Wilma Jacqueline Rodrigues Email & Phone Number

Dubai, United Arab Emirates

Mid- April 2019 – October 2019 (Temping position)Answering phone calls in a timely manner and professional manner.Arranging of client’s documents through ADGM. Submitting invoices in a timely manner and manage cheque distribution to vendorsMaintaining conference room bookings and arrange luncheons for meetings. Booking local and international couriers and maintaining a log of incoming and outgoing couriers. Assisting the Office Manager with facilities management. Assisting the Legal Assistants and Accounts team with overflow of scanning, printing, photocopying, filing of documents. Managing highly sensitive and confidential documents. Arranging car parking spaces, building access cards for new team members.Assist with the on boarding of new team members. Booking and recording of cars and taxi maintaining a log to assign to client matter numbers upon receipt of invoice

Dubai, United Arab Emirates

January 2019 to mid-April 2019 (Temping position)Answering phone calls in a timely manner and professional manner.Managing highly sensitive and confidential documents. Entering client contact details onto Interaction.Electronic filling of documents through Desksite Submitting invoices through Chrome River software Manage cheque distribution to vendors.Maintaining conference room booking schedule for conference rooms and spare offices. Ordering lunches for conference rooms upon request and maintaining a log to assign client matter number on invoices upon receipt. Booking local and international couriers including weekly pouches to other K&S offices and maintaining a log to assign client matter numbers on invoices upon receipt.Booking and recording of cars and taxis maintaining a log and to assign to client matter numbers on invoices upon receipt.Assist Legal Practice Assistants with overflow of printing, photocopying, scanning, Assisting the Director of Administration with Facilities Management.

Dubai, United Arab Emirates

Opened new matters and files.Assist in arranging air travel and car service. Provide secretarial support for lawyers and amending documents such as Legal Opinions, Articles of Association, Memorandum of Association, Resolutions. Photocopying of documents, organising couriers, ordering office supplies and general office support.Electronic filing of documents with file site. Closing and archiving of files. Distribute all incoming mail in a timely manner.Assist in the preparation of Engagement letters and KYC reports.Enter time entries for Lawyers through Elite Webview. Process and distribute invoices to clients.Managing confidential documents. Answering phone calls in a timely and professional manner. Arranging UAE visas for the team via the DIFC portal.

Dubai

Responsible for ensuring proper maintenance of the office facility, general equipment, supplies etc. Interacting with the landlord on facility issues.Work with space planner and furniture dealer on work station, office changes etc. Actively involved in the office move to the current location and ensuring the smooth transition.Assist in arranging complex travel for team members (30+ employees) including air, rail andcar service being mindful of deadlines. Organising visa application for travellers wherever necessary in an accurate and timely manner. Timely and accurate preparation and submission of travel and entertainment expense reports for each team member with supported documents in Concur and follow up with Amex.Assist with meeting requests for the team including setting up appointments, reserving conference rooms, refreshments, lunches etc. Provide general secretarial support, organising couriers, faxes, binding etc. Answer phone calls promptly in a pleasant manner and professional manner. Take detailed messages and deliver without delay to the intended party or assist callers by redirecting them to another available party who can help.Timely and accurate submission of account payable vouchers. Ensuring that amounts are correct and proper documentation is provided to support the voucher. Obtaining visas for the team and the smooth on-boarding process. Arranging UAE residence visas for the team dependents by submitting the required documentation. Arranging car parking spaces, building access cards for new team members.Managing confidential documents.

Dubai

Dubai

Primarily focused on Servcorp’s thirty-plus in-house corporate and multinational clients and additional responsibilities to five hundred-plus virtual clients.Programming and troubleshooting communication facilities. Managing and monitoring staff handling of a busy switchboard receiving over four hundred calls a day.Organising corporate events, open days, board meetings, and business luncheons utilising a vast store of knowledge and experience of working with service providers across the region.Arranging comprehensive travel arrangements, hotel bookings, logistic and itinerary management for clients and Servcorp senior management. Responsible for the training of new staff on office systems and instructing on company policies. Managing confidential document handling and data-base information.General office maintenance including sorting and distributing mail, notifying clients of incoming mail, packages etc., filing for over 500 separate clients Daily administration tasks including office organization.Liaising daily with cleaning and maintenance support, stationery and equipment suppliers.Completing any additional tasks as requested by my line Manager.

Dubai

Supporting a busy Senior Manager with all necessary daily Secretarial tasks.Typing letters, preparing power point presentations on the Company servicesPreparing quotations for clientsResponsible for general office management - stationery orders, office equipment, maintenance etc.

Dubai

First point of contact for all food & beverage client calls.Handling all servicing enquiries for the department.Sorting, forwarding and responding, where applicable, to the manager’s correspondence.Organising and completing monthly mail-outs to appropriate distribution lists. Preparing quotations, menus and banqueting orders and co-ordinating with the supply of service providers and hotel departments.

Dubai

Dubai

Tourism And Travel Services Management

Computer Programming

Higher Secondary Certificate, Commerce

Secondary School Certificate