Vivek Kumar Email & Phone Number

Abu Dhabi, United Arab Emirates

1) Coordinating schedules, arranging meetings, distributing memos and reports.2) Ensuring the confidentiality and security of files and filing systems3) Occasionally traveling to site to check the status of site and preparing reports.4) Ensuring office supplies are maintained.5) Checking inventory and working with vendors and ensure that the materials received on time.6) Answering phone inquiries and handling complaints in a courteous, professional manner.7) Floating RFQs, preparing the C.S/LPOs, tracking the LPOs material received or not.8) Vehicle/Fleet management, transportation arrangement of staffs/workers.9) Ensure that the time sheet has came on time from site.10) Complaint management incident if any, Petty cash management, Invoice certification etc.

Baniyas, Abu Dhabi, United Arab Emirates

Responsibilities: 1) Overseeing the contracts of services providers, security, parking, cleaning & catering.2) Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security.3) Ensuring that basic facilities, such as water and heating, are well-maintained.4)Overseeing building projects, renovations or refurbishments.5) Participates in the recruitment and selection of clerical staff.6) Complaint management, Incident management & customer feedback management of the hospital.7)Performs secretarial duties such as drafting and typing routine correspondence, arranging meetings preparing minutes. 8)Track office Items, program expenditures by recording expenses, maintains petty cash fund, purchase orders.9)Transportation arrangement of hospital staffs / doctors.10) Duty scheduling of drivers/clerical staff, hospital maintenance & fleet management.11) Performs other related duties as required (Customer services etc)

Sharjah

Responsibilities: 1) Manage general office administration and attendance of personnel.2) Manage reimbursement claims of personnel.3) Check suppliers’ bills, Bills verification, Bills certification, follow up of Bills.4) Keeping details of all petty cash expenses, with proper approvals from Director, and forwarding Accounts team. 5) Procurement and maintenance of office equipment's/furniture/fixtures for the company.6)Ensure general office maintenance like housekeeping, pest control etc.7) Deal with vendors/service providers like suppliers, courier, and manpower consultants.8)Screening candidates for current openings and scheduling interviews for the required positions.9) Maintaining employee files and HR filing system.

Jubail, Eastern, Saudi Arabia

Responsibilities: 1)Responsible for controlling the administration of the site, guide and help the team members in the administration. 2)Co-ordination of manpower with planning team.3) Attend meetings making note of all relevant discussions and type clear and concise minutes. 4)Handling payroll system & attendance and compensation. 5) Coordinate with site supervisor/foremen regarding the day to day administration activities.6)Maintain proper records for all documents whether inside or outside the company.7) Office setup, keep track and ensure all payment like utility, rental, vendors are made within the due date.8) Day to day office administration like Managing of Front office & Travel desk, Pantry- management, Water management. 9) Ensure all required consumables and stationery are available on time.10) Taking care of the transportation for all site employees.

Dammam, Eastern, Saudi Arabia

Responsibilities: 1)Coordinating of weekly budget for site (project), maintenance of suppler record, bookkeeping of expense. 2)Preparation of monthly bank reconciliation and recording of staff advances.3) Weekly and monthly financial / (petty cash) summary reporting to head office. 4)Preparing reports regarding administrative problems at site and forwarding to project manager as well head office. 5) Day to day correspondence with clients as well head office. Filling the in/out documents properly.6) Keep the personal documents under custody like Passport & Iqama.7) Coordinate with suppliers regarding manpower requirement of site as per the instruction of senior management.8) Take approvals from the management regarding hiring of equipment as per the site requirement.9) Coordinate with time keeper and ensure that all the time sheet from site will reach on time.10) Vehicle Management, transportation of company employee’s co-ordinate with Auto Supervisor & store keeper.