Yiling Tan Email & Phone Number

Singapore

Singapore

Ensuring projects are following project management methodology, best practices and standards set by the organization Provide reliable status allowing PM to take decisions or actions and execute efficiently the project plan • Project team activities, risks, issues, resources, on-site activities Analysis of budget, staffing evolution and KPI and bring insights on content, risks, issues, inconsistencies to alert PM on attention pointsEnsure fluid communication and information sharing in the team so that team members are able to anticipate, collaborate, share knowledge ensuring efficiency in project delivery• Weekly status report, monthly project review, project team meetingManaging binary issues/enhancements/developments to be fixed and delivered as per the agreed plan Ensure the issue log management is aligned and properly set-up internally and with client as per the best practices, and applied for on-time resolution of issues and subsequently for go-live on timeEnsure the environments update/usage is optimized, in-line with the plan agreed with the team internally for efficient working environment and execution of project activitiesManaging the doc package completion and delivered to client for easy access to a quality documentation package and thus facilitate knowledge transfer & learningManaging client license as per contract, to be deployed and delivered to client smoothly

Singapore

Monthly time and expense validation for APAC to be used for billing clientTeam portfolio budget and KPI reviewManages all budget baseline changes with change request trackingAnnual activity budget preparation and quarterly review with re-forecast Projects Presales • Tracking of presales task: List, deadlines, status, owner, reviewer etc• Gatekeeper of all submitted materials: Service proposal, estimation, SOW• Owner and enforcer of pre-sales compliance rules• Pipeline activity target margin review with CEO & managementProvide accurate monthly and quarterly team activity deck for management review

Singapore

Revenue forecast and consumption tracking • Compilation of actual consumption; ensure invoicing accuracy based on consumption • Tracking on monthly consumption; highlight items with high % changeProcurement of equipment for SG and US (Servers, Switches, Software, Telco services) • Obtaining of quotations from vendors; ensure price quoted to be competitive • Tracking orders from initiation to delivery and billing through coordinating and liaising with vendors and subcontractorsAsset Tracking (SG & US) • Tracking and renewing of hardware and software license maintenance • Maintaining of asset database; ensuring database to be kept up to date, in readiness for auditCoordinating meetings & events for internal team and clients

Singapore

Track all ASEAN IBM internal Telco cost.Work with financial analyst for monthly cost accruals and forecast and ensure cost are within budgetParticipate in weekly meeting with Delivery manger and PM on project status Tracking of cost for additional Voice projects to be implemented

Singapore

Consumption validation & ARC RRC forecast • Validation of monthly resource units to ensure correct reporting and billing to customer • Liaise and close up gap with Global team (US) for any discrepancies found • Work with delivery team and finance analyst on quarterly ARC RRC forecast Business control and Audit preparationTime tracking • Improve and streamline standard workitems across 14 countries for easier tracking Contract Registration for new servicesMentor junior PMO specialist

Singapore

Procuring of equipment (Servers, Switches, Telco services) • Tracking orders from initiation to delivery and billing through coordinating and liaising with vendors and subcontractorsTime tracking • Creation of workitems for projects and to ensure account team clock to the correct workitem. • Weekly/monthly reporting/review on time tracking Cost tracking (WAN circuits, Telco, Audio Conferencing)Administrative • Bi-Weekly AP operations minutes • Logistics involving coordinating shipment to both overseas and local destinations • Organizing meetings & events for internal managers and project teams • Travel arrangement

Singapore

Arrange interview sessions with candidates/recruitment agentsCoordinate training (In-house/Off-site)Provide admin support to the HR dept in terms of recruitment, leave administration, employment letters and other general HR dutiesPreparation for 2007 tax filings

Singapore

A-KTE* Order Management. Review orders based on price and validity dateMaterial delivery date validationPACT pricing validation, review and clean upProduct List review*A-KTE: Plastic name termed by BASF

Singapore

> Process accident claims for car damages and personal injuries> Prepare claim documents to clients, insurance companies and third parties> Negotiate with insurance companies for offer and settlement on the claims> Communicate with clients on the agreement of the insurance claims

Singapore

> Developed Change Management Database System using ASP> Documenting Developer, User and Installation guide

Bachelor'S Degree, Computer And Information Sciences And Support Services

Diploma, Computer And Information Sciences And Support Services

Activities and Societies: (1) Committee member of NYP School of Engineering Club (SEG) who is responsible for the administration matters.

Gce O Level

Activities and Societies: Sectional Leader (Trumpet) of Military Band