Assistant To The Mayor
CurrentReceives and dispenses information regarding City programs and services to City administrative/management personnel, employees, and the general public, either in person or over the telephone; responds to citizen/employee complaints and/or directs them to appropriate personnel for resolution; types correspondence and other materials on a variety of general and technical topics of a highly confidential matter; composes and prepares correspondence on routine matters and signs supervisor's name as authorized; schedules meetings and appointments and makes necessary reservations; takes and transcribes dictation, including minutes of meetings; receives, opens, prioritizes and distributes mail; prepares, processes and maintains a variety of complex records, which may include payroll, personnel and purchasing activities; reviews correspondence, materials and other records of a confidential nature, including but not limited to, grievances, disciplinary actions, legislation, administrative policies and procedures and collective bargaining agreements, including supportive documentation and recommended revisions to same; works in a close continuing relationship with management on sensitive and confidential information and in conducting routine research to provide statistical and substantive data used in departmental and divisional matters and/or the collective bargaining process; relieves administrator of minor administrative duties; operates all office equipment; may train and provide work direction for lower level clerical staff; may exercise supervisory authority in initiating disciplinary procedures against clerical staff members.