Violet Pimentel Email & Phone Number

Denver, Co

Administrative support for the Senior Vice President of Sales and Marketing. This position requires complicated and creative travel management, the ability to prioritize assignments, and interfacing with customers and high-level executives.Plan, organize and coordinate sales meetings, national and international conferences and customer entertainment activities including golf, fishing and hunting outings. Arrangements include catering, ground transportation, room set-up, and conference registration.Support marketing projects and development of marketing materials to enhance sales activities. Maintains and updates customer profiles in Salesforce.Assists in the preparation, maintenance and administration of the department budget and other financial reports.

Administrative support for the top Colorado executive which required organization, time management, multi-tasking, diplomacy, confidentiality; the ability to prioritize assignments and to work with a wide variety of personalities and levels of responsibility.Planned and facilitated multifaceted meetings requiring audio-visual equipment, catering, multi-point teleconferences, and interfacing with top Northrop Grumman management and government representatives. Organized and arranged social events for the Boulder site.Edited and published monthly newsletter for the Colorado business unit as part of the Employee Engagement initiative. Composed correspondence and announcements on behalf of site Director.Diplomatically screened visitors and calls to control disruptions, preserve schedule and ensure privacy.

Boulder, Co

Maintained a constantly changing calendar to accommodate vendor/customer meetings; briefings from appropriate department heads and/or Corporate Communications; and last minute travel plans.Coordinated customer/vendor visits to corporate headquarters: Ensured invitations were extended to the appropriate Vice Presidents, Directors and/or Group Managers; scheduled meeting rooms, audio-visual equipment, and catering. Researched and assembled comprehensive travel packets including travel reservations; itineraries; driving instructions/maps; financial reports; executive bios; and news clips and web page printouts for products/services relevant to vendor/customer visited.*Part of company-wide layoff due to the downturn in the high-tech (.com) industry.

Managed project performance to specification, schedule, and budget.Conceptualized and collaborated on the design of a database to provide customers with their order, shipping, and billing status. Interfaced with customers regarding performance and capabilities for mapping projects.Primary point of contact for subcontractors and other team members.

Designed and instituted financial tracking system and filing/retrieval processes for government contracts and associated delivery orders.Took over and successfully completed the fulfillment of ISO 9001 certification requirements for the Programs Department -- overcame a six-month slip in schedule and completed the project on time.Prepared, defended, and tracked budgets for five groups comprising the Programs Department.

Managed ten support service departments at the corporate headquarters.Prepared, tracked and allocated a $1.6 Million budget for administrative services.Responsible for approving all invoices and purchases for the department.Coordinated and orchestrated office moves for approximately 400 employees to accommodate reorganization of functional work teams, downsizing, and a merger-- Involved space planning; construction; negotiations with moving companies; and rewiring for and moving telephones, computers, copiers, modems and the security system.

Certified Zenger-Miller Instructor. Taught classes to project and administrative staff (Getting Your Ideas Across, Dealing with Difficult People, Recognizing Positive Behavior, Core Principles, Handling Emotional Situations).Coordinated, scheduled, and planned Total Quality Management (TQM) training for approximately 1,800 US employees.Organized, prepared, and presented brown-bag lectures to staff on a variety of subjects including customer service; communications skills; team building; conflict management; grammar tips; stress management.

Provided administrative support to Vice President and Chief Practice Officer including extensive travel and meeting coordination for executives.Oversaw collection process for, and administration of, a company-wide database to track technical skills resources for over 2,100 employees.Planned and coordinated training sessions presented to 80 top executives which included travel, meeting and lodging accommodations, and entertainment.Tracked and justified expenditures and capital budget items.

Bachelor'S Of Science, Geology/Earth Science, General

Education record