Vivian Gilbert Email and Phone Number

Full Time Engagement Professional is a unique opportunity working as a full time Senior Consultant employee of Robert Half, and representing Robert Half in long term projects where our clients need continuity for their mission and critical projects.Senior Accountant at Client - (2yr Project)• Managed: Cash Accounting and reconciliation, Intercompany Accounting, GL Accounting and Balance Sheet reconciliations, Tax Binder Reporting, Month End Close Accounting and Procedures.Lead Consultant for U.S. South and Central – Client Operations Controllers’ Asset Project - (7 wks)• Cleaned up Fixed Assets Register, locate and document all physical assets, create photo log for multiple Plant locations.

•Manage all U.S. Treasury/banking, cash accounting and applications, accounts payable and receivables. •Implemented automated processes: SAP Bank Statement Automation BAI2, OCR/KOFAX Invoice scanning and processing, including complicated Logistic invoicing. Eliminated manual processes and 20 hrs. per week.•Implemented In-house banking Lockbox Electronic Check Deposit and scanning.•Converted 90% Accounts Payable check payments to ACH, and Accounts Receivables from checks to ACH.•Manage Inter-Company Accounting: Netting, AP/AR Reconciliations, IHB and Loan Interest.•Coordinate corporate tax reporting and payments with external tax accountant, utilizing web file & pay•Perform accurate monthly cash forecasting. Eliminated 2 days’ work per month utilizing SAP BPC/EPM.•Initiated SAP Employee Travel Expense program implementation, also manage live program.•Perform accurate month end close requirements and account reconciliations.•Guide, assist, and understand responsibilities of accounting team members, utilizing SAP expertise.•Successfully cleaned up GR/IR Account and maintained clearing and reconciliation.•Coordinator Corporate Insurance - certificate of insurance and auto insurance.•Develop and maintain accounting processes and procedures documentation•Preparation, review and provide Audit requirements for finance and SOX•Oversee Bank to Bank transition conversion project, all bank documents, systems testing and go live

Independent Consultant marketing deregulated energy/electricity, providing significant cost savings to customers up to 40%. Additionally providing customers the ability to earn and receive free electricity and earn points for free travel.

•Responsible for ensuring the accurate and timely preparation and submission of the US Royal Dutch Shell Quarterly and Annual Financials in accordance to Group Policies and Procedures and in supporting the required external financial reporting standards under both US GAAP and IFRS.•Provide and review quarterly and annual consolidated financial reporting packages with Senior Management Team, preparing group accounting notes on complex accounting issues providing explanations and investigations of all balance queries, anomalies, and significant financial fluctuations, so that Executive Management can make necessary business decisions.• Responsibilities include providing guidance to record transactions for statutory reporting, working as team member in the Financial Reporting Group during SAP system integrations ensuring SAP implementation met financial reporting and reporting tool interfacing requirements, reconciling intercompany transactions and record all Pensions financial on a monthly basis, Managed: Accounts Payable Functions, Processes, Procedures, Migrations, SAP AP FI/CO functionality, interfaces and implementations; SAP Banking Interfaces, electronic statements and reconciliations; Cash Accounting and deposits $2M monthly; 1099 reporting; all General Accounting, and Closing duties and responsibilities. Project Accomplishments included: (ESSA - Eliminate, Simplify, Standardize, Accountability) Pension Funding Automation - data system mapping, eliminated risk and 8 hours manual input. Global Shell Shared Service Centers Migration - coordinated transition and trained team members in Manila and Glasgow for accounting offshoring, working through virtual teams and various stakeholders scattered around different geographical locations and time zones Global SAP Implementation – Mapping, User Confirmation Testing, End to End testing Implement global banking project and automated ERP to ERP bank statements.

•Facilitated successful divestment and dissolution of Shell Services USA Company, operations, financials, 9 Plant locations and all day-to-day accounting activities: accounts receivable (2M), accounts payable (50K), inventory (2.5M), GR/IR goods receipt to invoice receipt reconciliation (100K), fixed assets (200K), Intercompany settlements, payroll allocations and billing•Facilitated requirements to exit third party contracts and close plant locations, including third party negotiations (Ford, Daimler Chrysler, TRW) and site managers, to determine terms for physical inventory sale (2.5M), receivables due (2M), and asset equipment sale (200K)•Investigated and identified costs associated with dissolving Shell Services USA operations (4.8M)•Coordinated and performed day-to-day accounting activities with responsibility for accounts receivable (2.4M), accounts payable (100K), inventory (2.5M), fixed assets (250K), Intercompany settlements, payroll allocations, and invoicing for 13 plant locations and Head office Shell Services USA•Eliminated $1M receivables overdue and correct $500K cash allocation errors•Prepared and presented financial results to multiple stakeholders in Operations, Management and Senior Management in London (Annual revenue 9.2M), including SAP Consolidated Financial Reporting•SAP Business Analyst and Focal Point to support all areas of business operations•Coordinated C&P Supply Chain Management to ensure costs savings are realized; preferred suppliers are utilized and Group standards are adhered to according to policies and procedures•Generated analysis of budgetary (T&R) activities for Operations and KPI•Key Focal Point and SME for oil and chemical plant operations to achieve best practice processes, and provide guidance and support for all requisition to pay, materials management, physical inventory control, supply chain and business operations and financials•Special Project: SOX Project Change Management Team – embedded in daily activity

•Developed and lead new Accounts Payable group after removal of Outsourced Payable Company•Eliminate inefficiencies and 8 months of invoice backlog from Outsourced Payables’ Co. in 3 months•Recruited, hired & trained all staff. Organized and conducted training for all personnel on SAP, policies, procedures, internal controls, risk management, and fraud prevention. Trained 85 personnel•Supervised AP staff of 25 employees, Processes, Procedures, Migrations, SAP FI/CO functionality•Supervised all SAP FICO AP implementations, interfaces, functionalities•Evaluated staff performance appraisals. Coached and counseled staff on individual development•Developed and implemented new payables policies, procedures and requisition to pay processes, resulting in reduced costs, improved invoice processing cycle time by 6 days and improved reputation for Accounts Payable Group across all lines of business•Lead Change Agent for all Procure-To-Pay improvements, managing Vendor relations, Internal Business relations while centralizing all accounts payable processing from multiple Shell Operations •Detected, investigated and eliminated Fraud of $800K thru process improvements•Oversee and support all audit processes and controls for AP department•Improved Team - processed over 500,000 invoices with $76 Billion in disbursements paid annually •Recruited to special project ‘SAP Recovery Team’ for corporate wide ERP SAP System Crash. Supervised my team, working 24 hour shifts for 3 days, for accurate recovery of all 72 hours of data lost •Lead Off-shore of Accounts Payable invoice processing to Manila; monitored KPI’s and managed offshore AP team and training•Project Team: acting Supplier Adoption Manager for SCD Supplier On-boarding: Present Purchase to Pay e-initiatives, Develop and implement on-boarding process, train external Suppliers and internal business areas on new Requisition-to-Pay process and system for Supplier e-Purchasing and e-Invoicing. 12 month project