Vuk Gavrilovic Email & Phone Number

Rome, Latium, Italy

As an HR Analyst in IFAD, I specialize in talent management, organizational development, and change management within international organizations. I bring a strong focus on HR best practices, client outreach, and policy implementation. My role involves both routine and complex HR responsibilities, where I contribute to enhancing the workforce's performance and development through strategic HR initiatives and supporting senior management with effective and data-driven decision-making.Key Responsibilities:• Talent Management: Lead the implementation of talent management initiatives, including mobility, reassignment, and merit-based promotion exercises, ensuring alignment with organizational goals.• Organizational Development: Serve as the HR focal point for dynamic workforce planning, coordinating position data management, and maintaining up-to-date organizational charts.• Client Outreach: Provide expert HR advice, guidance, and support to managers and staff, facilitating clear communication of policies and procedures to foster a positive work environment.• Change Management: Act as an advocate for change, promoting new methods of work and technology adoption, and driving acceptance of strategic HR changes.• HR Policy Development: Contribute to the continuous review and improvement of HR policies, using insights from reassignment exercises and organizational needs.• Knowledge Sharing: Facilitate knowledge building and sharing across HR units, including conducting workshops and webinars to enhance staff development and career transition.• Managerial Accountability: Uphold integrity, transparency, and equity in the use of organizational resources, ensuring ethical management practices and decision-making.• Analytics: provide key insight and quantitative data analysis for the workforce, supporting HR and senior management with strategic workforce planning, succession planning, internal mobility, and other strategic initiatives.

Under the general supervision of the Senior Operations Manager and the Chief of Unit, I provide expertise to a number of key activities of the Field Support Unit. Specifically I:• Provide strategic support to 47 field offices, ensuring delivery of corporate initiatives.• Support to the establishment and set-up of new Country Offices, and the enhancement of current offices, within the framework of IFAD's Decentralization process, including identification of new premises, office requirements, office set up, procurement of materials, branding and go-live activities;• Support and coordinate the establishment of Service Level Agreements for common services, in line with UN Reform Agenda.• Manage the annual Vehicle Procurement exercise, in close consultation with Procurement Unit and Country Office teams;• Develop, enhance, and design new and existing procedures (SOP), manuals and guidelines related to Country Office administrative operations, acting as the main focal point for field office staff in relation to the SOPs, and the "Admin Toolkit" intranet dashboard for field offices;• Prepare Notes Verbales related to protocol and privileges matters, such as nomination letters, accreditation documents, official Notes Verbales to embassies and ministries, senior management Decision Memos, analytical notes, meeting briefings, and quarterly data analytics reports.Key achievements -- So far with my activity in the Field Support Unit, I have:• Successfully managed and contributed to the opening of new Country Offices and expansion of existing offices;• Revised the existing SOPs, specifically related to the annual procurement of field vehicles, establishing new procurement channels and streamlining the process to increase efficiencies;• Enhanced the "Admin Toolkit" information pages, adding relevant information pages for Country Offices, in particular relocation and settling-in guides for newly established Regional Offices.

Rome Area, Italy

Under the general supervision of the Chief of the Policy and Strategic Support Unit of the Human Resources Division, I have contributed to a number of key projects and recurring activities of the Unit and for the HR division, providing expertise within three main areas of activities:• Managing the all data analytics and data reporting related to staff headcount and HR indicators. Including ad-hoc reports for senior management, staffing reports for Member States and partner institutions, strategic reports on HR KPIs, and staff planning reports related to decentralization, staff succession planning, onboarding, benefits and entitlements, and other HR operations. In addition, I prepared the monthly HR report containing all staff movements and relevant HR data, for organization-wide distribution.• Performing specific data analytics and data reports related to payroll, assuring data integrity related to adequate disbursement Benefits and Entitlements in the monthly payroll purposes. This activity included thorough knowledge off all HR policies related to benefits and entitlements for staff members, as well as the knowledge of B&E implementation in the system and through payroll engine.• Acting as system "super admin" of the Oracle PeopleSoft, administering accounts, providing support, testing of features, design and implementation of new features, debugging and error fixing, etc.

Rome Area, Italy

Under the general supervision of the HR Officer, within the Learning unit of the HR division, my activities focused on two main areas:• Supporting the full-cycle of in-house training events, from learning needs mapping, planning of trainings, mini-bids management, organization of seminars, and post-seminar activities including reporting on knowledge retention and effectiveness of trainings.• Supporting the management of in-house language classes, with focus on the validation of language certificates and examination certificates, including data entry into the staff profile HR system (Taleo).

Rome Area, Italy

I supported the Talent Management Unit with the pioneering project of Decentralization and Reassignment of over 100 staff members to field country offices. This activity included setting up job descriptions, system maintenance, communication with stakeholders, project management.I also provided monthly personnel stats reports, and assisted with the daily management of in-house language classes and corporate training classes. Including learning assessments, preparation of mini-bids, training planning and post-training follow-up and reporting.

Rome Area, Italy

Within the Global Talent Acquisition team, I provided key support with activities related to the full-cycle recruitment of International Professionals of all grades. Activities included: setting-up vacancy announcements, advertising campaigns on social media (LinkedIn), sourcing of passive candidates, screening of CVs, longlisting, shortlisting, planning and organization of interviews, drafting of selection reports and appointment memos. I successfully introduced and implemented a new cloud-based tool to track all activity related to ongoing recruitments, including stage of recruitment, assignment to specific recruiters, management of step-by-step check-lists, etc.

Rome Area, Italy

Generalist HR role as a trainee, supporting two HR business partners. In charge of full-cycle recruiting of the corporate internship program and corporate Diversity and Inclusion initiatives.

Freelance consultant for medium and large-scale organized play events for Magic: the Gathering TCG. This activity included planning and organization of events, team leading, product promotion, and training of points of sale and other promoters.

Master'S Degree, Human Resources Management

Courses in: Organization, HR Organization, Recruitment & Selection, Learning & Development, Knowledge Management, Internal Communication.

Erasmusplus Exchange, Tilburg Law School

Activities and Societies: I*ESN - Erasmus Students Network Strategic HR Management, Managing Social Capital, Globalization

Bachelor Of Arts (Ba), Politics, Philosophy And Economics

Activities and Societies: LUISS Arcobaleno, Radio LUISS, 360° Giornale Luiss All courses held in English.