William Lopez Email & Phone Number

New York, NY, US

Mountain View, CA, US

Delivered high-level administrative support to three Google Commerce Vice Presidents, optimizing multi-time-zone calendar management to reduce scheduling conflicts by 25% and enhance executive productivity.Streamlined travel logistics for domestic and international trips, reducing disruptions by 30% through automated tools and detailed itineraries.

San Jose, CA, US

Strategically managed the multi-time-zone calendar of the VP of Buyer Experience, having manipulated scheduling processes through the G-Suite and MS Office tools, which aligned meetings with business objectives and maximized operational efficiency.Organized seamless domestic and international travel arrangements through Concur, ensuring a smooth transition.

San Francisco, California, US

Managed the busy calendars of three seniors responsible for Delivery, Mobile, and New Verticals-paving the path to a reduction in time conflicts by up to 30%, proactively managing calendars, and using G-Suite tools for timely information exchange in coordination with business objectives at Uber.Coordinated complex travel arrangements domestically and.

Menlo Park, CA, US

• Skillfully managed the demanding schedules of four high-profile Lifestyle Executives on Instagram (Music, Sports, Fashion, and Faith), expertly coordinating cross-functional meetings and engagements with global.
• Executed detailed domestic and international travel plans for executives and key influencers, overseeing all logistics including flights, hotels, ground transport, and event access. Enhanced the travel experience by.
• Directed the planning and coordination of high-impact events such as Hackathons, All Hands meetings, and exclusive influencer gatherings. Partnered with internal teams and external vendors to manage every aspect of.
• Managed end-to-end expense reporting and budget tracking for four executives, ensuring compliance and timely submission. Implemented an efficient tracking system that expedited the approval process by 50%, while.
• Orchestrated the preparation of meeting materials, drafted compelling presentations, and maintained a robust follow-up system for action items and project deadlines. Automated recurring administrative tasks and.

Mountain View, CA, US

• Managed intricate complex calendar coordinations schedules for multiple Engineering Directors and their cross-functional teams across global time zones. Streamlined the scheduling process for high-priority meetings.
• Orchestrated comprehensive travel administration both domestic and international travel arrangements for Engineering Directors, handling all logistics including flights, accommodations, visas, and transportation..
• Led event planning, execution, organization and coordination of key internal events such as Tech Talks, All Hands meetings, and executive off-sites. Collaborated with internal stakeholders and external vendors to.
• Oversaw expense management and budget tracking, ensuring compliance with corporate policies and timely processing. Introduced a streamlined system for tracking expenditures and implemented cost-saving measures, which.
• Enhanced organizational strategy and task prioritization meeting agendas, prepared executive-level presentations, and meticulously tracked project milestones and deliverables. Consistently followed up on action items.

New York, NY, US

• Managed CEO and Founder calendars, board meetings, expenses, executive travel, company events, and projects.
• Ensured audio and visuals were set up and tested before meetings, presentations, and speaking engagements.
• Represented the Founder and the CEO and managed an on-site organization of over 200 team members.
• Implemented project tracking tools such as Asana and Monday.com, resulting in a 25% increase in project efficiency.
• Oversaw and maintained the security of the CEOs' and Founders’ email inboxes and managed over 150 emails per day.
• Implemented a response time system and drafted messages in advance, which resulted in a 40% quicker turnaround.

Miami, Florida, US

• Supported Music President across all admin duties calendar, events, travel, and expenses and assisted the HR team.
• Represented the leadership team and an organization of over 100 internal and external stakeholders in person and remotely.
• Participated in interview panels for new admins, partnered with recruiting coordinators, and scheduled interviews.
• Streamlined admin procedures through task lists and note-taking, which led to a 20% increase in overall work efficiency.
• Collaborated with HR and the recruiting team on shadow interviews for new hires and onboarding planning.
• Accomplished and organized multiple Latin Grammy events and collaborated with production and marketing teams and artists.

Charlotte, NC, US

• Provided support to three VPs to the Digital, Strategic Partnership & Legal Risk Management team and diversified extended support to the Board of Directors.
• Managed and organized complex calendars and executive travel, allocated expenses, and planned significant organizational events.
• Assured timely dissemination of confidential materials as needed when requested.
• Ensured arrangements for meeting facilities and catering were well executed as planned.
• Received all concerns directed to the leadership team and ensured they were routed to the appropriate Executives and Presidents for resolution.
• Represented Senior Executives through experienced and polished interaction, leaving an elevated professional image to external stakeholders and visitors.

New York, NY, US

• Handled confidential correspondence, meetings, and telephone communications with integrity, sensitivity, and discretion.
• Created and proofread contracts, marketing materials, and other documents.
• Managed complex calendar management for the VP and eight other senior leaders.
• Oversaw travel logistics, including flights, hotel accommodations, and black car limousine service.
• Administrated complex international and domestic travel itineraries and handled essential travel documents.
• Tracked corporate expenses, handled budget codes, organized data, and created monthly expense reports.

New York, NY, US

• Screened and directed calls, mail, and visitors and responded to all other inquiries from the department.
• Multi-tasked, communicated between departments, and scheduled many appointments and conferences.
• Edited documents, created templates, submitted forms and other correspondence before deadlines.
• Managed calendar and coordinated special events, meetings, and travel arrangements.
• Delegated with Columbia University students finishing their residency, controlling traffic appointments with the medical and sugary department director.