HSE Administrator

QHSE Assistant (Quality Health, Safety and Environmental) • Assisting QHSE Coordinator/Manager on Health, Safety, Quality and Environmental issues • Provide support to all departments to ensure compliance with the ISO 9001 standard • Updating the Procon Document Management system/ document control ISO 9001:2008 • Ensuring that the Document Control Policy is adhered to by all staff • Organizing Health and Safety Meetings and proving minutes thereof • Ensuring that the… Show more QHSE Assistant (Quality Health, Safety and Environmental) • Assisting QHSE Coordinator/Manager on Health, Safety, Quality and Environmental issues • Provide support to all departments to ensure compliance with the ISO 9001 standard • Updating the Procon Document Management system/ document control ISO 9001:2008 • Ensuring that the Document Control Policy is adhered to by all staff • Organizing Health and Safety Meetings and proving minutes thereof • Ensuring that the full HSE Checklist is maintained and that records are kept up to date monthly • Ensuring that all items on the QHSE Dashboard are maintained and kept up to date • Filing of all records is kept up to date • Providing the QHSE Coordinator/Manager with full support regarding any issues relating to Health, Safety, Environment and Quality • Ensuring that all Contractors working on site have handed in their Safety files and that Work permits • Ensuring compliance with the QHSE• Coordinator/Manager. Assisting with the consolidation of the Sustainable Development Reporting • Safety and Security issues Show less

I assist in providing an expert service with the implementation on preferred certifications to the Transport Industry ISO9001, RTMS,SQAS, Document Control

QHSE Coordinator (Quality Health, Safety and Environmental) • Assisting QHSE Coordinator/Manager on Health, Safety, Quality and Environmental issues • Provide support to all departments to ensure compliance with the ISO 9001 standard • Updating the Whitehorse Document Management system/ document control ISO 9001:2008 • Ensuring that the Document Control Policy is adhered to by all staff of the Whitehorse group • Organizing Health and Safety Meetings and proving minutes… Show more QHSE Coordinator (Quality Health, Safety and Environmental) • Assisting QHSE Coordinator/Manager on Health, Safety, Quality and Environmental issues • Provide support to all departments to ensure compliance with the ISO 9001 standard • Updating the Whitehorse Document Management system/ document control ISO 9001:2008 • Ensuring that the Document Control Policy is adhered to by all staff of the Whitehorse group • Organizing Health and Safety Meetings and proving minutes thereof • Ensuring that the full HSE Checklist is maintained and that records are kept up to date monthly • Ensuring that all items on the QHSE Dashboard are maintained and kept up to date • Filing of all records is kept up to date • Providing the QHSE Coordinator/Manager with full support regarding any issues relating to Health, Safety, Environment and Quality • Ensuring that all Contractors working on site have handed in their Safety files and that Work permits • Assistance with the SQAS certification and ensuring compliance with the QHSE• Coordinator/Manager. Assisting with the consolidation of the Sustainable Development Reporting • Incident/Accident Management, providing stats to the QM for reporting consolidation • Facility Audits weekly. Yard inspections weekly. Housekeeping weekly – in cab’s and around yard• Assisting QHSE Coordinator/Manager on Safety and Security issues Show less

Debtors Clerk 2008 – 2015 o Leasing with customer on outstanding payments ( when Louise Debtors Manager on leave )o Processing of sales orders for all 3 companies, Whitehorse, Rainbow, Zalawi o Allocating correct rates to customers on all 3 companies, Whitehorse, Rainbow, Zalawio Printing of statements and send to customerso Recon of outstanding sales reports all 3 companies, Whitehorse, Rainbow, Zalawio Filing of copy invoices, sales orders and… Show more Debtors Clerk 2008 – 2015 o Leasing with customer on outstanding payments ( when Louise Debtors Manager on leave )o Processing of sales orders for all 3 companies, Whitehorse, Rainbow, Zalawi o Allocating correct rates to customers on all 3 companies, Whitehorse, Rainbow, Zalawio Printing of statements and send to customerso Recon of outstanding sales reports all 3 companies, Whitehorse, Rainbow, Zalawio Filing of copy invoices, sales orders and statementso Handling general debtors querieso Stand in for Louise ( Debtors Manager on leave)o Write up of debtors bookso Print off and write up costeds (orders from customers)o Print off and write up POD’s for work colleagues when on leaveo Archive of all invoices, statements and costed then send to o Zambia / Lusaka and Chingola Show less

Admin Assistant o Diesel dips and recono Booking of flights for Managemento Processing of creditors invoiceso Follow up on Accidents and do recon for Rainbow, Zalawi, Trailer corp and Kasemboo Recon of Toll cards and update on daily scheduleo Pay all drivers (Worksheets)o Control of archiveso Processing fuel invoices for Rainbow, Zalawio Flying to Zambia to stand in for the accountant when she is on leave, kwacha petty cash and dollar petty cash… Show more Admin Assistant o Diesel dips and recono Booking of flights for Managemento Processing of creditors invoiceso Follow up on Accidents and do recon for Rainbow, Zalawi, Trailer corp and Kasemboo Recon of Toll cards and update on daily scheduleo Pay all drivers (Worksheets)o Control of archiveso Processing fuel invoices for Rainbow, Zalawio Flying to Zambia to stand in for the accountant when she is on leave, kwacha petty cash and dollar petty cash, pay of drivers in Zambia worksheets, cashflow, pay creditors or cash creditors if necessary, assist all staff in accounts department Show less

