Office Administrator for Alabama, Louisiana & Mississippi

Manage day-to-day operations of a large, prestigious personal injury law firm in Birmingham. Recruitment, supervision and development of staff of legal assistants, paralegals, attorneys, call center staff and front desk personnel including satellite offices in Mobile, Montgomery and Huntsville. Set up, installation and troubleshooting of IT equipment and software. Management of all vendors and services. Coordination with executive management support remotely in New Orleans to ensure firm… Show more Manage day-to-day operations of a large, prestigious personal injury law firm in Birmingham. Recruitment, supervision and development of staff of legal assistants, paralegals, attorneys, call center staff and front desk personnel including satellite offices in Mobile, Montgomery and Huntsville. Set up, installation and troubleshooting of IT equipment and software. Management of all vendors and services. Coordination with executive management support remotely in New Orleans to ensure firm policy and procedure is executed in correlation with the firm as a whole. Perform general human resource management including payroll reports, onboarding documentation, and liaison for employee benefits programs. Handle all local marketing campaigns and coordinated community events. Receive and process settlement checks, deposits, expense reports and invoices. Prepare reports and spreadsheets with regard to the monthly operations of the business. Oversight of fee production, yearly budgets for all Alabama offices and litigation files. Show less

Manage day-to-day operations of a property management company. Staff development and supervision and recruitment. In charge of all general human resources including payroll, employee benefits and creation of an Employee Incentive Program. Provide executive management support as well as guest and owner relations services. Responsible for accounting procedures including receiving payments, closing nightly audits, reconciling monthly statements and receipts, accounts payable, collections… Show more Manage day-to-day operations of a property management company. Staff development and supervision and recruitment. In charge of all general human resources including payroll, employee benefits and creation of an Employee Incentive Program. Provide executive management support as well as guest and owner relations services. Responsible for accounting procedures including receiving payments, closing nightly audits, reconciling monthly statements and receipts, accounts payable, collections, purchasing and calculating and submitting local and lodging taxes. Coordinate with outside vendors to ensure cleaning and maintenance jobs were completed promptly. Prepare reports and spreadsheets with regard to the monthly operations of the business. On-call emergency response personnel. Resigned due to relocation for personal reasons. Show less

Project paralegal for a team involved in a complex products liability multidistrict ligation. Responsible for quality control review for privileged and HIPAA compliant documents in records being produced and for the corresponding privilege logs in response to MDL case management orders. Oversight of multiple projects associated with the MDL litigation process. Preparation of reports and management of client files and databases. Worked along with the attorneys involved in the litigation of… Show more Project paralegal for a team involved in a complex products liability multidistrict ligation. Responsible for quality control review for privileged and HIPAA compliant documents in records being produced and for the corresponding privilege logs in response to MDL case management orders. Oversight of multiple projects associated with the MDL litigation process. Preparation of reports and management of client files and databases. Worked along with the attorneys involved in the litigation of hundreds of cases including development of teams and tasks assigned in order to organize the many steps involved in these cases. I initially worked in the Birmingham office until I moved to Orange Beach, and worked remotely as a contract paralegal until the project ended. I was awarded top billing paralegal of the firm twice while working for Bradley Arant Boult Cummings, LLP. Show less

Office manager and paralegal for the Birmingham office. Responsible for drafting legal documents and performing legal and background research. Filed legal documents in state and federal court as well as perfecting service. Handled all of our national and local marketing and client development for the firm. Extensive travel to meet with clients and perform inspections with regard to ADA compliance based on Federal Regulations. Retain and collaborate with local counsel nationwide with regard to… Show more Office manager and paralegal for the Birmingham office. Responsible for drafting legal documents and performing legal and background research. Filed legal documents in state and federal court as well as perfecting service. Handled all of our national and local marketing and client development for the firm. Extensive travel to meet with clients and perform inspections with regard to ADA compliance based on Federal Regulations. Retain and collaborate with local counsel nationwide with regard to suits filed on behalf of our clients. Preparation of reports and management of client/files database as well as management, recruitment and training of staff. Show less

Legal assistant/paralegal for a senior partner attorney. Responsible for drafting and filing legal documents, subpoenas and pleadings with the state and federal courts, correspondence, calendaring, scheduling, billing and other day-to-day activities. Perform legal and background research, summarize medical records and attend and assist in meetings and depositions. Prepare summaries of deposition transcripts. Assist with preparation of cases for trial and participate in jury selection. Present… Show more Legal assistant/paralegal for a senior partner attorney. Responsible for drafting and filing legal documents, subpoenas and pleadings with the state and federal courts, correspondence, calendaring, scheduling, billing and other day-to-day activities. Perform legal and background research, summarize medical records and attend and assist in meetings and depositions. Prepare summaries of deposition transcripts. Assist with preparation of cases for trial and participate in jury selection. Present exhibits and presentations at trial using Trial Director. Was recognized as a top billing paralegal for the firm. Show less

Handled a caseload of approximately 200 files for a partner attorney. Assisted with drafting settlement documents and legal agreements with counsel nationwide to ensure documents were compliant with the Medicare Secondary Payer Act. Worked with structured settlement brokers to provide annuity quotes and appropriate structured language to clients. Prepared life care plans from medical records to project future medical treatment as part of the settlement that must be approved by Medicare… Show more Handled a caseload of approximately 200 files for a partner attorney. Assisted with drafting settlement documents and legal agreements with counsel nationwide to ensure documents were compliant with the Medicare Secondary Payer Act. Worked with structured settlement brokers to provide annuity quotes and appropriate structured language to clients. Prepared life care plans from medical records to project future medical treatment as part of the settlement that must be approved by Medicare. Submitted files to Medicare for approval and researched and disputed Medicare liens. Educated clients regarding Federal regulations and Medicare guidelines. Communicated with insurance adjusters, legal counsel, Social Security and Medicare. Assisted with interviewing and training secretaries, paralegals and associate attorneys. Assisted IT network administrator in developing new programs for our department. Travel involving marketing and trade shows for the Medicare Compliance Department. Supervised the daily tasks of the assigned secretarial staff. Dictation to support staff regarding correspondence and legal documents. Show less

Office management, human resources and administrative tasks including data entry, correspondence, purchasing, payroll, accounts receivable/payable and billing. Coordination of marketing, travel and trade show appearances as well as assisting the president and vice president of the company in day-to-day operations, sales and management.

Responsible for the day-to-day business activities which included sales, administrative duties, bookkeeping and scheduling portrait sittings and vendor appointments.