William S. Email & Phone Number

Los Angeles, Ca, Us

Los Angeles, Ca, Us

• Perform monthly account reconciliation of cash, control, and clearing accounts • Investigate and resolve discrepancies between various GL accounts • AP account reconciliation • Daily AP banking, including issuing ACH, wire payments, wire transfers to UC Regents • Ad-hoc reporting for Regental Investment Company • Ad-hoc fund reporting for constituents across UCLA Campus • Execute electronic journal entries between UCLA Foundation and UCLA Regents

Ucla - External Affairs

• Review requests to establish Foundation and Regental funds. Research information pertaining to the fund’s establishment; interpret complex donor agreements, and/or legal documents. Review and analyze information from development staff and departmental personnel concerning the establishment of funds.• Edit and proof fund fact sheets and reports before distribution. • Address departmental/donor requests regarding gift agreements, fund establishment, and deposit of incoming checks or other assets.• Gift Policy Interpretation – The UCLA Foundation & The UC Regents.• Answer telephone inquiries, provide departments and development officers with policy information regarding gift acceptance.• Gather and summarize information, communicate with various campus departmental personnel via telephone and memoranda to obtain necessary information and documents as needed or as requested.• Maintain and update fund information in files.• Monitor endowment and quasi-endowment funds for non-expenditure of funds. Contact fund administrators of departments that are not in compliance with the 5-year accumulated endowment policy. After the review is completed and all departments are contacted, prepare distributed reports to The Office of The President, Development Policy and Administration and various Advancement Services and Development departments.• Annually (prior to fiscal year-end) send a memo to all fund administrators with a list of endowed funds available for returning income to principal; submit all requests to Accounting with supporting authorizations.• Monitor and close funds that fall below the endowment minimum and current expenditure funds with a zero balance.• Assist with the development of materials for the fund establishment and reporting classes.• Facilitate and/or participate in training classes to educate campus administrators and development staff on Regental and Foundation fund establishment.

El Segundo, Ca

• Precise high volume billing (2,000+ e-billed invoices monthly, 300+ file closures/final billing monthly)• Month end billing coordination (attorney time posting, inventory sync across case management system and accounting system, billing memo creation/distribution, final billing)• Ad hoc reporting (Aged Work-In-Process, Outstanding A/R, Budget Analysis, Attorney Time Discrepancies)• Create client billing guideline safeguards to minimize short pays and rejected invoices• Establish billing procedures to streamline the billing process • Comprehensive interaction across various e-billing vendors (Collaborati, T-360, Serengeti, Legal Exchange, Allegient) • Client billing conflict resolution (matter set up, timekeeper rates, billing method/frequency)

Greater Los Angeles Area

• Accurately bill high profile clients for legal services and expenses each month ($10 - $15 million) while minimizing Work-In-Process• Minimize bill short pays through rigorous compliance with client billing guidelines and providing adequate expense back up• Maximize collections on outstanding amounts through thorough research and coordination with Collections department• Quickly turn around ad hoc A/R and accrual reports and billing requests• Provide high level of “customer service” and billing support to attorneys• Regularly perform cash and credit application• Effectively prioritized day-to-day operations as well as long term projects

San Francisco Bay Area

• AR collections• Successfully pursued over $1.4 million in past due invoices from a single customer.• Issued credit for marketing promotions and inventory variances• Reconcile inventory in multiple warehouses• Team leader month end inventory count• Controlled inventory moving within the office/warehouse for miscellaneous purposes (i.e. product demos or samples) • Performed billing corrections as needed• Daily reconciliation of E-commerce ACH payments and customer wire payments• Assisted in month end and year end closing• Post RMA/regular inventory adjustments• Provide weekly RMA analysis to upper management, product development, and supply chain• Oversee E-commerce collections and deposits• Post journal entries

San Francisco Bay Area

• Met weekly productivity and sales goals on a consistent basis• Organized and maintained assigned area of stockroom• Involved in yearly inventory count