Responsibilities is subject to but not limited to:- Answer and direct phone calls- Organize and schedule appointments- Plan meetings and take detailed minutes- Write and distribute email, correspondence memos, letters, faxes and forms- Assist in the preparation of regularly scheduled reports- Develop and maintain a filing system- Update and maintain office policies and procedures- Order office supplies and research new deals and suppliers, contractors, etc- Maintain contact lists- Book travel arrangements- Submit and reconcile expense reports- Provide general support to visitors, tenants, management and other staff- Act as the point of contact for internal and external clientsExperience:- Proven experience as an administrative assistant and office admin assistant- Knowledge of office management systems and procedures- Working knowledge of office equipment, like laptops, computers, printers and fax machines- Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint)- Excellent time management skills and the ability to prioritize work- Attention to detail and problem solving skills- Excellent written and verbal communication skills- Strong organizational skills with the ability to multi-task

• Pulling reports from company portal to track the PMs Observations for the month and keeping them accountable to complete 100% each month.• Maintained Schedule Adherence Matrices for each department in the company of past, current and future activities per project• Update SAP with any Progress Milestone reforecasts submissions• Update project documentation, logs and transmittals to and from our company to our clients vice versa• Maintain progress milestones in various graphs and reports for each project• Update reforecast or completed milestones for all projects• Pulling quality reports to ensure that each PMs are on track with his/her projects and that there are no issues. If there are issues, I am responsible in getting the correct assistance and information to keep the project on track• Building project manuals for each project to be shipped with parts to clients

• Collect, maintain and distribute all documents necessary to define product configuration and control manufacturing processes that insure conformance to customer requirements. • Developed and implemented key procedures to maintain/sustain the document control processes within the company, which includes various document control procedures, correspondence procedures, archiving and maintaining lists of action items per project for correction and confirmation to the standards that follows the quality standards of the industry, the company and the clients. • Prepared specific documentations (procedures, delivery, etc) for internal and external projects for distribution to the company and the clients. • Implement solutions to educate and encourage internal and external stakeholders to be able to collaborate and contribute to the project value and success of the project and the company• Supervised a team of project document controllers/Admins and assisted various project managers/leads to ensure completion of projects before deadlines. • Investigates and responds to corrective actions related to Document Control, Training and External Standards. • Organize work load and to manage filing methods and management techniques • Maintain information through spreadsheets, database, word processing and selected job specific software • Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.• Maintained and controlled Documents: Engineering Drawings, Engineering Standards, Inspection Instructions, Test Procedures, Work Instructions, Operations Sheets, Internal Quality Manual, Customer Quality Manuals, Material Specifications, Forms, Confidentiality Agreements

• Able to build constructive and effective relationships with customers and employees• Ability to influence at all levels, as well as a demonstrated ability to work effectively within a team and be assertive in driving successful management strategies • Calculated selling costs, tracked monthly trends and prepare and give annual reviews • Prepared and led the department for annual inventory with manager • Manage the daily sales, merchandising, and customer service operations of a high performance sales team of ten to twenty employees.• Set high-volume sales and merchandising goals. Developed training programs that enhanced sales techniques, cultivated customer relationships, and met aggressive sales expectations.• Trained the team to focus on complete customer satisfaction and maintaining customer relationships.• Ensured sales staff embraced company standards and customer-centric culture, fostered positive customer experiences, and maximized growth.• Devised and implemented programs focused on product knowledge, emerging trends, and sale campaigns.• Merchandised department for strong selling volume and flow of theme to follow floor plan according to corporate, division manager, store manager, department manager’s vision

• Demonstrates desired behaviors for staff including driving sales, handling difficult and/or complicated sales, cash management, inventory, and follow-up with customers • Assists Store Manager with providing a strong leadership presence and control in store, while ensuring that all customers receive good service and quality merchandise • Utilizes company tools to diagnose opportunities and develops action plans to improve performance • Forecasts/reforecast business, focusing on productivity to meet sales goals • Identifies opportunities to drive traffic into the store through community events (weddings, parties, etc.) • Assists Store Manager in partnering with corporate office personnel to increase sales, drive/promote merchandise categories, and expand markets • Helps Store Manager in identifying training needs and providing ongoing training opportunities to the team as needed • Leverages individual staff strengths, and creates developmental plans to prepare all level positions for future growth within the organization • Assists in hiring to the needs of the business, actively recruiting to ensure open positions are filled quickly • Ensures company standards are met for store and associate appearance at all times • Prioritizes, plans, and adjusts schedules as necessary to maximize sales • Ensures all pricing, signage, and displays are correct at all times • Responsible for controlling inventory stock levels and reordering as necessary within budget • Enforces all company policies and procedures, including health, safety, and security • Manages and controls shrinkage