Receptionisto Answering and screening all calls (Switchboard)o Controlling deliveries & collectionso Leasing with securityo Control reception area – lease with clients and appoint them to the correct persono Faxing, receiving and distributing of all faxeso Writing out of all creditors orderso Compiling of all traffic fines, do the fine schedule and then pay all fineso Updated Haschem Certificates and make sure of all expiry dateso Cleaning ladies (Elite… Show more Receptionisto Answering and screening all calls (Switchboard)o Controlling deliveries & collectionso Leasing with securityo Control reception area – lease with clients and appoint them to the correct persono Faxing, receiving and distributing of all faxeso Writing out of all creditors orderso Compiling of all traffic fines, do the fine schedule and then pay all fineso Updated Haschem Certificates and make sure of all expiry dateso Cleaning ladies (Elite Cleaning services) reporting to me 4 ladieso Control in and out boardo Print off all POD’s for ops and write up in pod booko Processing fuel invoices Kwacha, Dollar and Rand for 3 companies Whitehorse Carriers, Rainbow, Zalawi Show less

Stock Controller 2004- 2008o Stock takeso Sorting stock reports, into ageing oldest on top – changing the interest rate.o Reconciliation of stock to SPL stock sheetso Booking-in of stock from transportation carriero Bringing vehicles into stock and all related documentationo Bringing purchases vehicles from dealers in to stock with related documentationo Keep used purchases and trade in file up to date for SARSo Creating of internal and sublet orders… Show more Stock Controller 2004- 2008o Stock takeso Sorting stock reports, into ageing oldest on top – changing the interest rate.o Reconciliation of stock to SPL stock sheetso Booking-in of stock from transportation carriero Bringing vehicles into stock and all related documentationo Bringing purchases vehicles from dealers in to stock with related documentationo Keep used purchases and trade in file up to date for SARSo Creating of internal and sublet orders against vehicleso Processing of invoiceso Invoicing of vehicles ( Retail and Trade )o Invoicing about 80 / 100 vehicles per month Show less

LandRover East Rand ( Super Group ) Debtors Clerk 2000 -2004 o Bank recono Ensuring that the cash on hand clear on a daily baseso Receipting of workshop and parts cash sales (both dealershipso Banking of all money received o Ensuring that the cash sales account are tidy and that money reflected outstanding in actually outstanding. This requires that you work on a daily basis with the staff from the workshop and parts departmento Collecting all debtors… Show more LandRover East Rand ( Super Group ) Debtors Clerk 2000 -2004 o Bank recono Ensuring that the cash on hand clear on a daily baseso Receipting of workshop and parts cash sales (both dealershipso Banking of all money received o Ensuring that the cash sales account are tidy and that money reflected outstanding in actually outstanding. This requires that you work on a daily basis with the staff from the workshop and parts departmento Collecting all debtors with the exception of warranty and Volvo floorplan. Ensure that all amounts over 60 days are collected and that the customer have all the invoices in 30 days so that we can receive payment in timeo Allocating all payment that are directly deposited in to the back account. This must be done before 10:00am every dayo Follow up all R/D Cheques. This means that you must find out to witch invoice they relate and bring in under the relevant department Manager attention. If the cheques were CGS’d then you must collect the cheques from the bank and ensure that they, with the proper documentation are send through to CGS. The R/D cheques must also be posted to the relevant debtors account or cash sale account.o To give to the DP and vehicle department Manager every day a printout of all vehicles debtors outstanding per dayo Print DP report every day, all debtors, cash sales, warranty age analysis, workshop work in progress Show less

o Check debtors for long outstanding and problems and try to sort outo Cash flow forecast of the dayo Check bank statement and process any payment from vehicle, w/shop, and parts debtors or cash saleso Process and dic received from vehicle debtorso Receipt debtors & vehicle o Make up banking for vehicles, debtors and cash sales workshop and parts depositso Compile and check all vehicle that’s been paido Post, allocate and reconcile the floor plan… Show more o Check debtors for long outstanding and problems and try to sort outo Cash flow forecast of the dayo Check bank statement and process any payment from vehicle, w/shop, and parts debtors or cash saleso Process and dic received from vehicle debtorso Receipt debtors & vehicle o Make up banking for vehicles, debtors and cash sales workshop and parts depositso Compile and check all vehicle that’s been paido Post, allocate and reconcile the floor plan accounto Post, allocate and reconcile the vehicle purchases dealers, branches, used vehicles purchases and finance settlement accounto Maintain update vehicle accessories codeo Daily banking FNB, ABSA, ( floor plan )o Posting of cash creditors and cheque book o Floor Plano Reconcile the Ford Credit statement, including interest and curtailments.o Recon cash on hando Recon insurance pay out clearing accounto Recon vehicle purchases new, used, branches, factory accountso Process fleet & program payments, do recon and claim differenceso Check & pay MBI on dealso Check & pay credit life on dealso Check &pay SOS on dealso Invoice all F&I comms iro Top up, Credit life, Tracker, Global insurance, AA insurance and Aib insurance. Do posting and recon on these accountso Balancing manual cost sheet to VHP515o Check costing sheetso Keep used stock book updatedo Dealer stock all vehicles in stocko Transfer of demo vehicleso Licensing of demo vehicleso Reconcile Natis file weekly with DPo Requesting of Manufacturing certificates on Kerridge and loading the warranty file of the vehicleso License and registrations of all vehicles soldo Petty Cash R3000.00 license and registrationso Request cheque on settlements Show less