Coordinate social content development including creating and posting of all contentWebsite: Maintain up-to-date and comprehensive information on the center, tenants, and sponsors within the center’s website.Creative Development: Work with corporate creative service department to coordinate all marketing and advertising materials for the shopping center.In-Center Collateral: Monitor and track inventory of all collateral materials, manage in-center signage installation and inventory.Merchant Communication: Coordinate programs and communication with tenants including gathering offers for programs, memo and newsletter development and other tenant related activities.Contests/Sweepstakes/GWP: Coordinate all giveaways, contests and sweepstakes including recaps, analysis, fulfillment, and contracts.Sponsorship: Coordinate fulfillment of sponsorship programs and mall media including execution of benefits, contract fulfillment and proof of posting tracking for both sponsors and media clients.Perform primary accounting functions including: Assist with coding invoicesMaintain spreadsheet for all center credit card purchases and code accountsAssist the management team in preparation and development of the annual expense and revenue operating budgets and quarterly forecasts.Assist the Facilities Director with contract management by selecting the appropriate contract template, editing, submitting for approval and tracking the status.Manage temporary storage program by maintaining the current inventory spreadsheet, generating and maintaining temporary storage agreements and maximizing revenue.Responsible for most of the administrative functions within the property management office. Records retention.Tenant Communications

Assist with property inspection reports and create action item listsAssist Regional Manager with special projects as neededAnswer and route phone calls taking messages when neededPlan Meetings Data entryUpdate all hearing and violation databasesType and issue hearing and violation lettersType general correspondence and bid requests and denial letters Prepare presentations and run adhoc report for board meetingsReceive, route and process architectural applications for homeowner additions and upgrades to propertyMaintain homeowner association filesRespond to homeowner inquiriesEstablish and maintain vendor and homeowner relationshipsOrder office supplies

Manage Five9’s participation in assigned tradeshows, field and regional events including event project logistics & execution and follow up tacticsEnd to end planning and coordination of key event componentsLogistical coordination for seamless execution of all detailsInitiating, contributing to and coordinating marketing efforts in support of external eventsManage scheduling, staffing, event set up and takedown for assigned eventsInterface with and manage vendors and service providersMaintain inventory of event materials, collateral and resourcesSent out collateral, giveaways & schwag to events in a timely mannerOrdered all tradeshow giveaways and apparelAssist with event registrationSend out and track vendor invoices with the Finance DepartmentFollow up on miscellaneous marketing projects on an ongoing basisProvide overall event, marketing and administrative support to Events Manager on all day-to-day tasks as well as events and special projects

Assist with marketing strategies, consumer messaging, tradeshow management and advertising,capabilities presentations, creation of marketing collateral, occasional meeting set up and administrative support

Supported and assisted the Senior Brand Development team with the execution of brand/marketing strategiesManaged collateral and giveaway inventory to assure Brand integrity remained in tact Maintained agency relationshipsPeriod accruals and yearly marketing budgets/marketing plans, launching of new products, promotion strategies, packaging, sales communication, consumer messaging and advertisingPrimary point of contact for the planning and meticulous execution of dozens of annual events, fundraisers and tradeshows.Managed country wide in and out-of-store food sampling demos for new or promotional products,Analyzed and compiled informational reports as it related to grand opening sampling events and processed employee discountsManaged the creation of marketing pieces (coupons, calendars, point of sale material, quarterly newsletters, etc.) Fulfillment of consumer contests and awarding of prizes, including car giveaways, Home Makeovers, and million dollar giveawaysWorked with local media and television stations for special promotions and announcementsCreated product displays for all showcases, photography, senior management meetings and any other Consumer Brands public events

Supported marketing communications team (VP, 3 Directors and 8 Brand Managers) in 8 operating areas of Safeway.Assisted in product launches, advertising, salesPlanned and executed all tradeshow and company eventsActively participated in cross functional work teamsIn store sampling program coordination, calculation of needed product using scans per week Data entry and database creationPrepared all company presentations via PowerPoint and PhotoshopGenerated period reportsWorked with third party vendors to obtain samplesCoded and processed all invoicesProofed marketing material for brand integrity

Responsible for all corporate presentationsCoordinating complex travel arrangements (foreign and domestic)Answering incoming calls escalating as necessary, scheduling all executive meetingsOrdered and inventoried all office supplies, kitchen and webvan ordersProcessed expense reports, adhering to company guidelinesPreparation and proofing of white papers for press packs Attended board meetings and kept minutesManaged all company events, both internal and external.Coordinated weekly company meetings

Responsible for providing administrative support to 7 Senior Staff and 40 sales repsCoordinated all sales and vendor meetings on site and other venuesCoordinating complex travel plansAnswering emails and voice mails escalating if necessaryOrdered and inventoried all office suppliesProcessed expense reports, adhering to company guidelinesInstructor for new “Quality” initiative