Zaheer Dharwar Email & Phone Number

London, Gb

Birmingham, England, United Kingdom

Staffordshire, England, United Kingdom

Birmingham, England, United Kingdom

Mumbai, Maharashtra, India

Assisting Senior Management and team-mates with secretarial and administrative support for the corporate team and shared resources for two entities, Media & Boat Manufacturing in the division.• Calendar Management, Hospitality & PR:Inbox management, assisting senior executives with complex calendars, booking suitable venues, providing hospitality services to the visiting guests and PR assistance to the overseas delegation.• Presentations & LayoutsCreating PPTs for review meetings, concept presentations, using designing tools to enhance the presentation. Creating new formats and layouts in Excel and SharePoint to upload various databases.• Travel Management: Organizing end-to-end travel requirements for the entire team.Finalizing travel partners for air travel services, annually reviewing service contracts. Negotiating annual rate contracts with Hotels & Service Apartments, Car Hire agencies & Matrix sim services.• Event Coordination:Providing administrative support to all HR-driven indoor & outbound events throughout the year. Suggesting venues and undertaking recce for finalizing locations for indoor & outdoor events.• Infrastructure & Maintenance:Setting up new office premises. Interface with manpower consultants on finalization and renewal of annual contracts for outsourced workforce. Maintain hygiene, safety and security of office premises, undertake repairs, maintenance & AMC’s of office equipment.• Purchase & Subscriptions:Dealing with Suppliers and Service Providers to execute purchase agreements for IT & Non-IT, as per target with acceptable quality standards and within approved budgets. Subscribing periodicals.• Directorship record:Maintaining & filing directorship records of all senior executives.• MIS:Input travel & purchase expenses data on SAP, monitoring expenditures against set budgets and generating expense statements for monitoring expenditures.• Corporate Deals & Discounts:Negotiating annual corporate discount deals

Mumbai Area, India

Reporting to COO & Assisting Team Members• Maintaining appointment Calendar / fixing appointments• Travel bookings - Domestic & International for Airlines, Hotels & Transport• Co-ordinating / applying for VISA, Travel Insurance, Forex etc.• Booking Business Meeting Room at various Hotels in Mumbai• Processing Travel & re-imbursement Vouchers to Accounts• Keeping track / follow-up on re-imbursement from A/c Dept.• Creating power PPT presentations & preparing layout, charts in excel, word, etc.• Generating statistical & analytical reports & charts from compiled information• Co-ordinating with Vertical Companies for information & data• Enrolling / Registering HOD's in Workshops, Seminars, Conferences etc.• Maintaining industry database on (Artist info, Birthday Calendar & contacts)• Circulating Industry News and information to all HOD's and other colleagues• Maintaining internal library of movies & books for reference• Distributing Corpgifts, coupons', promotional items etc (in-house & associates)• Ordering office stationeries, printing materialDistributing & maintaining records• Processing Vendors & service providers invoices for payments• Sourcing new vendors / service providers, when required• Maintaining expense related records for preparing budget projections• Delegating house keeping activities• Attending monthly internal Meetings with HR-Admin-IT / noting follow up activities• Assisting in organizing staff events & Photo-shoot at events• Routine Secretarial activities (Correspondence, Despatch, Typing, Filing, etc)

Mumbai Area, India

Reporting to the Director• Co-ordination :External: IT & AMC vendors, AD & Media Agencies, Printers, Charity Trusts, etc.Internal: Sister-concerns, Branches, MIS Team, Inter-Dept., Internal Auditors, etc.• Activities for Sister Concern :Admin Activities for Beta Softech (Medical Transcription Co.)Sourcing candidates & Admin activities for Perceptive Infotech (IT Rect. for US)• IT Activities :Managing control panel of web & email hosting & Working on Intranet.Floating inquiries and finalizing Orders with vendors• Product Exposure :ERP Demos, MS Project, Firewall Applications, Internet Lease Lines, PRI Telecom Lines, SMS Software, Cellular Networks, Job Portals, Sat Guide Devices etc.• New Sourcing :AD Agency, Publication House, Just Dial Service, Courier Agency, Printer etc.• Routine activities :• Attending Weekly Review Meetings on Projects, MIS, Marketing, HR-Admin & IT. Noting Minutes of the meeting & follow-up for later reviews.• Visiting Constructions Sites, preparing Reports, Presentations & Charts• Maintaining a Library of competitors printing stuff.• Daily circulation of News articles on Real Estate.• Applying various types of club Membership and enrolling HOD’s for seminars / summits / conferences & workshops.• Photo-shoot at various functions.• Providing all Secretarial support functions.• Recommending new proposals for all the above activities and making contributions.

United Arab Emirates

Reporting to AGM (Secondary Packaging Dept) & assisting team-matesCo-ordination:• Writing Minutes of the Meeting• Follow-up activities after Meetings & setting reminders• Generating statistical & analytical reports, charts of all activities• Maintaining records of activity sheets on the Server for members' access• Co-ordination & compilation of various data from Branches• Circulating updated information to the Team members• Co-ordination for availing of packaging materials to Corp Communication Dept. for AD activities & DisplaysAdministrative:• Processing Invoices of Air Travel & Hotel to A/c?s for payment to the Agencies• Assisting other Admin Heads & providing support to Front Office• Maintaining Database of employees in the Organization• Distribution of Corporate Gifts and items to various Depts.Secretarial:• General correspondence (External : Suppliers & Internal : Related Dept's)• Hotel & Transport Bookings for HOD & colleagues• Processing invoices pertaining to product development costs.• Maintaining and monitoring departmental expenses in a log book• Making Presentations for Meetings• Assisting HOD in preparing of Packaging & Dept'l Budget Estimation• Filing & maintaining Library of Products & Material Samples• Despatching mails, parcels & recording of incoming & outgoing despatchesAdditional Activities:• Handling Import Documentation in the absence of colleagues• Photo-shoot at various Functions• Providing MIS support at the Factory end• Visiting Shops & Ware-house to know product movement• Visiting Local market & Exhibitions to know market demand on packaging

Mumbai Area, India

Reporting to: The Director• Co-ordinating with factories and branch offices for information on daily production reports, production status, license renewals and providing administrative support.• Liasoning with other departments and HOD's for the exchange of information.• Handling secretarial activities: attending phone calls, making conference calls, taking dictations, self correspondences, filing, typing, despatches etc• Making presentations & Layouts for Director's & CEO's office• Organizing sample & competitors products• Briefing candidates prior to interviews related to factory recruitments, processing travel vouchers of candidates, maintaining database of factory staff.• Guest house & transport bookings for visiting branch office staff• Purchase of electronic office equipments like, copier, fax, mobile instruments, cameras etc.• Ordering office stationeries & printing material, maintaining stock & distribution• Sourcing new Vendors, Floating enquiries• Also assisting CEO in correspondences, communications and maintaining records related to APEDA (Export Association)

Mumbai Area, India

Reporting to: Director & Marketing. ManagerSecretarial tasks like Taking dictations, typing, filing etc.Processing Purchase Orders, Invoices, Payment vouchers, Indents etc.Front office activities - attending & screening phone calls & guestsAttending new queries of customers & maintaining complaint logMaintaining stock of office stationeries and distribution.

Bachelor Of Commerce, Commerce, Pass

Higher Secondary School, Business/Commerce, General, Second

Secondary School