A virtual office assistant is an independent contract worker who provides administrative, creative or technical services. Often that means handling the same types of tasks as an office secretary or manager, but doing them from a home office, using the virtual assistant's own computer equipment, software, phone and Internet connection Here are some of the general tasks:Manage contact lists and customer spreadsheetsMaintain a calendar and set up meetingsTake transcription and handle correspondenceMake travel arrangementsHandle billing and accountingPrepare and send out e-mail newslettersPrepare, collate and ship proposals and meeting materialsSend out requested information to customersHandle client inquiries by phone or e-mail

• Minute taking for the Board meetings• Collating documents for board meetings• Procurement of stationery and items for the office or the students• Issuing money for transport to the students on a weekly basis.• Reconciling bank statements and petty cash• Management of petty cash• General secretarial duties• Ad Hoc duties

Training Facilitator / Assessor Assessor• Assessment of Portfolio of Evidence for learners• Compiling reports for said POE’sTraining Facilitator• Facilitation of learnerships eg:• Business Administration – Level 2• Generic Management – Level 4• Strategic Management – Level 5• Facilitation of Short Skills Programmes include (not limited to)• HIV / AIDS• Identify Responsibilities of a Team Leader• Demonstrate knowledge and Understanding of HIV/AIDS in the workplace• Fundamentals of Project Management• Project Management Tools and Techniques • Manage Expenditure against a BudgetThe compilation of Feedback reports for clients after each training session.

• Board• Support the CEO and the Board through professional administration services in order to ensure compliance with various laws of the country• Minute taking for meetings• Co-ordinate bookings for Venue Hire (5 training rooms)• Lease agreements• Drawing up new lease agreements • Drawing up addendum to lease • Maintenance • of the property by ensuring repairs are carried out as and when necessary• Liaise with tenants to ensure premises are clean, safe and well maintained• Monitor Website• Monitor the website through frequent visits to the site in order to ensure outdated information is replaced with current, accurate and relevant facts and articles.• Taking of messages• Control and procurement of all Stationery• Control and procurement of Groceries for the company• General secretarial duties• Monitor and control staff leave• Adhoc duties

• Answering Calls• Switchboard Relief• General Secretarial Duties• Managing leave forms for department• Managing stationery requirements for department• Taking of messages• Screening of calls• Diary management• Marketing - Client Liaison• Filing of all documentation• Travel co-ordination including: - Tickets- Accommodation- Transfers- Visa’s- Itineraries etc• Expense reports – submitting claims• General correspondence• Schedule and manage team and business meetings• Liaise with Facilities department re: office requirements• Logistical support• Draft own correspondence• Making sure that all documents for Board meetings are sent to Board Co-ordinator – within the required deadline.• Payment of suppliers – making sure purchase orders and invoices are signed and sent to accounts department for payment• Entertainment committee – organize monthly functions and year-end function.• Organise quarterly events for marketing team • PowerPoint presentations

Duties and responsibilities: • Answering Calls• General Secretarial Duties• Taking of messages• Screening of calls• Diary management• Dictaphone Typing• Marketing - Client Liaison• Filing of all documentation• Budget Control• Travel co-ordination on SAP System including:- Tickets- Accommodation- Visa’s- Itineraries etc• Expense reports – submitting claims – SAP System• Purchase Orders and requisitions – SAP System• Presentations• Updating organograms and flowcharts• General correspondence• Schedule and manage team and business meetings• Event co-ordination• Liaise with Facilities department re: office requirements• Managing HR issues for department• Managing stationery requirements for department• Customers and associates – respond to day-to-day queries• Logistical support• Co-ordination of training for the Marketing department• Running with Project Sunshine survey for Marketing department• Running with Project Ilanga – Assessments of Marketing Associates • Draft own correspondence