* Provide administrative and business support to senior and C-level management (Chairman, CEO, COO and Controller) with general office functions including but not limited to extensive travel arrangements (domestic and international), preparation and reconciliation of expense reports, constant management of Outlook calendars and scheduling, teleconference calls and schedule meetings, preparation of correspondences and memos, call screening, creation of presentations and spreadsheets for client meetings and internal reporting.* At times assist as a personal assistant for Chairman and CEO; handling sensitive and confidential matters.* Manage and negotiate all vendor contracts for budget and cost effective company results. Created and administered proper office policies and procedures for other assistants and clerks. Procurement of all office supplies and coordinated service calls for office equipment.* Daily communication with key investors, attorneys and other partners * Ensure on-time compliance with IRS in filing tax returns, filing of all corporate annual reports and registered agents in several states. Ensure proper property, liability and casualty insurance coverages are in place yearly.* Coordinated annual firm-wide company meeting and events with other US offices including hospitality and transportation arrangements.* Upload all fully executed documents in online filing system (LaserFiche)* Work with Controller to create internal reports and distribute monthly operating reports to investors and Lenders. Enter and remit all payables via MRI and QuickBooks software systems. Initiate wire transfers through City National Bank and Regions Bank. Responsible for cash management of eight commercial bank accounts.* Process bi-weekly payroll through PayChex for all employees. Incorporate annual compensation rate changes for employees and remit payments to companies that hold our employee company benefits.

* Provided administrative support to Executive Tax Partner for South Florida, Regional Director to Latin America and six senior level tax associate personnel.* Preparation of correspondence and memos to clients, confidential correspondence and client engagement letters. Screening of calls.* Created client invoices for services rendered. Reconciliation and follow-up for accounts receivables.* Maintained Outlook calendars, coordinated meetings (internal and off-site), teleconferences and travel arrangements.* Handled departmental calendar of events for all administrative as well as tax associates detailing events and time-off schedules* Prepared expense reports as well as expense reconciliation with company credit card for international and domestic expenses accurately.* Initiated due diligence process for new vendor ensuring compliance with KPMG and IRS policies* Processed tax returns for each client ensuring all filings are on time within IRS deadlines* Managed client files and internal files. Scanned client files and final documents into electronic filing system (Orion)* Prepared PowerPoint presentations for client meetings, internal meetings and trainings* Managed receptionist personnel ensuring the lobby and greeting of guests is excellent.

* Provided administrative support to Division Executive, Senior HR Officer and Senior Credit Risk Officer and for the Caribbean and Central American countries* Daily heavy communication with domestic and international personnel* Liaison between departments locally and internationally* Reviewed and inputted all necessary personnel forms into HR PeopleSoft system during Performance Review process and provided reports to management team.* Maintain spreadsheets and records of all Risk transactions for Credit Risk officer and ensure reports are delivered timely* Coordinated business meetings (internal and off-site) and special events when needed* Maintained Outlook calendars and arranged domestic and international travel* Prepared expense report and reconciliation of expense with credit card ensuring accuracy* Coordinated conference calls for domestic and international participants* Acted as a backup to the Division Executive Assistant handling time-sensitive and confidential matters. Prepared emails and correspondences on the Division Executive’s behalf.