Zaïna Asse Email & Phone Number

United Arab Emirates

Lyon, Auvergne-Rhône-Alpes, France

Dubai, United Arab Emirates

Abu Dhabi

Tebodin Bilfinger is an International Project Management company for construction, infrastructure and the Oil & Gas sectors, established 40 years in the UAE.• Diary management, typing correspondence and documents, creating presentations and creating meeting minutes• Managing emails for both the Chairman and Managing Director• Managing all incoming phone calls and mail to the Chairman and Managing Director• Attending high profile meetings• Organising business travel for… Show more Tebodin Bilfinger is an International Project Management company for construction, infrastructure and the Oil & Gas sectors, established 40 years in the UAE.• Diary management, typing correspondence and documents, creating presentations and creating meeting minutes• Managing emails for both the Chairman and Managing Director• Managing all incoming phone calls and mail to the Chairman and Managing Director• Attending high profile meetings• Organising business travel for the Chairman and Managing Director worldwide. When necessary assisting with travel arrangements for visiting Board Members and Area Directors worldwide• One of three authorised persons within the organisation to book flights and hotels for the organisation• Managing all requests for signatures to the Chairman and Managing Directors Office.• Vetting hotels for accommodation and meeting facilities for company accounts.• Expense claims for the Chairman and Managing Director• Assisting and getting involved with the general day to day management of the office• Visa assistance and liaising with the Public Relations Officer for all issues concerning the Chairman and Managing Director• Organising conferences within the Middle East• Taking the lead in Organising team building events Show less

London, United Kingdom

London, United Kingdom

Supporting and assisting the Managing Director with all administrative aspects of the role, including diary management and planning, assisting with organising meetings and minute taking, and organising travel. Providing admin support to the Managing Director’s direct reports, to ensure overall productivity and effectiveness of the team.

London, United Kingdom

Company supplying and sourcing premium ethanol and spirits, worldwide for the food industry. Duties: • CEO support including diary management, travel arrangements, email & voicemail management, commercial presentations.• Organizing monthly accounts meeting. Coordinate budget reviews with finance department.• Taking minutes at weekly meeting, and following all points raised.• Internal & external communication: editing and updating company web site.• Maintaining… Show more Company supplying and sourcing premium ethanol and spirits, worldwide for the food industry. Duties: • CEO support including diary management, travel arrangements, email & voicemail management, commercial presentations.• Organizing monthly accounts meeting. Coordinate budget reviews with finance department.• Taking minutes at weekly meeting, and following all points raised.• Internal & external communication: editing and updating company web site.• Maintaining up-to-date files for: company brochure, product sheets, sales support material. Show less

Roubaix, France

One of the Europe’s largest distributor of clothing and accessories for seniors.Working in a fast paced environment, giving full administrative and secretarial support to the CFO, deputy CEO and other executives as needed. Duties: • Coordinated schedule, appointments and organising travel and complex travel itineraries.• Responsible for answering, screening telephone calls and face-to-face enquiries.• Updating websites / Assisted in editing Annual Report /… Show more One of the Europe’s largest distributor of clothing and accessories for seniors.Working in a fast paced environment, giving full administrative and secretarial support to the CFO, deputy CEO and other executives as needed. Duties: • Coordinated schedule, appointments and organising travel and complex travel itineraries.• Responsible for answering, screening telephone calls and face-to-face enquiries.• Updating websites / Assisted in editing Annual Report / Translation of press releases.• Organized annual shareholder meetings, including site selection, catering.• Prepare and review reports, spreadsheets, and presentations.• Prepare confidential reports, charts, and tables regarding operations, staffing changes.• Complete and submit expense reports / Maintain executives contact lists in lotus notes. • Arrange meeting space, and logistics for 12 Business Review Meetings each month.• Working in collaboration with the executive assistants of the group. • Animation of monthly meetings.• Responsibility for organising the International meetings Show less

Templemars, France

Europe's largest home improvement retailler and number one in United Kingdom.Provided continuous, high quality support to the Marketing & Sustainable Development Director. Duties: • Reading, monitoring and responding to emails.• Answering calls and handling queries, preparing correspondence.• Managing the diary, booking meetings, writing minutes. • Planning, organising and managing events / writing reports / preparing presentations.

Lille Area, France

Top 2 French business school - top 23 int’l business school / Financial Time ranking 2013.Working in fast paced environment needing a high structured way of working approach, organisation and self-employment. Duties: • Define and implement communication of the business unit (website updating, newsletter, brochure). • Screen telephone calls, inquiries and requests, review incoming emails and letters. • Greet and guide visitors, organise, maintain diaries and make… Show more Top 2 French business school - top 23 int’l business school / Financial Time ranking 2013.Working in fast paced environment needing a high structured way of working approach, organisation and self-employment. Duties: • Define and implement communication of the business unit (website updating, newsletter, brochure). • Screen telephone calls, inquiries and requests, review incoming emails and letters. • Greet and guide visitors, organise, maintain diaries and make appointments. • Produce documents, briefing papers, reports and presentations; carry out background research. Show less

Armentières, France

Provide a high quality personal administrative assistance for the CEO, CFO, DHR. Involved in the internal and external communication of the company.Duties: • Management of contacts, diaries, appointments, travel arrangements, meetings. • Creating and formatting PowerPoint presentations, monthly newsletter, website.• Organization of meetings, translations, welcome of foreign delegations.• In charge of the communication procedure for crisis oriented on information sharing.

Lille Area, France

New international cultural space building for the European Capital of Culture in 2004.Implementation of the communication tools, in charge of public relations.Duties: • Defined and implemented internal communications plan. • Drafting, editing & proofreading of internal documents and external communication (emails, letters, reports, press releases, etc.). • Organising and supervising events & exhibitions, escorting media visits.

Lille Area, France

French’s largest radio group / More than 14 million daily listeners / 7 national radio stations.Duties:• Organization and coordination of events.• Animation of the relation with the listeners.• Implementation of a database in order to prepare the radio programme.