- Supporting the CEO to achieve the annual strategic targets through prioritizing tasks, coordinating projects and meeting schedules.- Designing the standard forms, business cards, letterhead and envelopes.- Designing corporate presentations and company profiles as well as speeches offered in conferences, meetings or events.- Managing the day-to-day operations of the office- Preparing and editing correspondence, reports, and presentations- Alert the C.E.O. about… Show more - Supporting the CEO to achieve the annual strategic targets through prioritizing tasks, coordinating projects and meeting schedules.- Designing the standard forms, business cards, letterhead and envelopes.- Designing corporate presentations and company profiles as well as speeches offered in conferences, meetings or events.- Managing the day-to-day operations of the office- Preparing and editing correspondence, reports, and presentations- Alert the C.E.O. about cancellations or new meetings.- Organize the Company special events and Executive Meetings, preparing meeting agenda, taking minutes and ensuring their timely distribution.- Maintaining effective communication with all departments.- Maintaining safe working environment, ensure confidentiality of data.- Organizing the office and maintaining the supplies of accommodation, Visas and flights through Travel Agencies. - Sending and replying e-mails for the CEO Show less

•Handling customer complaints addressed to the GM..Keep an accurate calendar for the GM..Handling the GM,management committee & all employees business trips "ticket issuance, accommodation, visa,car transfer,...etc".· Responsible for the GM corporate visa reconciliation, payments, personal credit cards and expenses. Responsible for handling the GM & the management committee expenses. •Handling personal reservations for the GM & the management committee.•Attending the… Show more •Handling customer complaints addressed to the GM..Keep an accurate calendar for the GM..Handling the GM,management committee & all employees business trips "ticket issuance, accommodation, visa,car transfer,...etc".· Responsible for the GM corporate visa reconciliation, payments, personal credit cards and expenses. Responsible for handling the GM & the management committee expenses. •Handling personal reservations for the GM & the management committee.•Attending the weekly meetings and the BRM “Business Review Meetings” and taking the minutes for follow up.•Plan and organize business trips.•Plan & organize all corporate events,business dinners & out of office meetings..Renewal of magazines & newspaper subscriptions.•Consolidation of business reports•Handling visitors professionally by pleasant professional manners.•Manages contacts using outlook to conduct up-to-date data base entry.•Maintains confidentiality and uses a high degree of discretion.•Administers correspondence,manages incoming calls&prioritizes phone messages & mails.•Handles all calls and visitors with grace, sophistication and professionalism•Maintains physical and electronic office filing systems for GM.· Prepares for meetings including ordering lunch, booking conference rooms, setting up projector,...etc..Responsible for all corporate deals.•Responsible for getting special hotel rates for Zamil Steel employees & renewing them regularly.•Prepare agendas for meetings, briefing materials and presentations as needed..Arranging for the GM breakfast with each department & taking minutes for follow up.·Conducts extensive internet search and performs general clerical duties to include but not limited to: photocopying, faxing, and mailing.•Responsible for messengers & out company delivery notes. Show less

•Manage the building operations team •Manage and control the office service budget and monitor expenditure•Control space and assets management •Responsible for allocating the monthly rent and any provided services for all Raya subsidiaries and other renting companies•Participate and execute multiple projects, events and/or functions (i.e. office moves, new set-ups, …)•Develop trust and provide outstanding supplier relationship on an ongoing basis and prepare a yearly… Show more •Manage the building operations team •Manage and control the office service budget and monitor expenditure•Control space and assets management •Responsible for allocating the monthly rent and any provided services for all Raya subsidiaries and other renting companies•Participate and execute multiple projects, events and/or functions (i.e. office moves, new set-ups, …)•Develop trust and provide outstanding supplier relationship on an ongoing basis and prepare a yearly evaluation report for all of them.•Review department’s payment requests and follow up with the finance department on suppliers’ cheques.•Ordering and purchasing office equipment s, fixed assets, stationery, etc…… •Maintains Petty cash for office expenses•Assist in special projects according to assigned tasks•Manage the company telephone services (local, international). Guarantee the quality of service to eliminate the downtime. Review and allocate the monthly & quarterly bills, and ensure their immediate payment•Implement the department’s general standards and guidelines throughout the organization.•Coordinate and schedule all meetings and training programs•Coordinate and provide all services needed for the meetings and training programs (Catering arrangements, Stationery, Setup for special workshops training, network connections setup)•Arrange and inspect meetings and training facilities (Data shows, telephones, conference sets, and connection ports)•Report any technical or maintenance problems to the appropriate department & following up till its solved •Maintain records of meeting rooms` occupancy, and training's programs•Handling other general administration department activities such as issuing and proof reading printed materials requests for the entire company•Print and program the access cards; send monthly attendance reports to all Raya LOBs’& weekly reports for some restricted areas in RHQ building Show less

TranslationFrench <--> Arabic

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