Vivien Leese Hamilton Email & Phone Number

Kilmarnock, East Ayrshire, United Kingdom

London, England, United Kingdom

Client and other revenue invoicesProcess receipts and expensesManaging payments to suppliersWeekly reconciliations to ensure accounts are up to dateLiaise with external accountants for monthly payroll, and Quarterly VAT ReturnsComplete set-up processes for new clientsUpdate the Client Learning PlatformDealing with and resolving client queriesSupport with Webinar/Seminar events set upMonthly Sales and Variance ReportsGeneral Programme… Show more Client and other revenue invoicesProcess receipts and expensesManaging payments to suppliersWeekly reconciliations to ensure accounts are up to dateLiaise with external accountants for monthly payroll, and Quarterly VAT ReturnsComplete set-up processes for new clientsUpdate the Client Learning PlatformDealing with and resolving client queriesSupport with Webinar/Seminar events set upMonthly Sales and Variance ReportsGeneral Programme AdministrationAd-hoc administrative support to the fantastic London Team! Show less

Glasgow, Scotland, United Kingdom

Provide high-level admin & financial support by managing appropriate financial & admin systems, working closely with the Research Support Office;To aid significant procurements, co-ordinating internal & external stakeholders & local Grid team members to ensure strict funder deadlines & award conditions are met;To support the management of the European Organisation for Nuclear Research (CERN)/Glasgow Team Account by providing a range of admin support including monitoring transactions… Show more Provide high-level admin & financial support by managing appropriate financial & admin systems, working closely with the Research Support Office;To aid significant procurements, co-ordinating internal & external stakeholders & local Grid team members to ensure strict funder deadlines & award conditions are met;To support the management of the European Organisation for Nuclear Research (CERN)/Glasgow Team Account by providing a range of admin support including monitoring transactions, leading interaction with internal & external stakeholders & budget is managed in line with University & CERN financial regulations;To co-ordinate & organisation of the bi-annual national GridPP Collaboration conferences to facilitate communication, networking & discussion of strategy;To manage Group staff Long Term Attachments at CERN, leading interaction with key internal, external & international stakeholders to ensure compliance with University & funder regulations;To facilitate the Executive function of the GridPP Project through clerking of weekly Executive Board meetings to support the Executive with its operational requirements;To provide support for the recruitment process within the Group, working closely with PIs & other key internal stakeholders to ensure the effective administration of staff recruitment / changes to contracts, acting as key link, advising staff on procedural requirements;To collect, compile & summarise Quarterly reporting;To support the group leaders in the collation of data for inclusion in new grant applications;To contribute to the strategic development & maintenance of the PPE Group & GridPP websitesTo co-ordinate & facilitate networking & the communication links with internal Groups & stakeholders, through the clerking of Review meetings, grant application meetings, experiment meetings & any other meetings as required by the Group Leaders/PIs; Show less

Glasgow, Scotland, United Kingdom

Working with the HoPS, HoS and colleagues for Law School within CoSS.Working in connection with Estates & Facilities to bring buildings back to pre-pandemic standard;Supporting colleagues within the School in relation to buildings / supplies requirements;Routine checks of buildings and building facilities to ensure smooth running;Ordering of stationary & supplies and maintenance of stock levels;Ensuring all IT / electronic equipment is in working order & maintained;Any… Show more Working with the HoPS, HoS and colleagues for Law School within CoSS.Working in connection with Estates & Facilities to bring buildings back to pre-pandemic standard;Supporting colleagues within the School in relation to buildings / supplies requirements;Routine checks of buildings and building facilities to ensure smooth running;Ordering of stationary & supplies and maintenance of stock levels;Ensuring all IT / electronic equipment is in working order & maintained;Any other ad-hoc duties required in order to support the team, the wider School & buildings – The Stair Building and Sir Alexander Stone Building for Law School. Show less

Paisley, Scotland, United Kingdom

Executive support for the Dean, Deputy Dean, School Business Manager, Heads of Division & the School.Provide full and comprehensive PA support to the Dean of School;Provide administrative support to the Deputy Dean, School Business Manager and three Heads of Division for the School;UKVI administrator, ensuring our International Students are supported and adhere to the Home Office UKVI regulations, including reporting;Monitoring and reporting on engagement and progression of our… Show more Executive support for the Dean, Deputy Dean, School Business Manager, Heads of Division & the School.Provide full and comprehensive PA support to the Dean of School;Provide administrative support to the Deputy Dean, School Business Manager and three Heads of Division for the School;UKVI administrator, ensuring our International Students are supported and adhere to the Home Office UKVI regulations, including reporting;Monitoring and reporting on engagement and progression of our International Students, both taught and dissertation;Responsible for sourcing and booking of all travel for the School, domestic and international;Clerk for the Dean’s Executive Group meeting and the School Education Steering Group meeting;Back-up for the School Finance & Research Officer for purchasing, requisitions and reconciling of School spend. Show less

Glasgow, Scotland, United Kingdom

I play a pivotal role in both the day to day running of the Children 1st Glasgow Regional Office and in cross organisational developments and projects.I provide direct support to three Assistant Directors, based in the West and work alongside administrative colleagues across the organisation to develop and deliver high quality systems and administrative processes which support the work of Children 1st.My role is integral to the coordination of all developments planned for the… Show more I play a pivotal role in both the day to day running of the Children 1st Glasgow Regional Office and in cross organisational developments and projects.I provide direct support to three Assistant Directors, based in the West and work alongside administrative colleagues across the organisation to develop and deliver high quality systems and administrative processes which support the work of Children 1st.My role is integral to the coordination of all developments planned for the Regional office. Show less

