Yolandé Hoffmann Email & Phone Number

Canterbury, New Zealand

Christchurch, Canterbury, New Zealand

1. Development of the written proposal:• Collating content from contributors and translating into compelling content Researching and writing up projects and people• Clearly articulating proposal requirements to contributors in a way that enables them to respond accordingly• Creating compelling and tailored CVs and profiles for key nominated personnel• Reviewing submission to ensure it meets the brief2. Developing key messages, win themes and storyboards for bid:• Reviewing RFT documentation and identifying potential win themes• Supporting Regional New Business Manager in facilitation of internal proposal workshops• Producing proposal storyboards and ratifying with team • Collating and distributing workshop output 3. Organisation of Non-Price Submission Work Plan • Collaborating with New Business Administrator to ensure Tender Plan and Proposal Programme are correct• Coordinating proposal inputs to facilitate timely collation of content• Proactive management of Tender Plan• Identifying potential road blocks and developing appropriate solutions to enable progress against programme4. Development of visually compelling proposal:• Using InDesign (or other software as appropriate), produce graphics as required for written proposal• Develop and maintain Word templates• Develop and maintain tender content5. Proposal administration:• Collating information for written proposal• Driving the document review process• Proposal document control• Liaising with Regional New Business Manager6. Facilitation of proposal production:• Working closely with design team (if used), organise various elements of written proposal to be produced externally7. Continuous improvement and development:• Assist with the training of new staff to the team on systems and process• Continually look to improve what we do for increased quality submissions and efficiency• Maintenance of the templates and libraries used in the Region

Christchurch, New Zealand

• Scan market and download Bids from official websites (GETS, TenderLink, etc.).• Manage the process from setting up Bid documents to creating a draft proposal to submitting final bid documents.• Organise bid team meetings, ensuring that action trackers are set up, tracked, and up to date.• Gathering and collating the required information. • Assist in writing and editing of bid documents, ensuring that it is presented professionally.• Maintain the tender control database and outlook calendars with tender information and deadlines.• Responsible for tenders throughout Canterbury, Marlborough, West Coast, and Otago.• Produce project write-ups and loading onto company website for Isaac Construction Limited, Simcox Construction, and Liddell Contracting.• Stakeholder communication – updates on webpage informing all affected communicates of works and possible disturbances in the area.• Taking detailed minutes on a regular basis.• Involved with social media and marketing for our Company’s four regions which includes Canterbury, Marlborough, West Coast and Otago.• Intranet and SharePoint (creation to maintenance).• Undertake other ad hoc administrative tasks as required.• Part of the Marketing Team.

Elsies River, Cape Town

Administration:• Provide full secretarial / administration support to the Managing-, Sales & Marketing Directors, Financial- & Cryogenic Business Unit Managers;• Collating reports for Board Meetings.Marketing:• Responsible for the marketing materials from the initial design to the end product (design to print);• Facilitated the new branding campaign, including website, & all marketing materials;• Booking of national and international exhibitions;• Applications for export marketing and investment assistance grants;• Collating all information for proposals, tenders and database registrations and vendor applications.Human Resources:• Managing training files and training matrix;• Full Skills Development Facilitator roll, which includes all liaison with training providers, staff, management and SETA’s.• Responsible for annual submission of Annual Training Report as well as Workplace Skills Plans;• Identifying skills gaps in workforce and arranging suitable training;• Registering and administrating all apprentice training from start up to trade test and claiming grants from SETA;• Chairing Training Committee meetings;• Administer employment contracts which includes Limited Duration Contracts and the expiry thereof;• Update of Company policies;• Dictaphone typing;• Minutes of disciplinary hearings;• Arrangements with regards to new employees.• Involved in injury on duty claims on an ad hoc basis;Quality Management System:• ISO 9001:2015 Document Control, Maintenance;• Training of staff on ISO 9001 Systems;• Internal audits;• Assisting and preparing for audits from ISO 9001:2015, ISO 3834, ASME and SELO Auditors.

