Customer Forecasts) and CF (Customer Forecasts) abroad, striving for Perfect Confirmation and perfect Delivery.• Provide Pro-forma Invoice and Final Invoices to customers.• Interact with customer to understand their level of stock and advice on production and delivery order.• Train and assist customer on Tetra Pak systems SAP/R3• Negotiate on behalf of customer for optimum transport rates and lead times. Design Administration• Co-ordinates Design Administration between CF, Repro and Customer.• Design invoicing.• Provides supply chain expertise to support new product development / launch• Drive and manage design lead time. Claims handling• Secures and champions claim follow-up and administration for PM (Projected Monthly) and AM (Actual Monthly) to customers satisfaction liaising with technical, factory and commercial departments.• Ensure customer claims are resolved within 28 days, and that solution provided attended customer quality expectation. Rolling forecast• Secures accurate Sales Forecasting (3 months focus and co-planning with customers)• Data collection on stock position, consumption trends at the customers as a critical input to the monthly rolling forecasting process. Key Account Team• Active core member of a KAM (Key Account Management) team ensuring all above responsibilities are attainable for the Key Account Customer in question.

• Preparation of weekly and monthly reports of all goods in stock, GIT (Goods in Transit), and orders with suppliers.• Setting and reviewing stock levels on a continuous basis in order to meet operation requirements in SAP/R3. • Checking and verifying quantity of goods received for payment. • Conversion of APO (Advanced Planning Optimization) system figures from both commercial and sales forecasts figures.• Overall planning of raw materials, additional materials and consumables on monthly basis.• Raising PO (Purchase orders) for base materials with both local and foreign suppliers.• Ensuring materials/spares are available on time by tracking shipments and shipping documents with the use of shipment/order tracking worksheet tool.• Application of IDF’s (import declaration forms) in Orbus system of KRA (Kenya Revenue Authority).• Application of TREO (Tax Remission for Export Office) and EGPSP (Essential Goods Production Support Program) with Treasury Export Office and KRA, for raw materials which are to be imported and will be used for production of both finished goods that will be consumed locally (Form C60) and finished goods which are for export consumption (Form C56). • Calculations and compilation of Bonds reconciliations and cancellations with KRA.• Updating current and future material spread sheet checklists and databases including the enterprise resource planning system (ERP) SAP/R3 for materials that have been ordered and are on transit for both local and international goods.• Liaise with suppliers on upcoming orders and at the same time advising them when they should produce and ship to Kenya.• Processing of both suppliers and freight agent invoices on SAP/R3.• I am involved in the monthly stock taking process.• Calculation of customs import duty on all materials being imported to Tetrapak upon receipt of the customs entry document (Form C17) and preparation of the payment voucher to the finance department for the customs cheque /RTGS.

• Assist the Logistics, Purchasing and Supplies manager in overseeing and supervising the effective operations of the logistics, purchasing and supplies function.• Prepare materials projections reports.• Planning for materials by reviewing weekly and periodic reports on the enterprise resource planning system, whilst putting inventory and timely delivery of materials in mind by liaising with the production administrator, suppliers, both local and international, and the sales team in both Kenya and the UK.• Advice suppliers of up-coming orders so as to enable them plan there production schedule and order base materials in time for production of our goods.• Updating current and future material spread sheet checklists and databases including the enterprise resource planning system (ERP) SYSPRO for materials that have been ordered and are on transit for both local and international goods.• Liaise with suppliers on materials that have been ordered, for both local and international goods in order to ensure the lead time are not compromised and thus timely delivery materials.• Assign freight purchase orders on all freight quotes and of all incoming materials for passports and vouchers, raising freight requisition, weekly reconciling freight quotes with the shipping agent, and at the same time updating all freight quotes and requisitions into a database and ensure all freight invoices received from the shipping agent for materials are verified and paid on time.• Processing of both suppliers and freight agent invoices.• Investigate and calculate any material and component shortfalls during production.• Liaise with suppliers to forward all the shipping documents to the shipping agent on time for effective delivery of goods.• Preparing goods in transit report on a periodic basis both for goods that have been shipped sea freight and airfreight which I then presented to the finance department. • Ensure compliance with ISO 9001 and 14001 management Systems.

 Assisted the Logistics, Purchasing and Supplies Manager in overseeing and supervising the effective operations of the logistics, purchasing and supplies unit and developing and implementing logistics purchasing and supplies work plans, supervision of staff and maintaining a highly productive and motivated purchasing and supplies team. Development and update of logistics, purchasing and supplies strategy that fully supports the implementation of the overall organization strategy, promoting the core values and fully informed by external trends and development. Participated as a deputy leader in preparation of and shaping the development and review of purchasing and supplies management policies and practices throughout the purchasing and supplies team. Set up an organization system for both the materials and stores supervisors and thus managed all materials to ensure minimum and maximum order quantities are maintained while putting in mind future materials projections. Participated to establish and maintain good communication channels for the logistics purchasing and supplies staff, designed and provided guidance on smooth running of staff matters and also lead in setting up, monitoring, and implementation of logistics purchasing and supplies data base and Enterprise Resource Planning system (ERP) .  Assisted the Logistics Purchasing and Supplies Manager in ensuring that the motivational level of staff was optimal and that staff do work in an environment conducive to their professional satisfaction and development.  Provided technical and logistical assistance and support to the Headquarters in the UK, Malta site, Dulles site in the USA and all European and American Suppliers. Internal and external consultant to the freight agents, Logistics Purchasing and Supplies Manager, Finance Manager, General Manager, Sales Director(UK) Operations Director(UK) on technical and logistical aspects of security, materials, costing and lead-times.

Receipts of local and international raw materials.Issuance of raw materials and W.I.P. (Work in Progress) to production.Receipt of daily work in progress for safe keeping in the warehouse.Reconciliation with auditors on issues and receipts of raw materials and work in progress.Monthly stock takes of all raw materials and work in progress.Preparation of Purchase Requisitions for replenishment of stock.Maintained a database for all daily issues, receipts and monthly stock take.In charge of security, health and safety of the warehouse.Participated in the weekly production meeting of all security products.Participated in the monthly demand planning meeting by stating the quantities of stock available.

Print quality Inspection of cheques, vouchers and stamps