Victoria Willems Email & Phone Number

Indianapolis, Indiana, United States

Manage payroll process for approximately 1500 employees nationwide. Interface with branch office Payroll Admins to ensure time and per diems are submitted correctly. Review new hires for correct pay and tax setup and prenote direct deposits. Verify pay raises and calculate any retroactive payments due to employees. Upload payroll info to ADP for tax processing as well as any tax notices received. Set up accounts with new taxing districts as needed.

Indianapolis, Indiana

Accounting in various software environments, tax preparation. Significant use of Excel. Interact in a team environment with marketing, accounts payable, non-profit and tax specialists. Enjoy working with new clients and setting up procedures.

Dayton, Ohio

Served concurrently as Accountant for CPA firm and Manager for Payroll Service Bureau and was re-hired after a four year absence.Bookkeeping through Financial Statements, including period-end journal entries. Client entity types include corporations, S-corporations, partnerships, non-profits and proprietorships. Prepared business and personal tax returns in Drake integrated software. Worked with non-profits on IRS status. Prepared after-the-fact quarterly and annual payroll tax returns for clients. Resolved various tax issues for clients including Federal and State employment taxes, Ohio Workers' Compensation and Ohio Franchise.

Carmel, In

Manage payroll services provided to payroll clients in multiple states. Process sales tax for clients in multiple states. Provide after-the-fact accounting services and prepare monthly financial statements for clients assigned to me.

Greenwood, Indiana

Managed a staff of 12people in a local office and prepared personal income tax returns. Marketed to neighboring businesses.Counseled clients on expectations for next yearScheduled employees, disseminated new/updated information to them, prepared performance evaluations and reviewed with them.Resolved client issues.

Indianapolis, Indiana - North Side

Temporary accountant in local CPA firm. Prepared personal and business tax returns. Bookkeeping for clients in Quickbooks and preparation of Financial Statements. Set up new businesses -- registered with the State, obtained EIN and prepared IRS 2553 if appropriate.

Indianapolis, Indiana - South Side

Managed a staff of six people in a local office and prepared personal income tax returns. Number of returns for the office was up over 6% from previous year. Scheduled and reviewed performance of staff, marketed to surrounding businesses, counseled clients and resolved client issues.

Indianapolis, Indiana

Supported the Compliance Manager in a pharmaceutical information technology environment, with an emphasis on FDA regulations (21CFR part 11) in part by creating and maintaining files for employees and software applications. Received recognition for contribution toward an audit improvement from 2008 to 2009.Created and maintained control of intellectual property library for 1500 software applications. Created and maintained manual filing systems for engagement employee onboarding and training as well as Quality Management system master documents. Monitored and reported employee training status. Developed training and job aids for Quality initiatives. Scheduled and coordinated meetings and composed and edited agendas and meeting minutes. Developed and maintained Spot Check program to ensure compliance with GxP principles, client and corporate policy and procedure along with information and physical security. Developed and implemented 24 spot check scripts in two phases for the Spot Check program. Supported audit response with document management and served as a point of contact for international audit response team.

Dayton, Ohio Area

Served concurrently as Accountant for CPA firm and Manager for Payroll Service Bureau and was re-hired after a four year absence.Bookkeeping through Financial Statements, including period-end journal entries. Client entity types include corporations, partnerships, non-profits and proprietorships. Prepared business and personal tax returns in Drake integrated software. Prepared after-the-fact quarterly and annual payroll tax returns for clients. Resolved backlog of various tax issues for clients including Federal and State employment taxes, Ohio Workers' Compensation and Ohio Franchise.

Dayton, Ohio Area

Concurrent with accountant and office manager of CPA firm. Both entities share the same owner. A payroll client returned due to the superior customer service I had given them during my prior tenure.Resolved a backlog of payroll tax issues for clients. Successfully transitioned 40+ clients from Fastpay to CyberPay payroll processing system in 10 days. Trained and managed processing personnel. Reconciled payroll tax escrow accounts for 30+ clients.

