Raw Cotton West - Role & responsibilities- Getting the export order details from the merchandising team.- Place the LCL/FCL booking with buyer nominated forwarder- Take the final details of shipment from production department- Revise the bookings as per final cargo details- Take the carting order/DO from forwarder- Send the final paper to CHA, plan to dispatch the shipment and container movement- Track the shipment while it in transit- Get the confirmation from CHA of shipment handover, send the ASN to buyer at their portal- Send consignee documents to forwarder/buyer- Update the all docs at buyer portal- Get the confirmation from forwarder of shipment departed to destination- Get CHA/forwarder bills and verify and approve it to arrange their payment- Collect the post shipment documents from forwarder/CHA- Take the required entries completed and submit the docs to bank- Track the payment status with buyer.- Handling shipments with incoterms, Ex-Works, FOB, C&F, CIF, DP, CPT, OD, DDP etc- Handling the shipment under advance license, special advance license, EPCG license, MEIS, ROSL with LUT and GST paid etc- Handling exports from multiple factories and arrange handover to forwarder at their nearest consolidation ports.- Co-ordination with forwarder for clearing the EGM or stuffing error in export shipping bills to get the export incentives like, ROSCTL, DBK, IGST refund, etc released from government in time,- Co-ordination with buyer and factories for the orders and handling their documentation and communication with buyer and forwarder.- Co-ordination with buyer & buying agencies for payment of export shipments and continuously follow up the payments and passing the information to banking team for payment which has released by buyer and take credit confirmation of payment from them.

Accounts & Finance Management:•Controlling group debtors and arranging cheque collection for all the credit customers.•Updating debtors invoices to their ledger accounts in order to send outstanding statement for payment collection.•Sending statement through emails to all customers and doing payment follow up by calling each customer and providing required assistance & support for fast payment collection.•Supervising creditors and cheque issues for suppliers payment.•Controlling group petty cash and managing the cost cutting strategy.Depots & Branches Management:•Controlling 14 depot and managing all the related day to day tasks.•Reconciling sales report for for all the depots and verifying bank deposits for each month and producing detailed summary report with remarks.•Going for physical stock taking to each depot and reconciling against book balance.•Proving support and training all the branch manager the reporting system and all other related works.Operations Management:•Plan & strategies with proficiency in preparing operating budgets, curtailing the costs, Formulating budgets on quarterly and annual basis. Monitoring cash flow for entire operations and bottom line profitability.•Supervise manufacturing units with an eye on cost control and complying all statutory requirements•Forecast monetary resource requirements for development of budgets as per production, distribution and Inventory plans and monitor adherence to budgets through variance analysis.•Introduction & Development of new lines and products of soaps and cosmetics by effective sourcing, formulation by doing proper market research.•Implement, monitor and evaluate strategies to penetrate into newer markets.Manufacturing Management:•Budgeting: Yearly ,budgeting and planning for manufacturing, purchase, distribution and its variance analysis and budget control , P/L analysis.

• Processing suppliers and vendor Invoices and insure that the data is captured on daily basis.• Manages entire invoice process; receives all invoices from vendors; matches invoices to purchase orders and confirms all items have been received and properly invoiced.• Performing the month end closing process and reconciliation of the accounting ledgers.• Replying to all accounts payable queries in a timely manner and make sure that all queries are dealt with correctly and efficiently.• Reconciliation of various General Ledger Accounts and bank accounts on monthly basis • Assist with the preparation of annual budget and monthly forecast and cash flow projection.• Review the accounts payable aging report and ensure that all suppliers balance reconciled with their statement.• Review the city ledger and credit card transfers of the day and pass the same to the Accounts Receivable.• Assist finance department to finalize budgets, forecasting, payroll and other receivable.• Insure that all journal entries are recorded to record pre-payments, accruals and provisions as appropriate.• Prepare and process accounts payable cheques and international wire bank transfers.• Prepare Bank reconciliation on monthly bases attached with the supporting documents.• Coordinate with cost controller to reconcile monthly stores balance, vendors invoices and receiving report.• Coordinate with purchasing departments for following up Purchase orders fund payments reconciliation.• Prepare company accounts for audit and coordinate with auditor for financial audit preparation • Maintain and file all the invoices for historical data use and financial record as a reference.• Manage the month-end closing process. Preparation and review of journal entries and supporting schedules, financial statements, regulatory reports and variance analysis.• Reconcile and analyse balance sheet accounts and income statement variances (vs.. budget, vs. forecast, and vs. prior year)

-Monthly Reconciliation of group bank statements vs bank cash flow on excel file & system cash-book ledger and follow-up with the accounts team & staff to maintaining group banks.-Control & supervise the Creditors & Debtors for accurate operation of accounts payables and receivables.-Verify the online group bank balance everyday & ensures availability of funds against post dated cheques and cash flow.-Daily Group Bank Reconciliation with Cash Flow and Monthly Bank Reconciliation with cash book (SAGE)-Monthly reconciliation of Sisters Company, internal ledger accounts and General ledger reconciliation.-Maintaining Daybooks like Sales & Purchase and other accounting transactions. -Allocate & deposit the collected cheques & cash to bank on daily basis.-Follow up on accounts receivable and arrangement of debt collection and supervise the dispatch of customers invoices to track the debtors collection.-Arrange and verify the payments for received and recorded suppliers’ invoices as per agreed terms and arrangement of all other vendors accounts payable.-Co-ordinate monthly debtors meeting to follow up with customers for the outstanding receivables.-Reconciliation of customers accounts and suppliers accounts with suppliers statement of accounts and responding to suppliers queries.-Assist in preparing regular financial reports and other summaries of accounting activities.-Assist in preparing monthly financial statements and prepare debtors listing. -Assist in generating Income Statements, Profit & Loss Accounts, Trail Balance, Balance Sheet and other general ledgers.-Control and supervise petty cash accounts and preparing & maintaining Cash Book & authorizing petty cash expanses, purchase invoices and other expenditure summary up to limits as agreed by the directors.-Co-operate Purchase and Sales on basis of invoices and keep tracking on quotation and approval of purchase orders.