Accounting Manager/Office Manager/Production Assistant
Columbia, South Carolina Area
Reconciled company bank, credit card and line of credit accounts. Developed monthly, quarterly and annual profit and loss statements and balance sheets. Attends weekly production meetings to determine when to close or interim-bill agency work. Establishes contact and develops a good working rapport with all client accounts payable and receivable departments and/or personnel. Makes routine inquiries into when monies can be expected from clients. Troubleshoots all problem situations and involves client services and/or agency management to resolve problems as needed. Pulls report of actual sales to date for comparison against forecasted sales figures. Monitors all overhead costs associated with running the agency, and reports to management as requested. Authorizes all Purchase orders (POs) for any purchases not related to billable work. Reviews project and media accruals to maximize cash flow. Ensures they have prepared accurately and on time, including reviewing by management and/or client services to accurately predictability to bill accrued monies. Looks especially for disbursements or accruals of over ($1,500). Reviews overhead, media, other supplier records to complete aged payables listings, filled in by accounting assistant. Reviews and updates the Master Media Grid to ensure timely issuance of invoices and payment of media suppliers. Ensures proper calculation of and timely remittance to federal and state (provincial) government bodies for income and corporate taxes, employee tax deductions, and all other payroll deductions. Holds periodic meetings with an agent(s) to get updates on better coverage, improved ways of submitting claims and/or forms, etc. Reports findings to management. Troubleshoots as required on behalf of accounting assistant, media, clients, suppliers, agency management, agency client services or production department.
