Construction/ HVAC Freelance BookkeeperLooking to help out small businesses with their accounting needs.

Responsible for collections and applications of all payments received. Interface with Billing Department, Principals, Project Managers and CFO on account status and customer issues.

 Prepare and submit monthly billing requisitions, (AIA Forms: G702 & G703 Documents) for multiple projects in timely and accurate manner. Working with projects that are in the range of $6 million - $12 million. [Currently using Quantum Software for AIA billing].  Process AIA billing through Textura for specific projects. Run and review monthly financial reports with Project Mangers (Profit and Loss and Job Costing reports for all projects).  Work closely with Change Order department to review and process change orders. Update Schedule of Value with Change Order(s) approval.  Issue, verify and audit all Purchase Order(s) for buyouts, change orders and every day materials, e.g. piping, tools and safety while providing a very detailed description.  Check, verify, and enter all subcontractors billing.  Enter all accounts payable invoices (over 200 invoices from different vendors). Review all outstanding vendor statements. Follow up with payment status on all projects.  Handle all incoming Lien Waivers.  Handle all daily banking transactions, entering and posting all payments. Assist controller with accounting operations and ad-hoc projects. Work closely with project coordinator/ procurement officer with contracts and insurance requirements.

• Created, managed and processed invoices for more than 200 (HVAC) accounts. • Trained, supervised new employees and provided guidance to (1) A/R clerk.• Ensured all purchase orders and vendor invoices are entered by A/P department.• Ensured timely collection of money due.• Posted payments into system: checks, cash, ACH payments and credit card payments. Created bank deposits.• Issued credit memos and invoice adjustments with VP’s approval. • Prepared financial statements: Profit & Loss Reports, Balance Sheet, Sales Tax Revenue & Liability• Prepared A/R Aging, Open Invoice and Cost reports for management.• Created Statements.• Monitored account balances, proactively collected outstanding A/R balances and assigned credit hold as needed.• Initiated Mechanics Liens and Small Claims lawsuits with Collection Agency for any aging accounts at VP’s discretion. • Prepared and calculated certified payroll (prevailing wage reports) for New York City and New York State agencies. • Maintained proper accounting filing system.• Investigated and resolved customer questions.• As a Service Coordinator: dispatched (17-20) technicians to daily jobs sites, followed-up with customers on statues of job, provide quotes for repairs and replacement of HVAC equipment.• Ad-hoc special projects and administrative support to management. Also assisted with bank reconciliations, review of all accounts to ensure accuracy and general ledger analysis; as well as prepare payroll via Paychex. Submitted and maintained W-9 forms. Provided financial information to external CPA. General office management and ordering of office supplies. Key Achievements: Financial auditing a customer’s account that resulted in a financial gain for the business. Boosted quality of invoicing process and improved accounts receivable turnover period, from over 90+ days to less than 60 days.

• Prepared and issued invoices. • Tracked job status. • Post payment into system. • Performed collection calls. • Created a data base on Excel for price comparison of all inventory. • Communicated with vendors to received discounts or special pricing for recurring materials. • Verified all vendors’ invoices. • Prepared checks for President’s approval. • Requested certificates of Insurance and Workers’ Compensation. • Prepared certified/ prevailing wage reports.

• Prepared and issued invoices with detailed information of HVAC service call. • Posted payments. • Worked closely with accountant; created Quarterly Sales Tax Report, Statements and Aging Reports.• General journal entries and bank reconciliations.• Successfully collected 99% of all outstanding accounts. • Tracked and recorded monthly invoices and obtained missing invoices. • Reviewed and verified accurately all vendor invoices for President’s approval. • Prepared and processed checks. • Coordinated, scheduled and dispatched (12) technicians to job sites. • Created and submitted HVAC repair quotes. • Issued purchase orders and placed order for materials. • Updated customer with job status. • Prepared weekly payroll via Paychex. • Tracked employees’ vacation and sick time as well as all reimbursements.