Yasmin Schubach Email & Phone Number

Sydney, New South Wales, Australia

Executive Assistant to Andrew Morrison | General Manager - Individual ClaimsExecutive Assistant to Daniel Sayegh | General Manager - Claims Risk & Governance

Sydney, New South Wales, Australia

Bookkeeper for Red Leaf Group, an experiential leadership development company. Generating invoices, completing vendor set up requirements. Sending purchase orders to facilitators and generating bills using the Xero software. Reconciling AUD and international currency bank accounts and credit cards. Setting budget and monitoring accounts payables and receivables. Worked as EA for business owner.

The Bowen College Maroubra

YOTS relies on funding for its operations therefore, the capture and storage of student information is an important aspect of this role. YOTS also applies for NCCD funding for students requiring significant adjustment for their schooling, there is specific documentation required to support the applications. I liaise with youth workers, teachers, DET, head office and other schools. I procure supplies for the school and arrange payment for the numerous contractors that we work with. Once a week I reconcile the bank account, process invoices and record expenses against projects and grants. I support the school manager as a PA role assisting with managing daily activities. Because of personal interest, I plan service learning activities for the young people. I am lucky enough to be given opportunities to work with our students directly and attend excursions.

Identifying suitable grant opportunities for YOTS' 6 alternative education high schools. Liaising with schools on projects that require funding and writing and submitting grant applications. Following up with tracking outcomes and expenditure and writing progress and acquittal reports. Always on the look out for suitable programs for schools and coordinating the delivery either individually or for the 6 YOTS schools combined.

Moverly Children'S Centre, South Coogee, Sydney

At Moverly I used Qikkids software for family banking, monitoring Centrelink payments, submitting attendances and generating reports. I work with the council finance department to collect payments and manage bonds and refunds for families. I coordinate the purchasing of supplies for Moverly and adhere to the council’s strict procurement policy and procedures. When necessary I conduct tours of the centre for prospective families and am able to give a comprehensive overview of Moverly’s policies. I maintain the extensive waitlist and manage the administration for enroling new families. I keep abreast of government regulations by familiarizing myself with changes as they are communicated e.g change in Centrelink payments and COVID Childcare Relief Package. The manager and I work together to problem solve a variety of matters that pop up at Moverly.

Virtual assistant services specialising in proofreading.

Bronte, Sydney

My achievements included arranging a business trip to the USA for the CEO and COO of Guardian. I researched appropriate American businesses to approach for meetings and made appointments with CEOs and business owners. I put together the itinerary and made the appropriate travel arrangements. I also coordinated the 2012 Centre Managers' Conference for 70 delegates which involved organising accommodation, flights directly with Virgin, leisure activities and speakers.My day to day duties at Guardian were to reconcile credit card statements, petty cash, make stationery orders, book flights and accommodation, typing and other administration tasks - a lot of this was done remotely.

During my time at ipac I enjoyed working in three different departments. My last position was with the portfolio team. The key accountabilities of this role were to provide the programme manager, project managers and business analysts with administrative support , assist with reporting to the Programme Management Office (PMO) and offer general team support.I provided administrative support by co-ordinating a variety of meetings\workshops\steering committees, internally and externally to ipac, assembling appointment material and staff, as well as organising travel and accommodation as required. I assisted with project activities related to business case preparation, client/customer surveys, closure analysis and reporting, and project documentation. I Managed the set up of new starters to projects including internal transfers, relocation of PMs, BAs and contractors. I was responsible for the monitoring and management of portfolio cost centres, processing journals and accruals as well as tracking project expenses. The role required an understanding of the PMO and workstream process so I could pro-actively manage the workstream to required deliverables and timeframes. This involved assisting Project Managers with their monthly reporting requirements such as KPI reports, dashboards, expense reports and spend reports. This ensured the portfolio manager received them in sufficient time to submit to the work stream controller for the overall portfolio report. On project closure I ensured the ipac Portfolio Network directory had a copy of all documents and files for quick and easy access in future use. Please view my resume for more career history.

Certificate, Proofreading And Copyediting Essentials

Passed with distinction.

Education record