Wendy Rutkowski Email & Phone Number

Somerset, New Jersey

•District technical contact for Frontline Recruiting & Hiring (formerly Applitrack), Absence Management (formerly AESOP), and Powerschool TalentEd Recruit & Hire/Records. Organization User capabilities.•Created Frontline E-Forms/Packets including Chapter 5 (PTT) and all new hire forms automating the onboarding process making it more efficient and less costly.•Create reports using Report Writer to find absences where the substitute pay code did not match the employee’s accounting… Show more •District technical contact for Frontline Recruiting & Hiring (formerly Applitrack), Absence Management (formerly AESOP), and Powerschool TalentEd Recruit & Hire/Records. Organization User capabilities.•Created Frontline E-Forms/Packets including Chapter 5 (PTT) and all new hire forms automating the onboarding process making it more efficient and less costly.•Create reports using Report Writer to find absences where the substitute pay code did not match the employee’s accounting code and corrected them to prevent over-payment of substitutes.•Execute bulk uploads/changes to add new employees each year, to remove substitutes from absences during the Coronavirus closure, etc.•Run comparison reports with Genesis to ensure Frontline absence balances are in sync. Investigate and resolve any discrepancies.•Managed initial setup and transition to TalentEd system from Frontline Recruiting including loading of employees, locations, job categories, workflows, e-forms, documents, checklists, job posting templates, automated interview process, and development of visual User Guides for training staff.•Workers Compensation District Contact - Receive reports regarding incidents, complete/fax authorizations, follow up for paperwork and plan of action with managing company, PMA. Enter claim information into PMA system and lost time in Frontline. Track follow up visits and case updates. •In Systems 3000, enter annual budget. Create and process purchase orders.•Process Tuition Reimbursements reviewing/approving preliminary requests, calculating amount of reimbursement, collecting required final documentation, entering purchase orders in Systems 3000, and acting as main contact for all questions and concerns regarding reimbursement.•Schedule and manage applicant testing using OPAC Secretarial/Clerical software and ParaPro testing for Paraprofessionals.•Support Manager and Assistant Manager of Human Resources & Personnel Services with various tasks. Show less

The Rumpus is an online literary magazine.•Created Company Account and Chart of Accounts in QuickBooks Pro and produce monthly P&L statements and Balance Sheets for owner. Produce 1099s for subcontractors and year end tax documentation.•Streamlined mailing process, correcting formatting of mailing lists and improving labeling system to increase efficiency and quality of mailings.•Order and ship all merchandise and subscriptions sold to fund the website.•Order… Show more The Rumpus is an online literary magazine.•Created Company Account and Chart of Accounts in QuickBooks Pro and produce monthly P&L statements and Balance Sheets for owner. Produce 1099s for subcontractors and year end tax documentation.•Streamlined mailing process, correcting formatting of mailing lists and improving labeling system to increase efficiency and quality of mailings.•Order and ship all merchandise and subscriptions sold to fund the website.•Order and ship large merchandise orders to annual literary events such as AWP (Association of Writers and Writing Programs) and the Brooklyn Book Festival.•Streamlined mailing process, correcting formatting of mailing lists and greatly improving labeling system to increase efficiency and quality of mailings.•Transitioned mailing lists of four subscription programs from Google Docs to Obvibase database. Show less

New Brunswick, Nj Usa

•Streamlined background check process for Legacy RU, RBHS, and the Protection of Minors to improve efficiency and turnaround time resulting in faster on-boarding of new employees and Protection of Minors program participants.•Instrumental in implementing the new university-wide background check policy for all new hires, managing all background checks for Legacy RU, RBHS, and Protection of Minors for 3 months while training new employees concurrently.•Coordinate the receipt and… Show more •Streamlined background check process for Legacy RU, RBHS, and the Protection of Minors to improve efficiency and turnaround time resulting in faster on-boarding of new employees and Protection of Minors program participants.•Instrumental in implementing the new university-wide background check policy for all new hires, managing all background checks for Legacy RU, RBHS, and Protection of Minors for 3 months while training new employees concurrently.•Coordinate the receipt and submittal of background checks liaising with various university departments, HR Consultants, and HR Generalists. •Adjudicate each case after reviewing employment history, professional credentials, education, criminal history and references. •Facilitate Pre-Adverse Action and Adverse Action process when required for FCRA compliancy.•Collaborated with IT to develop a university background check database. Responsible for maintaining the data for this database.•Reconcile monthly vendor statements, create invoices, charge departments and follow up on open invoices including collection efforts if necessary. •Train and mentor newly hired members to the background check team.•Developed background check process guide that documents step-by-step the process for use by trainees.•Completes approximately 3,000 background checks a year.•Maintains and updates numerous spreadsheets to track and reflect findings.•Provides instructions on completing the process and responds to inquiries from requestors, co-workers, and candidates. Show less

Piscataway

•Prepared software enhancement responses to Requests For Proposals interfacing with product managers and engineering staffs to meet customer needs in terms of schedule and cost. •Analyzed user needs and created/maintained technical documentation including requirements and design of software enhancements, Technical Operating, User, Administration, and Installation guides. Wrote documents according to required standards regarding order, clarity, conciseness, style, and terminology… Show more •Prepared software enhancement responses to Requests For Proposals interfacing with product managers and engineering staffs to meet customer needs in terms of schedule and cost. •Analyzed user needs and created/maintained technical documentation including requirements and design of software enhancements, Technical Operating, User, Administration, and Installation guides. Wrote documents according to required standards regarding order, clarity, conciseness, style, and terminology. Reviewed to ensure technical accuracy, compliance, completeness or to mitigate risks.•Developed code for major software system enhancements or to correct existing software defects adhering to coding standards and the quality process to retain TL9000, ISO9001 and CMMI Level 3 certifications.•Designed test plans, testing programs, scenarios, scripts, and procedures and tested system modifications to prepare software for implementation and deployment. •Planned test schedules and strategies in accordance with project scope or delivery dates. Monitored progress, resolved potential jeopardies and adjusted team workloads to keep schedule on plan.•Created test case database in Oracle and setup the automated queries to retrieve daily test data needed to generate product test metrics. Produced metrics reports and charts for upper management review.•Identified and documented software defects, monitored resolution efforts and performed root cause analysis in order to improve software quality in future releases. Show less

Piscataway, Nj

Telcordia, known previously as Bellcore (Bell Communications Research) was purchased by Ericsson in 2012.

Piscataway, Nj

•Handled a high-volume workload in a deadline-driven environment supporting five Account Executives in Business Sales and Service Center.•Managed installation of new business systems including processing of credit applications, legal contracts, ordering/shipping of equipment, and scheduling of technicians and programmers. Acted as customer’s one point of contact from the beginning of the sale through installation.•Tracked all major milestones, identifying and resolving potential… Show more •Handled a high-volume workload in a deadline-driven environment supporting five Account Executives in Business Sales and Service Center.•Managed installation of new business systems including processing of credit applications, legal contracts, ordering/shipping of equipment, and scheduling of technicians and programmers. Acted as customer’s one point of contact from the beginning of the sale through installation.•Tracked all major milestones, identifying and resolving potential jeopardies.•Reconciled inventory to effect correct billing and performed quality calls to resolve any issues and ensure customer satisfaction. Show less