Wendy Weimer Email & Phone Number

Kirkland, Wa, Us

New York, Ny, Us

Irving, Texas, Us

Special event management at principals' various luxury homesSource and manage vendors and oversee household and landscaping projectsOrganize homes and offices and maintain filing Manage fine art and wine collectionsPack and oversee moves between multiple homesErrands and personal shoppingHouse and pet sitting

Seattle, Washington, Us

Manage all aspects of company events, corporate retreats, private receptions and dinners for high end partners.Manage complex calendar including personal, business, philanthropic and industry engagementsManage domestic and international travel including luxury accommodations, fine dining, special events, performances and unique experiencesManage personal shopping, errands, bill paying, expense tracking, household vendor coordination, international shipping of household furnishings, private wine club coordination

Minnetonka, Minnesota, Us

Managed all aspects of event planning including scheduling client/team meetings, managing project plan deliverables and timelines, collaborating with the web build and design team regarding website and invitation design, functionality and content, attendee registration and housing management, F&B management, DMC management, budget management, etc.Successfully executed onsite program operations for client events. Researched, selected and negotiated best in class venue options in Cvent for global clients to maximize cost savings while upholding sourcing standards and successfully tracking to service level agreements.Negotiated best possible rates, terms and program concessions leveraging global supplier relationships as needed.Successfully sourced and contracted venues for 30+ programs simultaneously in North America, South America, Europe, Asia, Australia and South Africa in time sensitive, short term situations by navigating many time zones, language barriers, business practices and cultural differences.Educated high touch global clients on hotel contracting processes and coached through complex internal process to ensure deadlines and client program/business needs were met.Made process and communication strategy recommendations in an effort to streamline and improve processes to ensure a consistent, positive client experience. Built and maintained strong relationships with clients and suppliers worldwide.

Worked closely with principals, business manager, attorneys, accountants and other business colleagues regarding multiple business priorities, projects, events and travel.Managed complex calendar including scheduling meetings, appointments and travel arrangements for principals as well as their family and guests.Managed day to day operations at all principals' homes including scheduling and overseeing security systems, housekeepers, gardeners, pool maintenance staff, contractors, car and boat detailers.Scheduled, negotiated with and managed contractors and vendors to ensure projects such as remodels, home improvement and landscape design were completed successfully on time and on budget.Traveled with or ahead of principals to ensure properties were running smoothly and up to their standards, provisioning was complete and cars were properly serviced and detailed prior to their arrival.Managed petty cash, tracked and reviewed Amex expenses and coordinated with accountant to identify discrepancies and provide reports regarding multiple businesses and personal accounts. Created and maintained household manuals.Child, pet care/sitting, personal shopping, errands and driving as needed.

Private Luxury Villa and Estate StaffManaged day to day operations at large, private villa in St. Tropez with multiple satellite locations including a super yacht overseeing housekeeping and food and beverage service staff, managing high profile events, entertainment and complex, very fluid guest lists and accommodation needs.Supported high net worth family at their estate including a 30,000+ sq. ft. main house, 15,000 sq. ft. guest house and a fleet of super yachts in Miami Beach, FL to manage their large business events, accommodate music video/model shoots and entertain high profile celebrities with parties and cruises.Chief Stewardess- Liaison with owners, guests, crew and suppliers. Created VIP trip itineraries, researched and scheduled all guest activities to ensure maximum enjoyment and satisfaction. - Budget and petty cash management, expense and invoice tracking.- Outfitting, provisioning, silver service, interior organization and inventorying.2nd Stewardess- Outfitting, commissioning, interior organization and management, inventorying, stowing, provisioning, silver service, housekeeping and detailing.- Expense tracking in Quicken.- Revised and updated master list of 1,000+ items to eliminate duplicates and increase ease of use and ongoing maintenance for owners, guests and crew.- Driver and special errands for owners as needed.Delivery Crew (including watchkeeping duties):Seattle, WA to Newport, RI via the Panama Canal (Private 151' Delta)Newport, Ri to Miami, FL (Private 151' Delta)Atlantic Crossing from West Palm Beach, FL to Mallorca, Spain (Private 316' Lurssen)Atlantic Crossing from San Remo, Italy to Newport, RI (Private 160' Feadship)Newport, RI to West Palm Beach, FL (Private 160' Feadship)

Seattle, Wa, Us

Managed company travel, events and meetings globally.Assisted with bookkeeping and regular finance reports.Managed day to day business operations including employee administration and recognition, creating and implementing company policies and procedures, benefits tracking and updates.Established, developed and maintained relationships with industry contacts globally.

Managed all aspects of executive, high profile client and corporate events and domestic and international incentive programs including logistics, attendee registration, budget management, contract negotiations, vendor management, marketing communications, onsite execution and post-event reporting and analysis. Successfully managed $5MM budget including invoice and expense processing and tracking and achieved average of 15 – 20% cost savings per event. Communicated with core team and vendors to resolve discrepancies and ensure expenses were within budget and documented key learnings in order to streamline the process and create standardized processes for future events.Utilized operational excellence training to create centralized, comprehensive, online resource including standard tools and templates, policies, procedures, guidelines and checklists and provided training to the team. Resulted in efficiency gains and elimination of redundancy.Shadowed c-level executives, talent and guest speakers for special appearances.

Successfully supported 50+ board members to effectively resolve high volume of time-sensitive and varied requests.Managed fundraising campaign/social events including event planning, menu creation, catering, onsite execution and donor/board member recognition.Created, updated and maintained master donor, donation, board member and volunteer lists.Managed catalog database creation, editing and proofing.Developed database modifications to increase efficiency by streamlining processes.

Managed national tradeshows, events and sponsorships.Created and successfully managed $1MM tradeshow, event and sponsorship budget. Created tradeshow plans and lead generation strategy and goals to maximize staff effectiveness and to ensure a strong ROI. Produced post-event report analyzing the success of the event, leads generated, sales/business development activities and recommendations for future events. Developed and implemented a strategic marketing plan and created tactical goals and objectives.

Redmond, Washington, Us

Represented Microsoft at various industry trade shows.Coordinated trade show staffing, booth logistics and lead generation activities.Supervised team of contractors providing performance feedback and handling staffing issues.Liaison between Bill Gates’ office and offices globally to successfully resolve customer requests.Made product development recommendations regarding packaging, promotional material and fulfillment.Proofed/edited Microsoft Magazine to ensure successful execution of promotions.