Yasmin C. Email and Phone Number

Provide exceptional executive support to the President and senior management of a large, family-owned real estate company in Manhattan.Handle confidential and time-sensitive assignments in a discreet and professional manner and assist senior management with implementing and maintaining property management procedures; act as the Personal Assistant to the President when the PA is unavailableSupervise and train receptionists and administrative assistants and other new employees when needed.Handle trouble calls from tenants, vendors, and other parties and route call to the appropriate manager if issue is not resolved; greet visitors in a welcoming manner and set them up in the available waiting area.Assist the human resources manager in maintaining employee timesheets and punch cards; manage the employees “Attendance Time- Off” schedules in the public calendar and review with the HR manager for payroll purposes.Assist the leasing manager in preparing tenant leases and move-in packages and schedule appointments to sign leases; assist the leasing manager and property manager in scheduling tenant walk-throughs and apartment surrenders; maintain accurate tenant filesAssist property managers by responding to emergency calls and coordinating tenant requests for services.Schedule maintenance jobs with senior field managers and work with them to order supplies and inventory; process tenant and management work orders in Yardi Voyager property management system; follow up with managers to ensure project completion.Provide administrative support to senior management; type general correspondence, fax and file documents; schedule appointments and maintain calendar; maintain system of contractor and tenant information; contract document preparation, monitor and coordinate tenant request for services.

Answered incoming calls for main switchboard and when necessary screen callers; met and greeted clients and investors.Scheduled and maintained conference room bookings; provided catering for all conference room meetings. Ordered office supplies, kept inventory and made sure reception area was always presentable. Opened, sorted and prioritized mail; arranged pickup and delivery of materials as required. Handled sensitive and/or confidential documents and information. Maintained records through filing, retrieval, retention, storage, coding, updating and destruction. Typed and proofread routine correspondence and documents and performed data entry as needed. Provided light administrative support to the office staff and back-up to the executive assistants when needed