Event Coordinator
Current• Direct the planning and execution of all corporate events from start to finish, coordinating all operations according to requirements and ensuring consistency in branding• Actively follow-up on logistics for events and grand openings, logistics can include: budgeting and booking events, ordering event supplies, keeping track of deadlines, request Marketing collateral, creating event book & managing how to guides, packing and sending event material and returning exhibition materials to the SSC, event staffing plan and schedules.• Manage event schedule ensuring internal partners are fulfilling requests on time and updating spreadsheet with recent activity• Maintain strong relationships with numerous vendors to assist in planning corporations events.• Manage budgets of up to $500,000 or more for events. Track expenses and assist in complete financial reconciliation• Manage all new store Grand Openings and oversee a team of vendors including entertainers, photographers, caterers, AV technicians.• Work with the Project Management team to ensure all Marketing collateral is being sent to the stores on time• Partner with vendors, e.g. exhibit house, printers, exhibit management, freight company, etc., to ensure timely, cost-effective execution• Maintain events calendar, project checklist and processes through Smartsheet management templates• Evaluate event performance, including return on investment tracking, delivering feedback, and providing post-event reports to the executive team• Collaborate with vendors and internal teams to develop additional branding and event opportunities to drive awareness of Orchard brand and targeted audience to the events• Travel to and support onsite execution and management of key events, including show set-up and take-down
