Excutive Asistant
Al Basheer Medical City Project
Khartoum State, Sudan
Provided extensive administrative support for a medical city project with a budget exceeding 1,400 billion USD, managing various tasks and ensuring smooth project operations.Managed and coordinated the executive's schedule, handling prioritization of appointments, meetings, and travel arrangements.Acted as the primary point of contact between the executive and internal/external stakeholders.Organized and edited various documents, including reports, MOUs, proposals, and Request for Proposals (RFP) for vendors, emails, and correspondence, and maintained up- to-date filing systems, both electronic and physical.Supported projects by researching potential partners and financiers, developing social media strategies, and managing engaging content.Facilitated field activities, implemented monitoring and evaluation tools, and collected/analyzed project data for comprehensive reports and presentations.Coordinated office activities to enhance efficiency, ensuring adherence to company policies and procedures.Effectively supervised administrative staff, optimizing performance through the strategic division of responsibilities.Managed agendas, travel arrangements, and appointments for upper management, contributing to smooth daily operations and handled phone calls and correspondence, including emails, letters, and packages, ensuring effective communication flow.Conducted initial screening of job applicants, scheduled interviews, and facilitated the hiring process in collaboration with the HR department, assisted in on boarding new employees by providing necessary documents, explaining company policies, and ensuring a smooth transition into the workplace and managed employee records, including maintaining confidential personnel files, tracking attendance, and updating HR databases.Planned and executed diverse events such as conferences, seminars, and workshops. Coordinated all logistical aspects, including venue selection, vendor negotiations, budget management.