Ximena Tobar Email & Phone Number

Reston, Virginia, United States

AKAMAI TECHNOLOGIES, INC., (Federal Government Contractor) Reston, VA 2011 – March 2020Executive Assistant• Supported Executive team, flexibility in prioritizing tasks, maintained and scheduled complex calendars, meeting scheduling, maintaining schedules, and at meetings served as note taker.• Event coordination and event management for tradeshows, in-house events for employees morale building. • Implemented infrastructure growth plans to support growing branch that… Show more AKAMAI TECHNOLOGIES, INC., (Federal Government Contractor) Reston, VA 2011 – March 2020Executive Assistant• Supported Executive team, flexibility in prioritizing tasks, maintained and scheduled complex calendars, meeting scheduling, maintaining schedules, and at meetings served as note taker.• Event coordination and event management for tradeshows, in-house events for employees morale building. • Implemented infrastructure growth plans to support growing branch that tripled in size from 62 to 190+ team members. Liaison with Human Resources, Marketing, Global Corporate, and local top executives. Commended for fostering a high level of timely written and oral communication and organization skills, building trust. • Translator and interpreter for bi-lateral agreement with four Latin American countries.• Collected statistics to prepare financial/sales reporting.• Microsoft Office Suite proficient, from presentations, org charts, reports. • Go-to person for special requests for organizing global meetings, international off-sites, travel planning and coordination including venues, vendors, and conferences. • Provided full support to the Board of Directors including, distributing and coordinating activities, security details, marketing white-papers, compiling, obtaining supporting documentation, financial statements, and reports. • Four times designated as “Employee of the Month” for outstanding efforts by peers and Management (February 2013, October 2014, December 2015, December 2019).• Project lead and coordinator for a nine-month remodeling project scaling and transforming the office to accommodate 200 from 90 employees. Successfully ensured smooth operations during remodeling and key decision maker during construction phases while communicating all information to Global Corporate. Show less

Fairfax County, Virginia, United States

TRIDENT SYSTEMS INC. (Federal Government Contractor), Fairfax, VA 2008 – 2011Project Manager• Developed and implemented new e-procurement process creating best practices for the prototype and design department. Resulted in a significantly improved and streamlined process for auditing and tracking. • Obtained quotes, prepared bids, and analyzed offers and cost proposals budget allocation.• Project expeditor for 17 Government prototype contracts: schedule, deliverables, and… Show more TRIDENT SYSTEMS INC. (Federal Government Contractor), Fairfax, VA 2008 – 2011Project Manager• Developed and implemented new e-procurement process creating best practices for the prototype and design department. Resulted in a significantly improved and streamlined process for auditing and tracking. • Obtained quotes, prepared bids, and analyzed offers and cost proposals budget allocation.• Project expeditor for 17 Government prototype contracts: schedule, deliverables, and inventories. Prototype support, created and maintained project schedules to ensure timelines and deliverables were met. Maintained property tracking reports. Responsible for locating best cost option, acquisition, procurement consolidation, and inventory control, obtaining highest recognition by government audits.• Tracked subcontractors’ invoices and cross-referenced delivery orders.• In charge of international travel needs including logistics for top executives, preparing and maintaining calendars, booking flights, visa requirements, venues, conference rooms, and security details for global off-site travels.• Coordinated special social events, guests’ lists, seating charts, venues, vendors, layouts, meeting timelines, organizing registration processes, and developing invitation lists. Show less

Ecuador

ENCANA (Canadian Oil & Gas Corporation based in Calgary, Canada), Quito, Ecuador 1998 – 2004CEO’s Executive Administrative Assistant, Ecuador’s Operation• Administrative support to the CEO for Ecuador's Operation of 1200 employees, at the time the country’s largest privately-owned company, crude oil is the largest source of income for Ecuador. Concurrently assist the Government Affairs Manager and the Public Relations Director. • Interpreter and translator for confidential bilateral… Show more ENCANA (Canadian Oil & Gas Corporation based in Calgary, Canada), Quito, Ecuador 1998 – 2004CEO’s Executive Administrative Assistant, Ecuador’s Operation• Administrative support to the CEO for Ecuador's Operation of 1200 employees, at the time the country’s largest privately-owned company, crude oil is the largest source of income for Ecuador. Concurrently assist the Government Affairs Manager and the Public Relations Director. • Interpreter and translator for confidential bilateral agreements for high-ranking Government officials and corporate management. All-Hands simultaneous Spanish/English interpreter for CEO’s presentations.• Established built relationships with high-ranking government authorities demonstrating highest level of confidentiality and professionalism, protocol savvy.• Responsible for organizing in-house and international corporate events for Board of Directors, including but not limited to: multiple calendar scheduling, complex global travel itineraries, visas, private jet’s international airport landing permits, logistics, agendas, presentations, and reports.• Responsible for petty cash (Sucre currency 3 million), implemented platform, invoices, and expense reports.• Implemented new processes for tracking contract modifications, amendments, and work orders.• Responsible for official press releases. Show less

Bakersfield, California, United States

• Executive Administrative support to the CEO for Ecuador's Operation of 800 employees, Concurrently assist the Finance President and the Operations President. • Contract Administrator, bidding, negotiations, pre-award and post-award, cost and price analysis, draft and final contracts for 1 year then promoted as Executive Assistant • Paralegal Assistant and translator. Position held for 2 years then promoted to Contract's Administrator.

Quito, Pichincha, Ecuador

AMERICAN EMBASSY IN ECUADOR, Federal US Government - Quito, Ecuador 1989 – 1993Protocol/GSO Executive Administrative Assistant, Ecuador

Education record

Bachelor'S Degree, Science - Business