Wirdah Rehmat Email & Phone Number

Singapore

Singapore

Role in Business Development• Managing process preparation for tender such as documentation, bid bond, communication with the clients and consultants.• Preparation of pre-qualification questionnaires as well as commercial and technical proposals, and meet demanding deadlines.• Supporting regional offices across Australia/South East Asia for tender submissions.• Maintain pre-qualification and tender record list and assist in preparing weekly reports.• Preparing letters, reports and presentations.• Handle marketing collateral such as company profile, brochure and other corporate merchandise to clients.• Event coordinator for corporate functions such as client evenings, luncheons, golf days and exhibitions.• Organise advertisements in Trade Journals, Newspaper, Directory Listings and Renewal.• Design and layout of the company’s corporate collaterals.• Source for suitable corporate gifts for all categories of clients (includes customized gift for top management).• Key coordinator for various licenses/renewal/application e.g. BCA Contractor’s Registry and Singapore Structural Steel Society. • Managing client contacts through CRM (Client Relationship Management) database.Role in Department Administration• Providing a full range of secretarial/administration support to the business development director.• Liaison between all departments to ensure proper communications and reporting practices.• Receiving, screens and directs incoming calls, visitors, mail and e-mail.• Planning and coordinating business travel and meeting arrangements, and tracking of expenses.• Reconcile expenses of the director/business development division and general administrative duties.• Arranging for meeting and booking of meeting room via outlook, virtual meeting rooms, Skype and tele-conference• Managing TeamSite (Sharepoint) i.e. upload files and set access rights as necessary• Update and maintain contact list and/or any other directories

Singapore

Role in Business Development• Assisted in the preparation of pre-qualification questionnaires as well as commercial &and technical proposals up to final submission.• Maintained the tender record list and assisted in preparing the weekly tender report for directors’ review. • Maintained the safe keeping of all confidential documents such as proposal and contract document.• Ensured all documents and work procedures i.e. proposal documents, project completion reports, contract documents adhere to ISO procedures.• Played instrumental support roles in organizing corporate events such Client’s Cocktail Parties, Project Completion Celebration dinners and drinks sessions, as well as the Group’s participation for both local and international exhibitions.Role in Business Development• Secretarial and administrative support to the HOD and business executives.• Responsible for travel and accommodation arrangements for HOD and business managers/executives from various departments (on business development trips).• Made necessary arrangements for visa applications, flight and hotel reservations for HOD and business executives • Processed local/travel expense claims for HOD and business executives • Key liaison with both internal and external auditors for ISO• Responsible for purchasing of suitable corporate gifts for all categories of clients (including customized gift for top management)• Played instrumental roles in organising corporate events such as ground breaking ceremonies for Oiltanking Singapore and Hin Leong, project completion celebration dinners and drinks sessions, as well as the Group’s participation for both local and international exhibitions (such as ADIPEC 2004 in Abu Dhabi and OSEA 2005 in Singapore) • Key coordinator for various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax Deduction/Overseas Grant applications.

Singapore

Role and responsibilities• Assisted the Legal Manager with legal correspondences such as typing of contract reviews, standard contract documents, letters and other general correspondences.• Arranged visa, flight and hotel reservations for the manager.• Purchased and maintained office supplies.• Maintained the safekeeping of confidential documents such as proposal & contract documents.Prepared and submit the local/travel expense claims for the team for approval.