Supporting operations by supervising staff; planning, organizing, and implementing administrative systems.Overseeing and managing administrative, physical security and procurement functions and establishing relevant internal systems and controls.Developing and maintaining a positive working relationship with various department heads as required to provide optimal support to ongoing operations and project related work.Acting as focal point for suppliers or service providers for… Show more Supporting operations by supervising staff; planning, organizing, and implementing administrative systems.Overseeing and managing administrative, physical security and procurement functions and establishing relevant internal systems and controls.Developing and maintaining a positive working relationship with various department heads as required to provide optimal support to ongoing operations and project related work.Acting as focal point for suppliers or service providers for procurement, facilities, physical security, janitorial, equipment repair and maintenance.Managing administrative function, to ensure 24/7/365 smooth operations and establishing internal systems and controls.Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs (Facilities / Equipment) as needed.Keeping stock of office supplies, general consumables and place orders when necessary.Ensure security of office, staff, and physical assets belonging to the organization.Organizing official meetings, Booking Transport And AccommodationOrganizing Company Events Or ConferencesManaging Boarding Houses hosting over 300 Boys & Girls students and StaffManaging boarding house kitchen and Mess for 350+ staff and boardersManaging Students and official transportHandling resident complaints, maintenance requests and other concerns according to property-specific and company procedures.Hire, train, and supervise support staff. Ensure team is fully utilized and productive. Show less

Facilities Management:Serves as liaison between landlord and employees on facilities issues; communicates with the landlord on all facilities-related issues and ensures timely response. Manages facilities-related vendors, evaluate contracts, pricing and vendor performance annually. Plans and coordinates office moves. Provides project management on new-office projects, including renovations. Develops and maintains emergency plans, including evacuation. Budget Management:Develops… Show more Facilities Management:Serves as liaison between landlord and employees on facilities issues; communicates with the landlord on all facilities-related issues and ensures timely response. Manages facilities-related vendors, evaluate contracts, pricing and vendor performance annually. Plans and coordinates office moves. Provides project management on new-office projects, including renovations. Develops and maintains emergency plans, including evacuation. Budget Management:Develops and monitors the annual budget for all procurement and facilities in coordination with all departments. Procurement: Identifies, evaluates and selects supply vendors. Negotiates and purchases supplies and furniture. Ensures delivery and storage of items. Prepares invoices, including purchase requisitions, RFXs, CBAs/AOQs, and administering GRNs/SRNs. Travel Management: Identifies, evaluates and selects travel vendors. Reviews vendor performance regularly and engages in collaborative RFP process. Reviews travel policy and process regularly. Recommends changes to promote efficiency and cost savings. Ensures compliance processing of travel requests. Provides guidance to employees on travel-related issues. Record Keeping: Administers records and retention policy, manages vendors and maintains corporate records. Completes various forms, including purchase requisitions, travel expense reports, requests for payment, consultancy agreements and work orders. Donor Reporting: Ensure that quarterly reports documenting project progress are regularly compiled and are consistent with the results framework.Management and Supervision:Recruits, hires, trains, develops and supervises administrative staff. Orientation and On-boarding:Provides employee orientation sessions on facilities usage, business equipment operation and usage, administrative policies and travel. Project Management and Participation: Leads, manages or participates on cross-functional project teams. Show less

Human Resources: Recruitment of Staff. Coordinating Job placements on Social Media and in print media. Relationship Building for best possible recruitment resources. Preparing and maintaining job documentation, job evaluation Conducting an analytic job studies and constructing valid selection and job related criteria.  Screening, evaluating and recommending applicants for interviews Checking applicant references, making job offers and initiating needed… Show more Human Resources: Recruitment of Staff. Coordinating Job placements on Social Media and in print media. Relationship Building for best possible recruitment resources. Preparing and maintaining job documentation, job evaluation Conducting an analytic job studies and constructing valid selection and job related criteria.  Screening, evaluating and recommending applicants for interviews Checking applicant references, making job offers and initiating needed paperwork. Development and execution of orientation programs and procedures for new employs Compliance with budgets, targets and deadlines by implementing cost efficient controls Coordinating for Final Compensation & Benefits, Exit Interviews, Etc.Administration: Managing general office administration of Aman Foundation Head Office hosting 1000+ employees. Managing logistics for workshops, seminars, conferences and delegates visiting Aman Foundation Managing a fleet of 80+ official vehicles of staff and pool cars. Managing procurement and vendors through ERP system. Managing annual maintenance contracts of office & IT equipment and Furniture & Fixtures Managing centralized Travel Desk for all the entities staff official visits locally, nationwide and internationally (including Visas, Air Travel & Hotel Bookings) Managing centralized Event Management Desk for all the internal and external events and activities. Member IEC for planning, scheduling and execution of Annual Sports Mela, Award Ceremonies, Family Gala, Open Houses and other employee engagement events on regular basis Supervising all the events and activities from planning to execution by different BU's and Executive office. Managing pool of Security staff (Internal and Outsourced) Managing regular office supplies (grocery stationery and janitorial items) Managing a big pool of executives, support staff (Drivers, Tea Boys, Janitors and security staff) Managing Staff & Students transport services for pick & drop Show less