Dayton, Ohio Area

Served as first in-house bookkeeper for local pharmacy chain and created processes and filing systems to support the office functions. Also served as HR point of contact for employees and outside benefits providers.Implemented full charge bookkeeping in QuickBooks for four legal entities. Served as maint point of contact for CPA and provided documentation for Review-type Financial Statements. Processed in-house payroll including payroll taxes and tax returns. Seamlessly controlled the outsourcing transition to Paychex and resolved reporting issues up to the management level. Managed overhead and large invoice distributions by cost centers and intercompany transfers. Created, implemented and maintained manual payables and employee filing systems. Created and managed Human Resources department and interfaced with benefits vendor. Reconciled bank accounts weekly and audited register activity for 7 retail locations.

Served concurrently as Accountant and Office Manager for CPA firm and Manager for Payroll Service Bureau from its inception in 1994. Supervised payroll processors and handled electronic transactions. Prepared financial statements and tax returns for individual and business clients.Maintained bookkeeping for clients and employer through Financial Statements, including period-end journal entries. Client entity types include corporations, partnerships, non-profits and proprietorships. Prepared Corporate Tax returns (Federal, Franchise, Personal Property, CAT, Locals), and Personal Tax returns in Drake integrated software. Installed and deployed the Fastpay software and created processes to implement new services. Created data tracking system and reconciled tax escrows for 80 clients in 6 states and multiple local taxing jurisdictions using Excel. Trained and managed processing personnel and billed and tracked time in Timeslips software. Created Excel templates to format and print comparable Reviewed Financial Statements. Resolved various tax issues with the taxing authorities such as the IRS and State of Ohio for both payroll and other taxes.

Part-time position as receptionist and bookkeeper including payroll. Also beta-tested proprietary software for landscaping industry.Received and greeted customers and answered telephones. Collected payroll records from project managers and interfaced with ADP and Paychex. Facilitated payroll vendor change. Maintained job cost records, accounts payable and accounts receivable. Reconciled bank account. Installed, set up and beta-tested General Ledger portion of integrated software. Served as main point of contact for CPA.

On assignment at The Fitness Store to cover a maternity leave. I stayed after Office Manager's return to assist with integrating General Ledger module of Real World accounting program.Balanced and closed register daily. Paid bills and deployed Accounts Payable software module transitioned from manual system to computer. Monitored purchase Order status. Collected accounts receivable. Facilitated deployment of General Ledger software module.

Returned full-time after working two college summers in this capacity. Floated between two hospitals briefly as outpatient registrar then transitioned to inpatient registrar and bed controller at Sycamore Hospital. Also spent 3 months on special assignment at Kettering Hospital resolving issues with insurance companies to collect older outstanding accounts.Pre-registered scheduled both inpatients and outpatients by telephone. Typed Surgery Procedure Forms. Assembled all necessary forms for each scheduled admission. Registered and scheduled out-patients for testing and escorted them to test area. Relieve Switchboard Operator on night shift. Controlled bedding assignments of new in-patients. Contacted insurances for pre-certification of hospital stay. Resolved issues with insurances to facilitate collections.

Managed accounts payable for 5-location retail chain including a part-time verification employee. Recorded inventory transfers to and between stores. Assisted buyers in mark-downs. Assisted cashiers in the store. Assisted office manager in loading General Ledger software module and deploying. Assisted receiving department.

Registered In-patients, Out-patients and Emergency patients and operated hospital switchboard on part-time basis during student-teaching year of college. Floated between evening and graveyard shifts.

Transitioned from student clerk to full-time Graduate Records Secretary to fill that vacant position. Job requirements were changed so that I could assume the position for the University's benefit.Processed transcript requests. Greeted students and visitors at counter and assisted with meeting their needs. Maintained Graduate and Seminary student files. Monitored graduate student program status and progress. Keyed transfer credit information. Keyed grades from old hard-copy system to facilitate efficiency and accuracy. Registered students quarterly. Assisted with graduation ceremony. Coordinated with Admissions Office regarding new student status and credit transfers

Master Of Science (Ms), Accounting, 3.589

Enjoyed digging into the complications of accounting and tax law and how it relates to real life situations.

B Mus, Music Education

Activities and Societies: Honor SocietyMajor instrument - organ and minor instrument - piano. Really enjoyed the Wind Ensemble.

A.S., Accounting

Worked on this degree concurrently with Bachelor of Music degree. Started this my second year and took one accounting class per quarter.

Education record