Will Coleman Email & Phone Number

Tampa, FL, US

Tampa, Florida, US

Tampa, FL, US

* Assisted in the operations of ten Creatures of the Night event nights and ten Christmas in the Wild event nights through October and December

Tampa, FL, US

• Act as primary contact, project manager, and facilitator for nearly 40 assigned Zoo events at an estimated revenue intake of over $300,000
• Communicate with clients from the time of signed agreement to event execution, ensuring that guest expectations are met or exceeded
• Assist with membership-exclusive and consumer events, such as Toddler Tuesday, ZooU, Creatures of the Night, and Christmas in the Wild
• Work through event-related obstacles with clients and provide solutions to maintain guest satisfaction
• Meet with other various departments and brainstorm needs and operations to ensure event success

• Served as the professional point of contact for night and weekend events; responsible for ensuring successful event execution, conducting emergency management procedures, and hosting venue tours when requested
• Supervised staff as the primary point of contact for building managers and information desk after hours
• Met with event planners and graduate assistants to ensure clarity of information in event production
• Oversaw the audio/visual training for event technicians, building managers, and setup crew
• Established standard operating procedures of A/V equipment provided at our events
• In cooperation with current student staff, created a training curriculum to onboard new employees

Boca Raton, FL, US

• Engaged with student organizations, departments, and external clients to plan over 1,400 events, including: receptions, banquets, and lectures, in rented Student Union facilities and outdoor spaces
• Advised student organizations regarding the proper procedures for renting space and facilitate discussion of logistics to maximize event success
• Walked through the event planning process with university departments and external clients, providing a summary of our services and executing day-of-show operations with student staff
• Oversaw the reservation of tables in the Breezeway marketplace and supervise one student attendant
• Prepared contracts for users of the Student Union spaces, as well as provide cost breakdowns
• Responsible for collecting necessary documentation, such as insurance and tax exemption forms

Tallahassee, FL, US

• Supervised 40 student employees in the planning and execution of over 140 events per year, including: special events, concerts, lectures, comedy shows, and co-sponsorships with student organizations
• Worked with a budget of over $650,000 to organize programs and events for the student body of FSU
• Reviewed contracts and riders of artists and organized event needs, such as day-of-show planning
• Managed events with attendances ranging from 50 to 8,000 patrons in a variety of venues that included a live music venue, ballroom, concert hall, sports arena, and green space
• Oversaw management of events in Club Downunder, a 350 capacity music venue in the Oglesby Union
• Engaged in the Union event planning committee, a group that seeks to proactively meet the needs of upcoming student events and prevent conflicts around the Oglesby Union

Philadelphia, Pennsylvania, US

• Directed a team of 33 student leaders through eight overnight orientation sessions
• Co-orchestrated the logistics and execution of presentations and entertainment for incoming students, including: orientation check-in, departmental presentations, and PlayFair
• Co-headed the registration process for students and families utilizing Microsoft excel and web resources
• Shared in the recruiting, training, and supervising of student orientation leaders

Tampa, Florida, US

• Planned and executed the kickoff event for the USF homecoming week with a budget of $5,000
• Collaborated with several USF departments and off-campus entities for support and monetary sponsorship

Tampa, Florida, US

• Lead fellow directors through the planning, logistics, and execution of over 60 events for the academic year, including: the fall concert, Winter Wonderland, BullStock and numerous other events
• Established sponsorship component within C.A.B. by seeking collaborative opportunities with off-campus vendors

Tampa, Florida, US

• Advertised for over 60 C.A.B.-sponsored events through distribution of promotional materials and coordination with other USF departments in sharing marketing efforts
• Assisted in the logistical duties of all C.A.B. events, including: supervising volunteer staff, managing event flow, mediating attendee and vendor concerns, and evaluating performance at the event's conclusion

Master Of Science (M.S.), Higher Education/Higher Education Administration

Bachelor Of Arts (B.A.), Psychology