Princess, Roodepoort

Administration:• Provided full secretarial / administration support to Managing Director and Project Office Manager;• Collating all information for Board meetings and facilities for meetings. Tender Administration:• Collating and administrating of all information for proposals, tenders and database registration;• Attending to all commercial sections of tenders including documentation and questions relating to proposals, tenders and database registrations;• Coordinate, format and communicate all relevant information and instructions with regards to tender documents.Commercial:• Preparing and administrating documentation for BEE ratings and CIDB registrations;• Renewal of CIPRO and Electrical Contracting Board (ECB) registrations;• Document control (transmittal notices) of all external documentation;• All Commercial aspects of tender documents.Marketing:• Administer, designing and quality assurance of all marketing documents, company branding and website updates;• Organising networking and other client-related functions, which included the Gautrain’s Phase 1 Completion Celebration Ceremony (attendees some Ministers and Members of parliament).Human Resources and Finance:• Arranging national and international travel arrangements, including VISA’s application; • Arranging of short and long term accommodation requirements for offsite projects;• Negotiating and administration of long term accommodation and leasing agreements;• Confirming the monthly sleep-out claims of staff;• Administrating purchase requisitions; purchase orders; payment of travel and marketing invoices;• Collating of articles and designing of quarterly company newsletter;• Arranging staff functions and year-end functions (2008 – 2009).

Constantia Park, Roodepoort

Administrative:• Provide full secretarial / administration support to Directors and Human Resource Manager;• Arranging national and international travel arrangements;• Liaising with other staff regulatory authorities, suppliers and clients;• Assisted Finance Director and CEO on an as and when required basis;• Dictaphone Typing;• Liaise with Shareholders, Board of Directors, Clients, Suppliers, Deans of Universities and all levels in all Departments;• Coordinated Satellite Transmission Schools for students, which included liaising with students, lecturers, Universities and staff responsible (North West University, University of Stellenbosch; University of Port Elizabeth) - 2004;• Prepared new learning material manuals for SETA accreditation.Human Resources:• Collating all information for Human Resource Remuneration Committee meetings and facilities for meetings;• Attending to all UIF forms, enquiries and updating of all staff information;• Attending to personnel files;• Distribution of salary advices, typing of salary increment letters;• Administration of appointed, resigned and dismissed staff;• Updating of Company Policies and Procedures;• All facets of arranging external and internal training, including arranging catering; venues and stationery;• Served on Social Committee, which included arranging staff functions and year end-functions (2004 – 2008);Marketing:• Quality assurance of marketing material;• Liaising with Branding Companies and arrangements for printing of marketing material;• Managed and updated Company Website;• Assisted Layout Department with layout of Learning Material;• Designed, issued and attended to all certificate related queries and correspondence with students and Tertiary Institutions.

Constantia Park, Roodepoort

• Receipt of Assignments from Students• Arranged Facilitators to mark assignments;• Circulated Assignments Facilitators for assessment;• Data capturing of all Assignment Marks and submission to North West University;• Assisted with data capturing of Examination Marks;• Attended to assignment and examination related queries;• Arranged memorandums for assignment questions;• Typed memorandums for assignment questions;• Liaised with Students, Lecturers and Tertiary Institutions.

Constantia Park, Roodepoort

- Attended to all administrative duties and student enquiries.- Determined what the closest examination centres was to students and loaded findings on system.- Loaded students who registered for writing examinations.- Typed examination question papers.- Typed examination papers’ memorandums.- Assisted Registrar with Administrative duties.

Certificate, The Business Writing Toolkit Course, With Distinction

Certificate In Accessible Content, Marketing, 94%

Basic accessibility knowledge for content authors, to help writers meet the relevant web accessibility standards. Accredited CPD.

Certificate In Writing Mobile Content, Marketing, 100%

For communication professionals, web writers, bloggers, copywriters, content authors, government workers and everyone whose work includes.

Certificate In Web Writing, Marketing, 82%

Basic web writing skills on how to write for the Web or intranet.

Certificate In Social Media Writing, Marketing, 88%

Learn to use social media successfully for professional purposes.

Certificate In Business Writing, Marketing/Communication, 71%

Use this certificate in modern business writing skills for convenient staff induction training and ongoing career development.

Introduction To Tenders And Tendering Certificate, Tendering, Passed With Distinction

Develop And Write Winning Tender Content Certificate, Tendering, Passed With Distinction

Diploma Of Executive Secretarial, Diploma Of Executive Secretarial Program, Passed With Distinction

Skills Development Facilitator

• To assist the employer and employees in the development of a Workplace Skills Plan • To submit the Workplace Skills Plan to the relevant.

Iso 9001:2008, Quality Management Systems

Implementing & Maintaining ISO 9001:2008

Assessor, Educational Assessment, Testing, And Measurement

• Demonstrate understanding of outcomes-based assessment; • Prepare for assessments; • Conduct assessments; • Provide feedback.

Microsoft Excel

National Senior Certificate: Business Studies, Secretarial, 12

Activities and Societies: Typing OlympiadWon trophy for the best Public Administration Student Passed course with 4 Distinctions

National Intermediate Certificate: Business Studies, Secretarial

Won subject trophy for best Vocational Orientation Student Passed course with 1 distinction.