William Lopez Email & Phone Number

New York, Ny, Us

Mountain View, Ca, Us

Delivered high-level administrative support to three Google Commerce Vice Presidents, optimizing multi-time-zone calendar management to reduce scheduling conflicts by 25% and enhance executive productivity.Streamlined travel logistics for domestic and international trips, reducing disruptions by 30% through automated tools and detailed itineraries, ensuring seamless preparation for client meetings across regions.Spearheaded the planning and execution of high-impact events, including Tech Talks and All Hands meetings, achieving a 95% satisfaction rate by managing end-to-end logistics and enhancing team collaboration and client engagement.Improved financial operations by developing a streamlined expense reporting process, reducing processing time by 40% and achieving 100% compliance with corporate policies, enabling accurate budget tracking and efficient decision-making.Enhanced meeting efficiency by preparing strategic agendas, crafting impactful presentations, and automating task workflows, ensuring timely completion of deliverables and alignment with business priorities.

San Jose, Ca, Us

Strategically managed the multi-time-zone calendar of the VP of Buyer Experience, having manipulated scheduling processes through the G-Suite and MS Office tools, which aligned meetings with business objectives and maximized operational efficiency.Organized seamless domestic and international travel arrangements through Concur, ensuring a smooth transition from client meetings to industry conferences with detailed itineraries booked well in advance.Executed planned events such as hackathons, all-hands, and team celebrations with facilities, IT, and vendors. These well-organized, engaging events spurred innovation and inclusivity, as evidenced by the 98% participant satisfaction rate.Delivered financial oversight through detailed expense reporting and budgets, ensuring 100% compliance with corporate policies. This enabled the proper allocation of resources, which in turn furthered the company's essential strategic planning.Enhanced task completion efficiency via organizing the VP's priorities, preparing impactful presentations, automating rote tasks, and breaking down larger projects into actionable steps, allowing the team's effort to meet or exceed project deadlines.

San Francisco, California, Us

Managed the busy calendars of three seniors responsible for Delivery, Mobile, and New Verticals-paving the path to a reduction in time conflicts by up to 30%, proactively managing calendars, and using G-Suite tools for timely information exchange in coordination with business objectives at Uber.Coordinated complex travel arrangements domestically and internationally, handling flights, accommodations, and visas to ensure seamless travel experiences, allowing executives to focus on high-value client meetings, global summits, and business development opportunities.Organized and executed significant events such as Hackathons, All Hands meetings, and leadership retreats; consistently achieved positive satisfaction ratings due to exceptional logistics, innovative planning, and strong team building.Managed complex expense requests and budget tracking for three VPs by developing processes for greater accuracy, identifying opportunities for cost reduction, and providing actionable financial insights to drive informed business decisions.Improved task execution rate by 35% through structural efficiencies, automation of repetitive processes, breaking down big projects into small doable steps, and, most importantly, during the high velocity in delivery, mobile, and new verticals for strategic planning.

Menlo Park, Ca, Us

• Skillfully managed the demanding schedules of four high-profile Lifestyle Executives on Instagram (Music, Sports, Fashion, and Faith), expertly coordinating cross-functional meetings and engagements with global influencers. Utilized advanced scheduling software to streamline processes, decreased calendar conflicts and ensured the executives’ time was strategically allocated to priority initiatives.• Executed detailed domestic and international travel plans for executives and key influencers, overseeing all logistics including flights, hotels, ground transport, and event access. Enhanced the travel experience by creating comprehensive travel packs and backup plans, reduced disruptions by and ensured smooth transitions during back-to-back engagements and high-visibility events.• Directed the planning and coordination of high-impact events such as Hackathons, All Hands meetings, and exclusive influencer gatherings. Partnered with internal teams and external vendors to manage every aspect of event logistics, from venue setup to technology requirements. Achieved attendance satisfaction and engagement through seamless execution and attention to detail.• Managed end-to-end expense reporting and budget tracking for four executives, ensuring compliance and timely submission. Implemented an efficient tracking system that expedited the approval process by 50%, while identifying cost-saving measures that contributed to a reduction in operational expenses.• Orchestrated the preparation of meeting materials, drafted compelling presentations, and maintained a robust follow-up system for action items and project deadlines. Automated recurring administrative tasks and established a project planning framework. Led a team of ten remote executive assistants across multiple time zones, providing training, mentorship, and implementing best practices, which elevated team performance and strengthened collaborative efforts.

