Yvette Thomas Email & Phone Number

City Of Cape Town, Western Cape, South Africa

• Clients first point of call – callouts, sale of spares and other products• Client satisfaction to be done of the main tasks.• Link between the Technical Division and Accounts/Production• Prepare job cards and inspection paperwork for Technicians.• Filing job cards, packing slips, inspection sheets, inspection reports, etc on company database• Scheduling of repair and maintenance in conjunction with Technician(s)• Arranging all site related equipment (Forklift, Scissor lift, Containers, etc)• Managing of existing Service Level Agreements (SLA’s) and quoting on new client SLA’s• Arrange Technical department meetings to discuss and report on project/repair work, planning and progression thereof and typing up of the minutes.Logistics/Transportation/Cross-border• Arranging transport for all cross-border despatches• Completion of commercial invoices and customs documentation• Arranging work visas as and when needed.• Process Quotation and Sales Orders• Process Purchase Orders and GRN’s (Electrical spares, imported spares, DELF Freezer wear & other products)• Process journals (Any journals that may be required to reconcile stock variances)• Manufacturing of finished products of Pastel. Bill of Materials• Ordering of components for projects/Repairs and Maintenance• Receiving stock and ensuring that the correct quantities are received.• Maintaining Electrical stock levels to ensure sufficient stock.• Monthly stock takes.

South Africa

• Maintain and handle cost Centre of vehicles • Maintain and link assets to correct Management Account• Maintain logbooks and records, and monthly email km’s to relevant Fleet Management service providers• Maintain transport related records, for example vehicle licenses, driver licenses, traffic fines, timesheets• Maintain and handle all insurance related documentation, claims and cost distribution on secure Office• Process and obtain number plates, driver's licenses, vehicles insurance and roadworthiness certificates• Processes quotations and invoices for transport supplies • Create purchase order numbers and email to suppliers• Compile traffic fines and prepare deductions• Process the payment of contractors' invoices and monitor payments• Ensure that the fuel for the generators and forklifts in/out is recorded properly in the logbooks• Finding ways to cut costs and maximize profits.• Tracking of fleet

South Africa

-Making sure that my team has tools they need to execute a project.-Creating project schedule, with milestones,due dates and estimates for materials required and resources-Helping with Documentation of each phase of the projects with reports-Working with team members in the office or onsite-Doing Quotes/Invoices of projects-Update Management regarding work and progress-Update client's portal as per specifications-Forecast Cash Flow- Assinting with Purchase Orders and getting quotes from suppliers-Helping Contractors with their documentation and processing of Invoices-Arranging security for staff-Oversee project correspondences, prepare and review projects related emails,letters,proposals, memos and other documents

Parow

• Create Tax Invoices on Pastel• Create quotations on Pastel• Do payment matching on Pastel• Age Analysis• Capture Creditors invoices• Create payment requisitions • Help capturing fortnightly time sheets• Capture invoices on Jobsys• Create new inventory codes on Pastel• Capture documents, invoices, and tax invoices on the ZTE system for payment• Do follow ups via email and telephonically• Assist Project Managers with any queries• Assist Project Managers with wayleaves for projects

Cape Town Area, South Africa

Service Department Supervisor Mutual Austen Safe and SecurityJuly 2009 to 2012Promoted in 2015 to Service Supervisor and I was in that position till end of January 2018RESPONISBILITIES:• Leadership -.• Overseeing of technicians - Constantly keeping in contact with technicians via tracker ortelephonically.• Writing out of Job Cards - Writing out job cards daily and issuing it to the technicians.• Records/Filing - Keeping all documents in order and filing up to date.• Invoicing - Capture invoices onto Pastel and email client’s copies.• Petty Cash - Having expenses and income on record, managing funds, booking in of payments onPastel.• Stock - Ordering of stock. Adding it to Pastel Goods Receive and booking out of stock.• Banking - Depositing funds into accounts, checking age analysis and statements for incomingpayments.• Quotes - Supplying quotations to clients via email, telephonically or face to face.• Suppliers Payment - Setting up suppliers’ invoices for payment.• Debtors - Calling clients with credit applications for payment and sending out statements.• Doing follow ups - Doing follow ups on work that must be done, or letting clients know that the jobshas been done.• Helping Clients - Helping clients telephonically, via email or walk-ins.• Keeping record - Keeping record of all tools used by the technicians.ReceptionistMutual Austen Safe and SecurityApril 2009 to July 2009RESPONSIBILITIES:• General Admin work• Switchboard Duties• Handling of petty cash• Ordering of stock, office supplies etc.• Oversee petrol slips to drivers• Handling of waybills for collection or deliveries of goods.• Helping clients telephonically, via email or walk-ins.

Kraaifontein

RESPONSIBILITIES:• General Admin work• Stock taking• Handling of petty cash• Keeping record of Directors daily dairy• Setting up meetings and making travel arrangements.• Doing deliveries for the Director• See to walk-in clients• Invoicing clients and sending out Statements.• Debt collecting• Banking• Record keeping of all payments.

Senior Certificate, Matric

Diploma, Corporate Forensics Investigator

N4,N5,N6, Marketing/Marketing Management, General