Wei Zhang Email & Phone Number

San Jose, CA, US

Irvine, California, United States

• Analyzed current onboarding/offboarding processes, identified gaps in current process and implemented changes to further compliance with CA statutes through automation within DocuSign.
• Conducted market analysis for staff to determine market salary ranges for each position and provided to the partnership group as part of salary planning.
• Researched foreign regulations on notice and consent for Chinese staff. Pushed project through cross functional stakeholders for alignment and then proceeded to onboard individuals through the internal systems.
• Provide full HR day-to-day support including employee onboarding and offboarding, system maintenance, respond to government audits, performance management, and employee relations for multiple time zones across US and.
• Work with employees on immigration cases by researching, participating in meetings with attorneys and drafting legal documents.
• Communicate HR policies and procedures, provide guidance and advisement to managers and employees to ensure compliance with internal and external regulatory requirements.

Greater Chicago Area

• Managed a two-person HR department for a company of over 250 employees.
• Responsible for the full life cycle recruitment process including posting jobs, reviewing resumes, interviewing, background check and onboarding.
• Created/ updated employee handbook, company policies, performance counseling and onboarding procedures.
• Served as an internal consultant to senior administration and front-line managers regarding HR policies and employee issues affecting performance, working relationships, disciplinary action and/or termination.
• Facilitated and responded to audits, notices and requests from Department of Labor and other government entities.
• Prepared managers and oversaw unemployment hearings in different states.

Irving, TX

• Assisted with recruitment process, including updating staffing needs, posting jobs, sourcing community job boards, and coordinating job fairs. Monitored and reported monthly job posting expenses.
• Processed and audited monthly merit increase reports.
• Designed and conducted employee engagement/ exit surveys.
• Tracked benefits enrollment, distributed reminders and provided administrative support for the HR director.

• Assisted with talent acquisition process including posting new positions, sourcing resumes, contacting staffing companies, scheduling interviews, conducting phone interviews and updating applicant tracking system.
• Ran weekly new hire orientation including presenting to new hires, room scheduling, and communication announcements.
• Performed audit on former paper personnel files to ensure all documents are electronically saved and prepared files for storage.
• Updated and organized HR related policies and handbook to new compliance format.
• Processed, verified, and maintained personnel related documentation and data in ADP.
• Tracked benefits enrollment and sent out reminders and notices.

• Assisted in scheduling meetings/events, travel arrangements for interview candidates and other visiting scholars.
• Searched and collected information including travel arrangements, vendors, internal and external contracts.
• Updated databases, created, maintained and organized files for online learning and international activities.

• Assisted training manager in editing daily meeting materials, translating training materials from the Ritz-Carlton headquarter and observing training classes.
• Sourced resumes for potential candidates, made interview appointments with candidates and coordinated interview schedules.
• Coordinated various HR events: quarterly employees’ party, monthly birthday celebrations, team building events and social activities.
• Composed job descriptions and new policies such as reading corner regulations and smoke-free policy.
• Collected and reported outstanding employee stories to headquarter office.
• Created, maintained and organized HR files.