Mountain View, Ca, Us

• Managed intricate complex calendar coordinations schedules for multiple Engineering Directors and their cross-functional teams across global time zones. Streamlined the scheduling process for high-priority meetings, product development discussions, and client engagements. Implemented strategic time-blocking and optimized meeting cadences.• Orchestrated comprehensive travel administration both domestic and international travel arrangements for Engineering Directors, handling all logistics including flights, accommodations, visas, and transportation. Developed comprehensive travel briefs and contingency plans, avoided travel-related disruptions and allowing executives to focus on strategic internal product development and enhancements for Google Suite.• Led event planning, execution, organization and coordination of key internal events such as Tech Talks, All Hands meetings, and executive off-sites. Collaborated with internal stakeholders and external vendors to manage event logistics, secure venues, and oversaw technology setups. Delivered impactful events that facilitated knowledge sharing, innovation and enhanced team collaboration and inclusivity.• Oversaw expense management and budget tracking, ensuring compliance with corporate policies and timely processing. Introduced a streamlined system for tracking expenditures and implemented cost-saving measures, which reduced overall team expenses. Provided accurate budget reports and insights that supported strategic planning and effective resource allocation for product development initiatives.• Enhanced organizational strategy and task prioritization meeting agendas, prepared executive-level presentations, and meticulously tracked project milestones and deliverables. Consistently followed up on action items, enabling Engineering Directors to stay focused on the development and optimization of internal Google products and tools, driving efficiency and innovation.

New York, Ny, Us

• Managed CEO and Founder calendars, board meetings, expenses, executive travel, company events, and projects.• Ensured audio and visuals were set up and tested before meetings, presentations, and speaking engagements.• Represented the Founder and the CEO and managed an on-site organization of over 200 team members. • Implemented project tracking tools such as Asana and Monday.com, resulting in a 25% increase in project efficiency.• Oversaw and maintained the security of the CEOs' and Founders’ email inboxes and managed over 150 emails per day.• Implemented a response time system and drafted messages in advance, which resulted in a 40% quicker turnaround.• Executed the Flamingo Razor female product line project launch in collaboration with the Retail, Marketing, and DTC teams.

Miami, Florida, Us

• Supported Music President across all admin duties calendar, events, travel, and expenses and assisted the HR team.• Represented the leadership team and an organization of over 100 internal and external stakeholders in person and remotely.• Participated in interview panels for new admins, partnered with recruiting coordinators, and scheduled interviews.• Streamlined admin procedures through task lists and note-taking, which led to a 20% increase in overall work efficiency.• Collaborated with HR and the recruiting team on shadow interviews for new hires and onboarding planning. • Accomplished and organized multiple Latin Grammy events and collaborated with production and marketing teams and artists.

Charlotte, Nc, Us

• Provided support to three VPs to the Digital, Strategic Partnership & Legal Risk Management team and diversified extended support to the Board of Directors.• Managed and organized complex calendars and executive travel, allocated expenses, and planned significant organizational events.• Assured timely dissemination of confidential materials as needed when requested.• Ensured arrangements for meeting facilities and catering were well executed as planned.• Received all concerns directed to the leadership team and ensured they were routed to the appropriate Executives and Presidents for resolution.• Represented Senior Executives through experienced and polished interaction, leaving an elevated professional image to external stakeholders and visitors. • Planned and implemented special events, which included organized multi-day activities and inclusivity.• Delivered on all travel preferences, accommodations, meetings, and agendas, and the care of small and large guest groups without incident.• Worked with external vendors and service providers, ensuring consistent, high-quality function facilities and catering support.• Worked in compliance with applicable laws, regulations, and guidelines detailed in policies on the company intranet; procedures included fair lending, Know Your Customer, Bank Secrecy Act, and other applicable anti-money laundering policies.• Assisted teams, provided desktop support for department tools and software applications, and coordinated issues before escalating to IT staff.• Worked with department personnel, developed updates, and implemented changes to departmental administrative procedures and operational policies for efficiency.• Reviewed industry-related bulletins, executives’ emails, notices, and other communications analyzed impacts as assigned, and kept managers updated.• Supported the development of the staff budget and authorized payments for various expenses throughout the year.

New York, Ny, Us

• Handled confidential correspondence, meetings, and telephone communications with integrity, sensitivity, and discretion. • Created and proofread contracts, marketing materials, and other documents.• Managed complex calendar management for the VP and eight other senior leaders.• Oversaw travel logistics, including flights, hotel accommodations, and black car limousine service.• Administrated complex international and domestic travel itineraries and handled essential travel documents. • Tracked corporate expenses, handled budget codes, organized data, and created monthly expense reports.

New York, Ny, Us

• Screened and directed calls, mail, and visitors and responded to all other inquiries from the department.• Multi-tasked, communicated between departments, and scheduled many appointments and conferences. • Edited documents, created templates, submitted forms and other correspondence before deadlines.• Managed calendar and coordinated special events, meetings, and travel arrangements.• Delegated with Columbia University students finishing their residency, controlling traffic appointments with the medical and sugary department director.