Gin Yu Email & Phone Number

Los Angeles, California, United States

Santa Monica, California, United States

Santa Monica, California, United States

• Supporting Production Manager during pre-production and production:• Draws up production calendars and shooting schedules;• Creates and distributes call sheets, production reports, asset lists, contact lists;• Tracks information to create production reports and to adjust schedules as necessary;• Creating and maintaining filing system for all production documents and wrap bibles;• Coordinates travel logistics;• Circulate contracts and agreements for Beachbody’s Legal Department vetting and for full execution once contract/agreement is approved.• Responsible for logistics for shoots:• Equipment pick-up/return;• Plans and executes Load-in/Load-out with the project’s heads of department;• Manages Runs and PAs for the duration of the project;• Adapts and shifts priorities as necessary to get the work done in a timely manner.• Working closely with Production Manager and Production Accounting Team:• Process and submit contractor time cards, invoices; • Submits requests to set up new vendors in IQBO as needed with all the necessary supporting documentation;• Prepares and submits P-card purchase orders, petty cash reconciliations, check requests, purchase orders.• Responsible for circulating and collecting production documents (i.e., start papers, deal memos, TSAs, vendor agreements, timecards, releases).• Worked with Travel Store to make all housing and transportation arrangements for as many as 50 crew members for a product shoot in 6 different cities.• Onboarding new production management contractors:• Submits requests through appropriate channels to provide new employees with all the necessary tools and information for them to perform their work (i.e., DocuSign, Slack, Zoom Pro, Building Access Badges, Parking);• Provide new employees orientation to Beachbody’s production and accounting guidelines.• Assists the Executive Director of Production and Associate Production Manager in various Beachbody Production Department requests as needed.

Los Angeles

• Worked closely with Line Producer and Production Manager in tracking show costs with the Production Accounting team:• Tracked invoices to be processed and ensured reports, trackers, and logs met monthly corporate deadlines;• Prepared and submitted reports for credit card expenses via SAP Concur;• Created purchase orders, petty cash reconciliation, check/reimbursement requests, asset lists, pre-processed timecards and maintained the payroll logs.• Demonstrated strong organization skills by circulating agreements, contracts, and other legal documents for approval and execution with the Business & Legal Affairs team.• Set up, maintained project files, and all necessary documentation for wrap bible. Collaborated with the Clearance team to gather necessary documents for network deliverables. • Ability to plan ahead and execute:• Prepared shooting schedules, calendars, COIs, call sheets, production reports, and incident reports;• Hired and coordinated crew, equipment pick-ups/returns, load-in/load-out;• Served as the primary point of contact for cast/crew members, including scheduling and handling all travel logistics;• Sourced equipment and studio;• Negotiated rates with crew and vendors. • Tenacious communication skills. Coordinated with department heads (Creative, Production, Post-Production), HR, and Accounting to ensure compliant processes during onboarding and tracking of project-based employees. • Always a team player, supported Creative and Production team needs. Performed other various production-related tasks and standard administrative tasks as requested by Line Producer and Production Manager.

Los Angeles

• Organized and maintained intra-company POs across different accounting softwares (EP Vista, Media Services Media Web, Quickbooks, Excel).• Responsible for accounts payables, tracked PO drawdowns, journal entries, and all intra-company invoicing.• Generated and maintained profit reports for senior executives for the month-end close. Collaborated on cash-flows with the Production Accounting team and Line Producers.• Managed American Express @Work Corporate Cards program and the SAP Concur Expense:• Created and managed user accounts and corporate cards in SAP Concur;• Audited and approved Concur reports for payment;• Issued corporate card credit cards. • Audited charges, receipts/invoices, reconciled statements and processed payment accordingly;• Created best practices handbooks and other procedural guides to train new employees.

• Oversaw all facets of production from initial development to post-production. • Developed treatments and outlined the creative vision and the production schedule for each project.• Developed story formats, executed ideas and presented creative vision to collaborators.• Performed script breakdowns and created schedules and budgets in MM Scheduling/Budgeting.• Raised funds to finance productions. Created project proposals to obtain fiscal sponsorship, crowdfunding, and for private donations. Brought in key players onboard projects.• For documentary projects: Scouted locations, identified story subjects for casting, prepared interview questions or scripts when appropriate. Used experience and intuition to capture the voice and tone of the subject.

Chicago

• Point person for facilitating and resolving operation issues ensuring compliance with regulations and codes of practice during pre-production and production. Informed and consulted with producers when faced with irresolvable problems.• Assisted with creating production calendars, shooting schedules for narrative projects and performed script breakdowns.• Reviewed production reports, rental contracts, deal memos (non-union), and department purchases.• Executed production contracts, petty cash disbursement, check requests, and payroll.• Secured production insurances and collected documents for taxes and IL Film Tax Credit incentive.• Coordinated the following:o Location scouts, securing filming permits and work permits for minors;o Hired crew members;o Negotiated with vendors to secure equipment;o Casting calls, travel (i.e., visas, flights, hotels);o Transportation, rehearsals, table reads, and other related production logistics.

Houston, Texas Area

• Researched, evaluated, and recommended new software and hardware to optimize operation processes. Responsible for detecting chronic issues, designing new procedures to improve operations efficiency, and acted as point person for troubleshooting operational standard practices.• Spearheaded the implementation of the new inventory management system and point of sale for the retail division.• Investigated order discrepancies to resolve delivery and invoicing issues. Monitored open orders and followed-up with suppliers to ensure timely delivery. Tracked inventory, performed month-end reconciliation, and monitored aging inventory.• Oversaw accounts receivables progress, counseled and assigned AR tasks to team members.• Procured and developed relationships with new vendors and responded to requests based on understanding of vendors’ needs and concerns to ensure continuity of the supply chain.

Houston, Tx

• Reduced overtime hours at the Home Care department without compromising quality of care.• Managed office personnel and supplies. (Reduced office expenditures by 35%.)• Provided customer service and troubleshot a wide variety of problems (i.e., operational and billing issues for residents and family members).• Multitasked in a variety of duties, including sole manager of payroll, accounts receivable, and accounts payable.• Installed, maintained, and troubleshot on-campus network infrastructure, servers, and client terminals. Implemented new hardware and software that increased productivity and reduced company’s IT related expenses.• Collaborated with different departments to identify operational needs, which resulted in cost-effective processes and increased quality and efficiency, and improved customer service.• Assisted employees from various departments with ad-hoc projects, and when needed, multitasked between assignments with varying priorities.• Communicated processes and system changes to appropriate personnel, documented any processes as needed.

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Education record

Ba