Venus Mcginnis Email & Phone Number

Plano, Texas

Executive Assistant to Director of Global Network Engineering (GNE) Department. Provided calendar and telephone support for five (5) Directors and Vice President. Principal back-up for Senior Executive Assistant. Monitoring workflow and approve expense reports utilizing SAP and mainframe applications for a global department of approximately 1700 members to ensure smooth operation. Resolved day-to-day administrative and operational issues utilizing strong working relationships with department leads. Maintain director’s intricate calendar, organize daily events and accurate scheduling. Coordinate domestic and international travel arrangements and collect documentation to produce expense reports. Act as liaison between director and outside vendors to facilitate business relationships including logistics, travel, meetings and follow-up correspondence. Reduced operating cost by consolidating storage area and supply ordering procedures to meet corporate guidelines which eliminated unnecessary expenditures. Manage special projects for director and/or team as needed.

Assistant to Director of Chief Technology Office. Managed administrative functions for the office which included handling departmental human resource activities including detailed files on all personnel issues with follow-up as needed, submitted requests for open personnel requisitions to completion. Maintain director’s intricate calendar and telephone to aide in streamlining day-to-day meetings and office workflow. Coordinated domestic and international travel arrangements and collected documentation for and administered expense reports and maintained 100% accuracy in expense submissions. Monitored budget and developed budget variance report on a bi-weekly basis to assure budget is maintained within projections utilizing Business Objects, SAP and Microsoft Excel. Monitored departmental website for design and content; worked with web developers and departmental engineers to ensure readability. Coordinated development of PowerPoint presentations used for leadership/vendor meetings and training.

Supported Senior Counsel and four legal assistants. Managed calendar and telephone for Sr. Counsel, scheduled meetings streamlining workflow in a fast-paced office. Restructured the legal filing system within the department utilizing Microsoft Access database to ease access to documents as needed by developing an accurate cross-referencing system. Coordinated accurate travel arrangements and expense reports. Key contributor in the development of the internal department website that provided an organizational overview of the legal department. Handled initial negotiation process and followed up in completing Confidentiality Agreements to facilitate reduced paralegal workload.

Provided administrative support to the Director and phone support for two Managers. Scheduled meetings, coordinated travel arrangements, and expense reports for two managers. Maintained calendars and arranged meetings/conferences. Provided telephone support for Director and Vice President of division. Created a linked Microsoft Excel program utilizing a Mainframe and LAN-based system and maintained an accurate balance of the divisional budget for multiple cost centers. Trained divisional secretaries on the budget program/system. Gathered and updated data to develop PowerPoint presentations for marketing meetings. Compiled special reports/charts requiring data collection from multiple sources for division. Coordinated office activities for the department inclusive of maintaining personnel records. Scheduled corporate-wide meetings coordinating the calendars of large groups of individuals, preparing agenda and compiling minutes. Troubleshoot software and personal computer problems within department. Wrote and tracked system change requests and provided PC and mainframe technical support. Developed adhoc reports / studies upon request of various department heads on different aspects of company

Bgs, Psychology/Sociology

Computer Science

Mba Candidate, Computer Science