Human Resources: Facilitate recruitment process; arrange orientation, coordinate with central HR on training arrangements and annual staff performance appraisal. Conduct Exit interviews and complete exit process. Develop and implement HR Policies and Procedures Event Management: Apart from day to day event management, I have also organized several international high profile conferences, thus event management is a forte.Budget Management: Make the best use of funds… Show more Human Resources: Facilitate recruitment process; arrange orientation, coordinate with central HR on training arrangements and annual staff performance appraisal. Conduct Exit interviews and complete exit process. Develop and implement HR Policies and Procedures Event Management: Apart from day to day event management, I have also organized several international high profile conferences, thus event management is a forte.Budget Management: Make the best use of funds, through cost effective and best quality procurement, lodging & boarding and travel arrangements.Logistics Management: Proactively facilitate staff to ensure projects’ activity deadlines are met with quality outcomes. Experienced in office relocation & setting up new offices in short deadlines.Procurement & Vendors Management: Manage & Maintain relations with vendors to get all the project related procurement done on timely basis. Managing Purchases on ERP system in line with TFP and Donor procurement procedures.Donor Reporting: Ensure that quarterly reports documenting project progress are regularly compiled and are consistent with the results framework.Ensuring Conformity: Ensure complete compliance of administrative activities with internal control system of TFP on rules, regulations and policies.Organizational Skills: I use prioritization, time management, detail orientation and planning skills for optimum results.Interpersonal Communications: Establish and maintain interpersonal relationships with all departments of the organization to ensure that services are provided in an efficient and timely manner.Change Agent: Bridge the gap between traditional and innovative organizational office procedures.Quick Learner: Learn new office automation and web based software to ensure standards are met according to the current trends. Keep updated on latest OD techniques and apply them where applicable in my current job. Show less

 Supervise overall administration to support Project Team in smooth functioning of the offices established under the project.  Coordinate Human Resource team for hiring process of staff and consultants as and when required.  Coordinate with International Consultants for Visas, Travel & Hotel bookings, Field visits to project sites Maintain updated inventories of all office equipment, furniture, vehicles and other properties of the project. Manage purchases by completing… Show more  Supervise overall administration to support Project Team in smooth functioning of the offices established under the project.  Coordinate Human Resource team for hiring process of staff and consultants as and when required.  Coordinate with International Consultants for Visas, Travel & Hotel bookings, Field visits to project sites Maintain updated inventories of all office equipment, furniture, vehicles and other properties of the project. Manage purchases by completing procurement procedure. Plan and manage delivery of project material to partners.  Coordinate with Project Officer Finance for the Annual Budgets and monthly expenditures in line with project policy and procedures. Organize and hold workshops/seminars and other meetings as appropriate. Making travel arrangements, logistical arrangements for the trainings/ workshops and partners, arranging visas and boarding/lodging arrangements for the international consultants. Maintain service agreements for security, equipment and vehicles. Show less

 Supervise overall administration to support Project Team in smooth functioning of the offices established under the project.  Coordinate with International Consultants for Visas, Travel & Hotel bookings, Field visits to project sites Maintain updated inventories of all office equipment, furniture, vehicles and other properties of the project. Manage purchases by completing procurement procedure. Plan and manage delivery of project material to partners.  Coordinate with Project… Show more  Supervise overall administration to support Project Team in smooth functioning of the offices established under the project.  Coordinate with International Consultants for Visas, Travel & Hotel bookings, Field visits to project sites Maintain updated inventories of all office equipment, furniture, vehicles and other properties of the project. Manage purchases by completing procurement procedure. Plan and manage delivery of project material to partners.  Coordinate with Project Officer Finance for the Annual Budgets and monthly expenditures in line with project policy and procedures. Organize and hold workshops/seminars and other meetings as appropriate. Making travel arrangements, logistical arrangements for the trainings/ workshops and partners, arranging visas and boarding/lodging arrangements for the international consultants. Maintain service agreements for security, equipment and vehicles. Show less

 General Office Administration Maintaining Client Invoices Coordinating Official correspondence with Corporate Clients. Managing procurement and inventories Making logistical arrangements for field visits Coordinating official meetingsQuickly became a trusted assistant to the CEO, executive staff and office manager and earned a reputation for maintaining a positive attitude and producing high-quality work.

 General Office Administration Maintaining Branch Accounts Coordinating Official correspondence with Head Office, and Corporate Clients Managing Dealers Network Dealing with Govt. Departments Making Logistical arrangements for official meetings and field visits Making Travel & Hotel bookings etc.

 Chief Executive’s Office Administration Coordinating Official correspondence with Head Office, and Corporate Clients Dealing with Govt. Departments Making Logistical arrangements for official meetings and field visits Making Travel & Hotel bookings for foreign delegates Assisting C. E. & M.D. in official matters, etc.

 Chief Executive’s Office Administration Coordinating Official correspondence with Head Office, and Corporate Clients Dealing with Govt. Departments Making Logistical arrangements for official meetings and field visits Making Travel & Hotel bookings for foreign delegates Assisting C. E. & M.D. in official matters, etc. Coordinating logistics for the participants and Venue of the Annual Seminar & Exhibition organized by Anjuman Mimaran a a non-profit society… Show more  Chief Executive’s Office Administration Coordinating Official correspondence with Head Office, and Corporate Clients Dealing with Govt. Departments Making Logistical arrangements for official meetings and field visits Making Travel & Hotel bookings for foreign delegates Assisting C. E. & M.D. in official matters, etc. Coordinating logistics for the participants and Venue of the Annual Seminar & Exhibition organized by Anjuman Mimaran a a non-profit society dedicated to raising the standards of architectural design and building construction in Pakistan Show less

Official CorrespondenceMaintain Filling SystemRecord KeepingPetty Cash ManagementData Entry, Fax Operations, Photocopying etc.