Andy Phan Email & Phone Number

Vaughan, Ontario, Canada

1. Preparing monthly Income Statements for 5 branches within the Victory Group by utilizing the Clover sales portal to gather sales data, collect invoices from vendors and input them into QuickBooks, and accurately categorize expenses into respective accounts, including payroll expenses.2. Daily clearing of more than 100 transactions on several bank accounts on QuickBooks Online to ensure an accurate balance sheet.3. Conducting thorough reconciliation of all invoices with 20+ vendor statements to verify the completeness of invoices and prevent any potential instances of monthly overpayment.4. Daily reviewing 50+ sales catering invoices to promptly collect customer payments on or before the due date.5. Bi-weekly payroll processing for 5 branches with over 100 employees, followed by detailed reporting to ensure effective financial control over wages.6. Initiating contact with Intuit Support for general inquiries, such as adjusting historical payroll inputs.

Markham, Ontario, Canada

1. Lead a team of 3 entry-level bookkeepers to prepare journal entries and general ledgers to adjust financial reports as required by Chartered Accountants and client organizations.2. Conducted a comprehensive review to restructure the entire bookkeeping cycle of the organization, reducing time spent on each client by 20%.3. Took the initiative to monitor and reconcile bank statements to Balance Sheet data, reducing review time from managers by 18 hours each week.4. Calculated HST collected/paid based on the Revenue & Expense Report, ensuring filing of the HST Returns on time periodically (Quarterly, Yearly), and remitting to CRA through the client’s bank.5. Demonstrated attention to detail by maintaining 100% accuracy on 30+ payroll analyses and reports prepared for clients, simultaneously sending Remittance Summary Reports before remitting payroll deduction through the client’s bank.6. Assist the manager by engaging with clients proactively and as needed via professional email correspondence and personalized phone calls to discuss their specific requirements for booking, facilitating financial decisions for more than 20 clients per week.

1. Created invoices and automated collection reminders for those invoices accordingly, resulting in a 20% decrease in overdue invoice volume.2. Monitored A/P and A/R accounts, ensuring 100% of invoices were paid and receivables were received in full and provided training to 3 junior bookkeepers to process invoices.3. Assisted in overseeing budget development processes across each department to save the company $25,000+ by year-end.4. Calculated Value-Add Tax collected/paid based on the Revenue & Expense Report, as well as the Corporation Tax quarterly based on the Sales Tax Report.5. Collected and analyzed sales data from 4 different e-commerce platforms to identify reporting errors and valuable insights and communicated findings to company executives in a PowerPoint presentation.

1. Collected and analyzed financial data, assisted in the creation of financial statements and reports, and examined client company accounts.2. Assisted in audit planning, documented all audit procedures, and ensured team members were up-to-date with current laws and regulations.3. Actively supported other departments (Indirect Tax, Licensing, Transfer Pricing) in researching information about over 2,000 potential clients on Bloomberg and Reuters.4. Gathered the relevant supporting documents (Bank Statement, Sales Contract, Payment Terms, Bills & Invoices) to assess whether the Account Receivable & Account Payable aligned with client-provided documents.5. Demonstrated professional communication skills by managing all client emails and responses for a $75M+ client.

1. Assisted the Business Director in conducting the Sale-Expense Project Report by booking business-related expenses based on bills received from project managers, saving up to $5,000 for each project by carefully monitoring financial data.2. Controlled Inventory by First-In-First-Out method and physical counting, collaborating with the purchasing department to ensure the Inventory Report was tight with the Inventory account, maintaining a less-than-1% loss rate.3. Developed a new file management structure on Teams, which reduced document retrieval time by over 80%.4. Spearheaded the migration to QuickBooks, which led to a $10,000+ saving on software and vendor costs in 2021.5. Performed bank reconciliations, and statement reviews, and leveraged QuickBooks to close monthly and annual financials.