Glasgow, United Kingdom

Currently in a contract position as part of the team within Employability and Student Experience within the College of Social Sciences, The University of Glasgow. I support the College Employability Officer and the College International Student Learning Officer, along with their respective teams. I also provide support to the Graduate School in relation to the RDP (Researcher Developer Programme) Workshops and Courses. I provide administative support for the Head of Student Experience in… Show more Currently in a contract position as part of the team within Employability and Student Experience within the College of Social Sciences, The University of Glasgow. I support the College Employability Officer and the College International Student Learning Officer, along with their respective teams. I also provide support to the Graduate School in relation to the RDP (Researcher Developer Programme) Workshops and Courses. I provide administative support for the Head of Student Experience in relation to diary, collaborative reports linking through the Schools within the College, Assessment and Feedback and any other projects or tasks assigned. My work is varied and diverse, bringing me into contact with various people at all levels in different Schools, Colleges and Departments throughout the University as well as first line contact with students. Show less

Kilmarnock, United Kingdom

Senior Admin within Business Support for the Mental Health Partnership, Learning Disabilities and Adult Protection, managing a team of Clerical Assistants and supporting a team of 30 Operational Staff and two Team Mangers.

Kilmarnock, United Kingdom

Working within the Health & Social Care Partnership supporting Operational Staff with a Children's Health and Care setting. Maintain the Social Work Information System in relation to referrals to the service and maintaining updates in changes to service delivery. Administrative support across the service.

Ayr Campus

I process all the Change of Circumstance forms for all Adult, Mental Health and Midwifery Nursing Students across all 4 campuses. I also process the Placement Expenses for the Students. First point of contact for rural placements. Providing advice and guidance to students, colleagues, academic staff and senior management across the University with regard to placement expenses and bursary issues.

Ayr Campus

I work within the School of Health, Nursing and Midwifery. Within the School of HNM, there are five schools of excellence - Research Institutes. It is my responsibility to administrate the Research Institute for Mental Health and I am responsible primarily for providing academic administrative support to the academic staff within the Institute of Excellence. My role, amongst others, is the co-ordination of administration to support the operational activity of the Institute, including… Show more I work within the School of Health, Nursing and Midwifery. Within the School of HNM, there are five schools of excellence - Research Institutes. It is my responsibility to administrate the Research Institute for Mental Health and I am responsible primarily for providing academic administrative support to the academic staff within the Institute of Excellence. My role, amongst others, is the co-ordination of administration to support the operational activity of the Institute, including updating, monitoring and reporting on the Institute’s financial records and budgets. I will also monitor funding calls, suggest appropriate sources of funding and assist in the preparation of bidding for such. I assist the Chair of Mental Health in his day to day duties. Show less

City Chambers, Glasgow Cit Centre

All diary, email and telephone call management. Travel arrangements, including arranging meetings, site visits and all client and service user liaison. Production of all correspondence, documentation collations, preparation and distribution. Attendance at meetings for minute taking or in representation of the Strategic Advisor. Supervision and management of the administration team, including all holiday and absence authorisation and management, PDP's, disciplinary and recruitment.

Kilmarnock, Scotland, United Kingdom

I took a short career break after relocating from Nottingham back to Scotland with my new baby son, allowing my partner to settle into his new role.

Nottingham, United Kingdom

Personal Assistant to both Directors within the RDA.I managed the diary, e-mails, telephone calls and correspondence for both Directors. I would arrange and finalise all travel requirements, both domestic and international including, if required, visa, currency, transfers, accommodation and any vaccinations. I would prepare and submit the expenses and mileage claims. I would attend meetings in the absence of the Directors as required. I would prepare any speeches or presentations… Show more Personal Assistant to both Directors within the RDA.I managed the diary, e-mails, telephone calls and correspondence for both Directors. I would arrange and finalise all travel requirements, both domestic and international including, if required, visa, currency, transfers, accommodation and any vaccinations. I would prepare and submit the expenses and mileage claims. I would attend meetings in the absence of the Directors as required. I would prepare any speeches or presentations required for the Directors. Other duties included, but not limited to, responsibility for Risk Management Reporting, Budget Coordination & Monitoring, Executive Reporting, and KPI monitoring and reporting. I was jointly responsible with my Directorate PA colleague for the interviewing and appointment of administration support staff for the teams within the directorate. Show less

Glasgow, United Kingdom

Scotland & NewcastleProvided administrative assistance to the Area Manager for Scotland & Newcastle and overall running of the Glasgow office. I would oversee the general operation of the office from stationary ordering to creation and maintenance of credit files. I would assist with the preparation of credit applications and facilitation of the video link-up to the Credit Committee in London. Telephone, e-mail and diary management for the Area Manager was a day-to-day part of my… Show more Scotland & NewcastleProvided administrative assistance to the Area Manager for Scotland & Newcastle and overall running of the Glasgow office. I would oversee the general operation of the office from stationary ordering to creation and maintenance of credit files. I would assist with the preparation of credit applications and facilitation of the video link-up to the Credit Committee in London. Telephone, e-mail and diary management for the Area Manager was a day-to-day part of my role. I would attend meetings with or in the absence of Area Manager and took responsibility for the management of the personnel files staff in the Glasgow Office. Show less

Record of ServicePaper and Electronic record maintenance for all army personnel within my alpha split in REME/AMS. My duties included the recording of all medals, qualifications, unit moves, theatres, family details, regimental entries, bounties, reckonable and non-reckonable service calculation, discharge check and pensions qualification check both on the hard copy paper file and on the electronic file on the army system.