William Doyle Email & Phone Number

Grangemouth,Scotland

Supporting the pipeline team. Utilising software to ensure that any potential work in proximity to pipeline is highlighted and advise where our presence is required to ensure no damage is done to pipelines.

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Key Responsibilities: Acting as first point of contact for all contact pertaining to administrative support for over 2,000 multinational employees and contractors across five trains and two super-trains Managing office functions, ensuring staff provide efficient and effective responses to all enquiries and requests Arranging security passes and transportation as required  Maintaining on site communication utilities, including landline and mobile telephones, computers and internet Coordinated external multi-cultural events including large, high profile gala dinners, employee award ceremonies and meetings locating and booking on site venues to reduce costs, organising caterers and purchasing gifts Utilising MWO and SAP systems to procure services and items in addition to meeting suppliers in person Arranging safety inductions for visiting consultants

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Project Services SupervisorKey Responsibilities: Procured and arranged installation of furniture and white goods for newly constructed company accommodation in Al-Khor, utilising the SAP system Actively participated as a member of the emergency response team and safety group, assisting in the evacuation of personnel for incidents, including fire and traffic accidents Assisted the project manager to compile service agreements for bid packages providing a secure environment Liaised with external authorities to arrange permits and passes  Acted as representative for company residents in camp, organising catering and managing facilities Ensured contractor and cross departmental services were delivered in accordance with agreed terms and conditions, including provision of mobile telephone, cars and office space Coordinated travel and accommodation for staff on business trips, ensuring any emergencies were resolved promptly, including lost or stolen passports and money Organised high profile events, galas and safety recognition ceremonies, inviting VIPs and dignitaries including His Highness the Emir and Mobil board of directors, arranging venues, catering and security  Arranged safety inductions for visiting consultants

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1997 – 2003 Field Office AdministratorKey Responsibilities: Recruited and managed 48 support staff to provide a wide range of services including secretarial functions, safety kit provision, and arranging safety inductions for visiting consultants Organised transport for all project staff to and from site daily from a range of pick up point and ad hoc visits as required  Supervised teams to provide a high standard of administrative support, presentation material, compilation of spreadsheets, typing, scanning and mail  Screened telephone calls and responded to enquiries and requests  Assisted in the preparation of documents, reports and presentations Instigating and administering document control functions and storage, including utilising in-house software to access drawings and other files Coordinating travel and accommodation for staff on business trips, ensuring any emergencies are resolved promptly Participated in meetings and issued approved follow-up actions to staff Maintained work planners to accurately reflect the location of engineers  Raised orders, processed payments and monitoring budgets Registered and processed time sheets and payment certificates and maintained holiday logs  Participated in stock-takes, ensuring sufficient levels of supplies

 Coordinated accommodation and hospitality on site for all staff and contractors, maintaining a database to record information and producing external invoices and inter-departmental billing for these facilities Provided daily administrative functions to assist in the smooth running of the camp Acted as the focal point for all new arrivals, providing information and responding to enquiries  Organised visas, ensuring a rapid turn-around with problems resolved within 24 hours, having cultivated relations with the local issuing bodies and streamlining the application procedures  Provided janitorial and basic facilities management, coordinating preventative maintenance and emergency repairs Contributed to the management of on site security and health and safety, as a member of both these planning committees  Managed the smooth change over of 28 day staff shifts for 5 crews per week, conveying pertinent information to in coming teams, devising schedules and allocating duties Liaised closely with aviation and transport departments, arranging international aircraft and helicopter flights land transport, hotel reservations and hospitality for staff and visitors Actively participated on the emergency response team, assisting in the evacuation of personnel for incidents, including fire, traffic accidents and cases of frostbite on the rigs