Zachary Thomas Email & Phone Number

Chicago, Il, Us

Chicago, Illinois, United States

Serve as Operations Coordinator under Todd Hartman, Vice President - General Manager of Willis Tower in Chicago, IL. Administrative duties;Responsible for managing the day-to-day administrative functions of the office. Prepare and distribute correspondence through the utilization and maintenance of onsite resources. Answer and screen incoming phone calls, providing assistance when possible and routing other calls to appropriate employees. Create and maintain various filing systems in an accurate and organized manner. Sort, organize and distribute all mail and deliveries. Responsible for distribution of monthly and quarterly reports. Process and code invoices. Manage office supply stock and reorder as needed. Organize office lunches and meetings.Property Management;Serve as first point of contact for the property management team. Coordinate, schedule, and program nightly antenna lightings both for holidays, and in partnership with various charitable organizations, sports teams, and other groups. Coordinate and schedule all third-party vendor freight elevator & loading dock requests for Willis Tower. Manage COI tracking for all incoming vendors. Respond to incoming customer work order requests from tenants of Willis Tower. Manage status of open work order requests in COVE, EQ’s online work order platform. Follow up with customers to ensure satisfaction. Assist in planning and execution of off-site national EQ Office events, and serve as on-site support. Coordinate/prepare/distribute and respond to day-to-day customer communication. Coordinate, build, and send out our monthly building newsletter, The 110. Work in partnership with the American Red Cross to host multiple blood drives in Willis Tower throughout the year.

Chicago, Illinois

Serve as first point of contact for the Human Resources department. Assist and oversee new job postings through Paylocity ATS, and conduct occasional phone screens. Initiate and oversee the new hire process including; background checks, drug screens, reference checks, and behavioral surveys. Initiate and oversee onboarding for new employees. Complete Paylocity log-in inquiries from all staff. Update roster on PiiQ Cornerstone, as well as assign compliance courses. Complete all Verification of Employment requests. Assist with benefits administration and benefits inquiries from staff. Complete various monthly reports in Excel. Assist the Vice President of Human Resources and the Director of Compensation & Benefits with various tasks and projects. Maintain HR files, both digital and physical. Maintain and update HR calendar. Assist in company event planning.

Chicago, Illinois

Represent the company with a smile and a healthy dose of professionalism! Answer and direct all phone calls, open and sort all mail, handle meeting plans, greet visitors, open and close the office each day, restock necessary supplies, help with planning company travel details, help plan company outings and events, and inform office staff of any office hour changes/holiday hours.

Platteville, Wisconsin

Assisting visitors with information on various points of interest, both locally and on a statewide/national level. Representing the local community with pride and a sense of optimism and enjoyment. Administrative duties also performed include database entry, inventory management, city event planning, handling of money, Microsoft Office work, and professionalism both in person and during phone calls/meetings.

Platteville, Wisconsin

Yearly summer position which entailed assisting the Office of Admissions on the 15 New Student Registration days each summer. Peer Advisors were responsible for a small group of incoming freshmen for the entire day, leading them to various locations on campus to complete necessary tasks, and teaching them about how to make the transition to college life easier and more enjoyable. Assisted in registering for classes, setting up school email accounts and passwords, gave tours of campus and residence halls, and represented UW-Platteville with pride and professionalism.

Bachelor Of Arts - Ba, Theatre/Theater, A (Summa Cum Laude)

Activities and Societies: Sigma Tau Gamma, Order of Omega Greek Honor's Society, Phi Kappa Phi Honor's Society, Pioneer Players, Peer.

Bachelor Of Arts - Ba, Theatre/Theater

Activities and Societies: Sigma Tau Gamma, Interfraternity Council, Student Government, Cheer & Stunt