Vivian Vigil, Cpp Email & Phone Number

Encinitas, CA

• Timely processing of bi-weekly and monthly payroll for 108 employees in a multi-state environment
• Thoroughly review timesheets and identify differential pay according to job code
• Prepare and post payroll journal entries in Great Plains on a biweekly and monthly basis
• Corrected overfunding of 401k Employer Match by establishing a new configuration
• Reduced payroll fees annually by $4,114
• Identified and resolved tax discrepancies that resulted in three amendments and adding tax jurisdictions

El Cajon, CA

• Managed the weekly payroll for 24 employees and assisted with AP/AR using QuickBooks
• Prepared weekly certified payroll reports within established deadlines
• Improved recordkeeping and payroll process
• Achieved 100% payroll accuracy

El Cajon, CA

• Handled all aspects of multi-state payroll for 134 union and non-union employees, including daily job costing, production scheduling and attendance system maintenance
• Reduced processing time by 5 hours
• Quickly learned new payroll system

Mira Mesa, CA

• Managed the bi-weekly multi-state payroll and benefits for 260 employees
• Led the HRIS implementation; created the code structure, compiled and uploaded employee data, and ensured system accuracy. Efforts resulted in an effective system crossover to multiple corporate locations within.
• Maintained HRIS database and created a variety of reports for management and annual audits
• Identified excessively long correction times with insurance carriers and successfully collaborated with key industry contacts to reduce employee wait period by 50%
• Improved leave of absence tracking systems for efficiency and law compliance

San Diego, CA

• Managed the day-to-day operations of all benefit plans for 460 employees
• Responsible for administering COBRA, reconciling insurance billings and maintaining the benefits database (Benetrac)
• Worked closely with the Payroll Administrator, audited timesheets and entered data in ADP/PCW
• Assumed full responsibility of bi-weekly payroll in supervisor’s absence for four months including own workload, that led to a On The Spot award for performing above and beyond expectations
• Double recipient of Star of the Month award for contributing to the HRIS conversion and for streamlining the billing process
• Resolved and corrected prior outstanding issues and brought all insurance billings current

El Centro, CA

• Processed the semi-monthly payroll for 430 employees across multiple locations and jurisdictions
• Involved in integrating the payroll system from a DOS to Windows environment
• Developed payroll procedures as a training tool for other staff members