Vivian Sam Email & Phone Number

Los Angeles Metropolitan Area

• Leads the overall production of in-person, virtual, and hybrid events.• Fulfill the traditional role of an Event Planner with the added responsibilities of a Virtual Event Producer • For all events, interpret business partner’s needs and overall engagement strategy, and develop, promote and deliver the in-person, virtual, and hybrid event experience. • Select and prepare the most effective virtual tools and platforms and create separate, multiple content streams that address the different backgrounds, needs, and motivations for each attendee whether in-person or remote. • Coordinate with production and technical team to design, test, and deliver all production services while meeting established project milestones. • Orchestrate day-of execution of all services, including coordinating talent, producers, technologists, and business partners; launching and hosting digital production tools; and managing program elements, and engagement flow. • Source and contract venues and vendors and lead site visits to capture vision and engagement objectives. • Continuously analyze, and employ existing and emerging tools, technologies and techniques (e.g., digital platforms such as Zoom, Kahoot!, and Slido) to produce events that engage, excite and entertain.

Greater Los Angeles Area

• Conceptualize and lead strategic event planning activities to define objectives while setting and managing client expectations and adhering to established timelines.• Orchestrate the delivery of event services among business partners (including Food Services, Facilities, Audio Visual, IT, and Police Services) to ensure event details and deliverables are fulfilled while driving opportunities for improvement and innovation.• Manage and implement complex logistical elements of programs including sourcing, meeting space design, attendee management, securing and managing hotel room blocks, travel, transportation, technology platforms, food and beverage, AV, scenic and set design, entertainment, security and shipping/receiving.• Source appropriate venues and vendors, review proposals, and lead site visits on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements.• Negotiate contracts with vendors and venues, ensuring critical program components are included while obtaining the best possible rates and concessions.• Maintain accuracy and accountability of event budget, manage billing and invoice reconciliation, evaluate results against goals, and generate learnings for improvement.• Lead initiatives to drive innovation and enhance event experiences through effective project management, including establishing timelines, collecting and analyzing data and trends, and tracking and evaluating project deliverables to support program objectives.

Greater Los Angeles Area

• Conduct intake meetings with clients and vendors to understand goals, timelines and anticipated budget.• Assist clients with venue walk through and vendor management.• Create production memos, floor plan design, and event timeline.• Oversee rehearsal, ceremony, and reception production.

Greater Los Angeles Area

• Manage corporate events ranging from 20-2,000 guests along with budgets from $10,000 - $700,000+.• Organizes and operates all aspects of client meetings and special events including A/V, catering, decor and rentals, tours & activities, entertainment, and transportation logistics. • Source vendors based on client needs, and negotiates all vendor contracts.• Accounting duties include consolidation of program costs, client invoicing, collecting client payments & processing vendor payments.

Greater Los Angeles Area

• Planned and executed internal corporate events, including meetings, trainings and conventions.• Managed event site selection process and contract negotiations that work within client’s budgeted goals.• Coordinated all travel arrangements, including flights, hotel accommodations and ground transportation.• Organized and supervised all event details, such as catering, A/V, rentals, entertainment, and team building activities.

Greater Los Angeles Area

• Ensure customer satisfaction by following up with weekly client correspondences to update planning details.• Supervise all vendor set up and breakdown, and maintain facilities for organization and cleanliness.• Lead onsite assistants and delegate appropriate tasks in order to guarantee smooth event execution.

Greater Los Angeles Area

The Assistant Wedding Coordinator is responsible for executing the timeline from the design, vendor, and guest perspective. Duties also include ceremony and reception area set up, installation and return of client’s personal inventory, supervising back-of-house vendors, and maintaining facilities for organization and cleanliness.

San Francisco Bay Area

• Managed private events, including the coordination of vendors, rentals, and internal operational departments.• Ensured clients and vendors are in compliance with Academy guidelines and procedures.• Oversaw all set up & break down activities.

San Francisco Bay Area

Made over $150,000 in net sales during the 2014 year. This role engages, educates and assists customers in order to determine their needs and recommend and sell product. The Sales Associate follows the direction established by the Store Manager.

San Francisco Bay Area

• Created and executed programs, including corporate events, incentive trips, transportation, meeting & conventionservices ranging from 10 people Board of Director meetings to 3,000 people conventions.• Managed event site selection, vendor selection, and operation logistics.• Negotiated contracts with vendors in order to maintain the client’s budget.

University Of California Santa Barbara

Create newsletters for alumni regarding chapter updates and events. Secure the understanding/support of alumni. Organize the fraternity’s annual Alumni Weekend.

Responsible for administrative secretarial duties for the Financial Aid, Registrar, Advising, and Admissions Departments. Datatel program experience, Image Now program experience, and Informer program experience. Organize, operate, and coordinate new student orientation, instructional sessions and graduations. Set up appointments for faculty and students, organize materials and supplies, maintain databases and provide logistical support at academic events.

Santa Barbara, California Area

Assist head coordinator to plan, organize, and execute a total of ten weddings. Provide advertising support by updating social media, contacting vendors, and formatting editorial publications. Onsite duties included the overseeing of wedding setup and breakdown and assisting the head coordinator in all elements of event execution.

Consult clients regarding our store products. Manage and work with large groups of people to provide exceptional customer service. Being able to work in a fast pace environment and multi-task. Being detailed oriented, keeping the store in top shape for customers to feel comfortable to shop in.