Provide administrative assistant support to Senior Program Manager, 3 area managers and 12 technical inspectors. Assist area mangers with travel arrangements, car rental and hotels. Process (WAF) Travel Authorizations Forms, expense reports and locating per diem rates for upcoming trips to project sites. Research and resolve accounting discrepancies resulting in financial records which agree with the client’s records assuring quick and accurate close-out of projects. Notified by client for… Show more Provide administrative assistant support to Senior Program Manager, 3 area managers and 12 technical inspectors. Assist area mangers with travel arrangements, car rental and hotels. Process (WAF) Travel Authorizations Forms, expense reports and locating per diem rates for upcoming trips to project sites. Research and resolve accounting discrepancies resulting in financial records which agree with the client’s records assuring quick and accurate close-out of projects. Notified by client for Parsons proposal for technical inspector costs on new upcoming projects, responsible for figuring our monthly costs, generating quote and getting signed and delivered to our client in a timely manner. Responsible for processing monthly flat fees and T&M invoices. Each invoice is drafted, doubled checked and processed into the system. Flat fee invoices for each task order awarded average monthly amount of $517,772. T&M invoices range from $70,000 to $100,000 each month. After each invoice is processed it is checked against GSA database and kept track of until confirmation of payment. In the past 2 years there has only been 1 invoice that went over the 30 day mark, every invoice is paid on time and noted in our quarterly project review. Show less

Provided administrative support to supervisor, 6 field supervisors and 100 field technicians. Collaborated with various levels of management to gather information pertaining to key issues. Handled all official company correspondence, typing letters to customers and vendors. Daily reports, A/P and A/R coding and payments, purchasing orders, budget inquires. Payroll; timesheet accuracy and entry into database for payments, inventory and requisitioning of supplies; office, uniforms, cell phones… Show more Provided administrative support to supervisor, 6 field supervisors and 100 field technicians. Collaborated with various levels of management to gather information pertaining to key issues. Handled all official company correspondence, typing letters to customers and vendors. Daily reports, A/P and A/R coding and payments, purchasing orders, budget inquires. Payroll; timesheet accuracy and entry into database for payments, inventory and requisitioning of supplies; office, uniforms, cell phones adhering to a limited budget. Assisted with word processing and data entry projects requiring extensive output of spreadsheets and presentations. Handled the filing and preparation of FCC files for the buildings locations, was never out of compliance with the FCC rules Show less

Provided administrative support to CEO, Vice-president, office manager and sales representatives.Handled incoming calls, process requests for insurance forms, refund checks to customers, commissions for sales personnel and dealerships, A/P and A/R using QuickBooks and daily bank deposits.Organized monthly, quarterly sales reports and graphs. Including data entry into Excel and Access data bases.Setting up new dealerships within the state.