Accounts And Administrative Assistant
CurrentFinance • Prepare payment vouchers • Review and verify that all payment vouchers have supporting documents • Updating payments in the company accounting system and check that transactions are properly done and that QB matches banks• Petty cash management – record disbursement and receipt and request top ups• Reviewing finance documents for accuracy and completeness including special consideration of VAT. • Monitor that reconciliations are properly and timely done and follow up whenever necessary.• Check that all payments that attracts withholding tax should have their corresponding certificates properly captured in the QuickBooks with monthly audit. 2 .HR and Admin• Assist in management and compilation of Employee data files• Assist in advertisement and gathering applications for vacancies, and with recruitment procedures including reference checks• Maintain employee leave records.• Maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies• Maintaining Filling Systems 3. Procurement• Sourcing suppliers, evaluates their products or services, and negotiates terms of references, delivery, payment terms and prices.• Maintain records of all procurement transactions, including quotations, purchase orders, invoices, and delivery notes.• Order approved office supplies as requested by office assistant.• Coordinates deliveries of goods and services with suppliers and ensure that they are delivered on time.• Ensuring that all purchases are made in compliance with company policies and procedures.• Developing a maintaining a positive relationship with suppliers and vendors.• Researching potential suppliers and vendors to find the best value and quality for goods and services
